Chapter 2-12 - Guidelines for Adult Interacting With Minors At Parish or Parish School Activities or Events

​​​​​​​​ All parishes and schools will keep a separate safe environment file or similar electronic record for their staff and adult volunteers. This file will contain an original, copied, or scanned version of the person's VIRTUS® certificate of attendance; an original, copied, or scanned version of each recertification; an original, copied, or scanned version of the signed ​Archdiocese of Los Angeles Guidelines for Adults Interacting ​with Minors at Parish or Parish School Activities or Events ("Adults Interacting with Minors Guidelines with Acknowledgment of Receipt")(reviewed and signed annually); and any other documents required to comply with the safe environment policies and procedures of the Archdiocese of Los Angeles​. The location must also have a file or other similar electronic record listing the names of the staff and volunteers with their safe environment certification and recertification dates. See "Safe Environment Training Documents" in the Record Retention Schedule (sorted by ​cate​gory and record type).​

The person selected by the pastor and principal to maintain the files will regularly update the records to include safe environment certification and recertification dates. This person will also update all Safe Environment Network (SEP) ​files at least twice a year. If employees and adult volunteers move to another parish or school in the archdiocese, their SEP information is transferred and should be updated with the name of the location, if known.

Excerpt from the Archdiocese of Los Angeles Administrative Handbook. Updated: 10-11-2021, 6-26-2023 See: Chapter 9 Section 7-1 - Adults Interacting with Minors.