BanWeb Timesheets
This page is only for DREAM Trainees who selected hourly wages as the DREAM Financial Support method. Hourly wages ill cover Immersion and the academic year.
Induction was covered by a one-time stipend. If you completed the RTI and did not complete induction. You can make up these hours (estimated 69 hours) over Immersion and the academic year for hourly wages. This is optional and not required.
General Banweb Timesheet Information
In order to receive compensation for DREAM, you MUST report all DREAM Hours (RLC, Workshops, Symposium, onboarding, etc.) via Banweb Timesheets. Below is general information and some instructional videos to familiarize yourself with the process. It is pretty similar to last summer but the interface looks different.
Pay Rate: $20hr
Log your hours under the D91943-00/EXITO BanWeb timesheet as regular student wages.
Timesheets are due on the 15th of each month (August-July)
Payments are processed on the last business day of the month There is very little wiggle room for on-time payment with late submissions. A best practice is to enter hours daily -or weekly- throughout the pay period and submit your timesheet ON TIME.
OHSU RLCs: You will still need to log your hours in the OHSU timekeeping system - Volgistics
Instructional Videos
Summer Hours & Financial Support
While on hourly wages, Trainees only get paid for the hours they work. Very different from stipends
Please reach out as soon as possible if you are facing any challenges receiving/completing hours.
Shandee and the team can provide support to get needed hours - you just need to let us know ASAP
There are non-RLC options to complete research hours if your RLC is unable to provide hours - Shandee can provide this information after discussing options to get hours in the RLC
HR Requirements
As student employees you are required to follow the requirements below on on the Human Resources Site
Holidays
We encourage you to take time off and celebrate the holiday. Trainees are permitted to work on PSU holidays. However, PSU does not pay time and a half.
Lunches/Breaks
Scholars are required to take breaks and lunches; for more information click here.
Take a 10 minute break after 2 hours (walk, stretch, have a snack)
Lunch breaks are optional if you work less than 6 hours in a shift, and required if you work over that amount
If you work more than 6 hours without a meal break, add a comment explaining what occurred to prevent it
Sick Leave
As a student employee, you accrue 1 hour of sick time per 30 hours worked.
You may use it for qualifying reasons as soon as it is available
Inform your RLC and EXITO (ExitoOperations@pdx.edu) as soon as you know you need to use it.
More info here
Weekly Hour Limits (Summer)
As a student employee you are not approved for overtime and are expected to follow the requirements below.
This means you are NOT permitted to work more than 40 hours a week.
Please communicate these requirements to your RLC so they are aware.
You are responsible for making sure you do not work more than 40 hours a week.
Weekly Hour Limits (Academic Year)
As a student employee you are not approved for overtime and are expected to follow the requirements below.
This means you are NOT permitted to work more than 20 hours a week.
Please communicate these requirements to your RLC so they are aware.
You are responsible for making sure you do not work more than 20 hours a week.
If you have another PSU job, you may have a lower weekly hour limit. Please schedule a meeting with Cassandra to go over the details if you haven't already.
Due Dates and Payment Schedule
Paycheck processing depends on the timely submission of timesheets.
August Timesheet
Due Date: 8/15
Reporting Period: 7/11-8/15
Paycheck Date: 8/31
September Timesheet
Due Date: 9/15
Reporting Period: 8/16-9/15
Paycheck Date: 9/29
October Timesheet
Due Date: 10/15
Reporting Period: 9/16-10/15
Paycheck Date: 10/31
November Timesheet
Due Date: 11/15
Reporting Period: 10/16-11/15
Paycheck Date: 11/30
December Timesheet
Due Date: 12/15
Reporting Period: 11/16-12/15
Paycheck Date: 12/29
January Timesheet
Due Date: 1/15
Reporting Period: 12/16-1/15
Paycheck Date: 1/31
February Timesheet
Due Date: 2/15
Reporting Period: 1/16-2/15
Paycheck Date: 2/29
March Timesheet
Due Date: 3/15
Reporting Period: 2/16-3/15
Paycheck Date: 3/29
April Timesheet
Due Date: 4/15
Reporting Period: 3/16-4/15
Paycheck Date: 4/30
May Timesheet
Due Date: 5/15
Reporting Period: 4/16-5/15
Paycheck Date: 5/31
June Timesheet
Due Date: 6/15
Reporting Period: 5/15-6/15
Paycheck Date: 6/28
July Timesheet
Due Date: 6/30/23
Reporting Period: 6/15-6/30
Paycheck Date: 7/31
Late Timesheets
There are over 2,000 student employees at PSU whose paychecks are processed through Payroll, so there is little wiggle room for on-time payments with late submissions.
HR notifies us of timesheets needing approval, but not timesheets that haven't been started. To distinguish between a missing/late timesheet and 0 hours, email us.
Unlike MRFs, there are no exceptions available or granted through Banweb. Pay checks will not be processed without a timesheet submitted.
Late timesheet submission can result in significantly delayed payment, and more work on everyone's part to process it.