Section 4-13-3 - Cumulative Pupil Record

​​​​ Schools shall maintain a Cumulative Pupil Record that contains full and accurate information for each student.  The Cumulative Pupil Record​ should include only the following information:

• Student name, date of birth, residence address and other identifying information

• Parent/guardian name, address, identifying and contact information

• Sacramental information (baptism, first communion, confirmation)

• Enrollment information (entrance, withdrawal, re-entrance, graduation)

• Standardized test results

• A current transcript and, for a student who has graduated, the full final transcript

• Attendance information​

• A record of the location that receives a copy of pupil records

• Verification of or exemption from required immuniza​​tion (recorded through high school graduation) 

Cumulative Pupil Record forms are kept on file permanently as hard copies in secure fireproof containers or as electronic copies (see "Student Cumulative Records" in the Record Retention Schedule, sorted by ​​​category and record type). Only authorized personnel may have access to these records. The school must maintain health records​ and STEP records in separate files.​​

An Excerpt of the Archdiocese of Los Angeles Administrative Handbook. Updated: 7-14-2021​, 8-20-2024. Please see Chapter 13-3-5 - Cumulative Pupil Records.