Attention!! : For application documents, it is now mandatory to submit Japanese translations for foreign-language materials, including those in English. Since the Immigration Bureau will review applications based on the Japanese translation, please be aware that any mistranslations may affect the outcome of the review.
■Procedures of the Application for Extension of Status of Residence
1. Application Procedure for Students
①You will receive a notice from IRIS to ask you to confirm and update your individual information registered to IRIS on the first day of the month two months before the expiration date of your status of residence.
②If you received the said notice, you need to confirm and update (if necessary) the information listed in 1 to 10 of "Applicant Data" on IRIS by the end of the month.
③Click on "Edit" in "Document" and upload the following documents.
【For Everyone】 *Upload to the "Document" section of IRIS
・Image file of your passport
・Image file of your ID picture (4cm×3cm size, photographed within past 3 months)
It is strictly unacceptable to alter your image through photo manipulation or image processing. This includes, but is not limited to, enlarging eyes, whitening skin, adjusting facial features, moles, or wrinkles, or making any changes that alter your original appearance. This also applies to horizontally flipped photos.
・Image file of your Rikkyo academic transcript (in Japanese)
*If you are not enrolled in Rikkyo University for more than 2 semesters, you need to upload an image file of your academic transcript and certificate of graduation of your previous school in Japan such as Japanese language school, college or university.
・Image file of your Rikkyo certificate of enrollment (in Japanese)
*A certificate of enrollment or academic transcripts are available at the Academic Affairs Office (Each costs 300 yen for issuance).
・Image file of financial documents proving ability to pay expanses in Japan
*Japanese translation is required for all documents in foreign languages.
You may be asked by the Immigration Bureau to submit financial documents to prove that you can pay for the expenses of your stay in Japan. Please make sure to upload at least one of the following examples that can prove your ability to cover expanses. If the amount is insufficient, you need to upload several types of documents.
Applicants must be able to pay for the expanses by remittance (including cash withdrawals from an overseas account with a cash card), scholarship, or the applicant's own deposits.
【Example of financial documents】
◇Applicant's bank account balance (showing most recent balance)
◇If living expenses are withdrawn from the financial institution account of the person paying the expenses outside Japan: credit card/cash card image (showing the name of the account holder), and payment slip showing the withdrawal of the deposit.
◇Certificate showing the balance of the sponsor's bank account in the home country (a copy of the most recent bank passbook or a certificate of balance issued by a financial institution, etc.)
◇Certificate of receipt of scholarship (If living expenses are to be covered solely by the scholarship, please obtain a certificate of receipt)
【For Students Who Exceed the Standard Period of Study Due to Repeat of Year or Leave of Absence】
・Statement of reason written in Japanese
*Write the background and reasons for exceeding the standard academic term and plans for future at the length of 1page in A4 size sheet. Referring to "Statement of Reason (Sample)," describe in detail.
④After finishing uploading, click on "Registration Completion" at the bottom.
⑤Click on "Edit" in "11_1 Unqualified activities."
Enter information on your part time work, then click on "Registration Completion" at the bottom.
⑥Click on "Edit" in "11_2 Status of residence."
Enter information on your status of residence, then click on "Registration Completion" at the bottom.
⑦Click on "Edit" in "11_3 Reason for extension."
・For "Desired length of extension," enter the years and months until graduation.
・For "Reason for extension," enter "For continuing study at Rikkyo University."
・After entering the required fields as above, click on "Registration Completion" at the bottom.
⑧ Check off the box at the bottom of "Applicant Data" page, then click on "Registration Completion" at the bottom.
２．Actions by International Office
① The International Office confirms the applicant information you entered and may contact you if clarification or correction is necessary.
②If the applicant information is complete, the International Office sends you the application documents for extension of your status of residence (in PDF) to your SPIRIT Gmail address by Email.
３．Application to the Immigration Bureau (by Student)
Application must be made at the Immigration Bureau. Please note that Rikkyo University does not offer online appication for extension of period of stay using your My Number Card. Once you have completed the application at the Immigration Bureau, please be sure to submit this online form.
【Submit the Originals】
・Certificate of enrollment in Japanese
・Academic transcript in Japanese
【Bring and Present】
・Passport
・Residence card
・Student ID card
【Handling Fee】
4,000 yen (Buy a revenue stamp at the Immigration Bureau.)
During the immigration screening process, the Immigration Bureau may individually request additional documents beyond those listed above or contact you to inquire about your credit acquisition status. Should you receive such a request or inquiry, do not respond on your own. Always contact the International Office immediately.
■Once You Obtain a New Residence Card;
You have to submit a copy(image) of your new residence card to the International Office as soon as you obtain it. Please upload the file to the following link.
■Important Notes
Application period: from three months prior to the expiration of your stay up to the expiration date
e.g.
if the expiration date of your stay is April 8, you may apply for an extension of your stay between January 9 and April 8
Application place: Tokyo Regional Immigration Bureau (JR Shinagawa station, Konan Exit, and the Tokyo Metropolitan bus or a taxi from the station) or Tokyo Regional Immigration Bureau, Saitama Branch Office (10 minute walk from Yonohommachi station on the Saikyo Line)
※Students enrolled in Niiza Campus and living in Tokyo area are required to apply for an extension of stay at the Tokyo Regional Immigration Bureau in Shinagawa.
Time required to screen: It usually takes approximately from two weeks up to one month from the time your application is received to complete the screening process. Please note that it may take more than one month when the Immigration Bureau is in the middle of a busy season or depending on individual circumstances. If you have not been informed of the result of your application, you may continue staying in Japan up to a period of two months.
※If you have not received a notice from the Immigration Bureau after one month of the expiration date of your stay, please contact the International Office. If you stay longer than two months, your stay will be considered an overstay.
Part time work permit:
If you are already working part time (or intend to start working part time), you are required to apply for permission to engage in activity other than that permitted under the status of residence previously granted (i.e. part time work permit) along with the application for extension of period of stay . The current part time work permit is only valid until the expiration date of your stay. Therefore, please keep in mind that the existing permit becomes void after you have extended your period of stay.
Receiving permission:
A notice from the Immigration Bureau will be sent to you by mail after your application screening has been completed and the extension is approved . Please be sure to visit the Immigration Bureau where you applied within two weeks after you receive this notice in order to receive the permission . If you fail to do so within two weeks , your application may become void. After you receive a renewed residence card, please submit a picture file of your renewed residence card (both sides) to the International Office from here.
Re entry during your application process:
For those who have applied for an extension of period of stay, you may continue staying in Japan holding your current status of residence up to a period of two months if your application result has not been completed after the expiration date of your stay. You may also depart or re enter Japan under the special re entry permit system even during your application process.