Course Scheduling and Rooming

Use this page to find course scheduling and rooming resources, including deadlines, key documents, related Cognos reports, and links. All questions about the course scheduling and rooming process should be directed to coe-scheduling@pdx.edu.

Key Documents

The Detailed Course Plan (DCP) is the College of Education’s course scheduling and room document. The DCP replaces the Annual Course Plan (ACP), and contains all elements essential to the course scheduling and rooming process. 

The Annual Workload and Course Plan (AWCP) is the document department chairs and program coordinators use to work with faculty to identify courses to be taught, buyouts, supervision, grants and external activities, and service.

Below are links to key course scheduling documents:

• AY2025-26 Calendar for Course Scheduling, Rooming, and Hiring Deadlines

• Detailed Course Plan (Viewable) - Viewable by all College of Education faculty and staff

• Detailed Course Plan (Limited Access) - Editable by Department Chairs, Directors, and Program Coordinators only

• Annual Workload and Course Plan - Editable by Department Chairs, Directors and limited Program Coordinator access at various times

• Course Change Form - This form can by used by all College of Education faculty to submit course changes

• Change Form Responses - This spreadsheet is used to track course change submissions and status (see column J) 

Deadlines

Below are the final dates in which the DCP is in “Editing Stage,” the period during which direct edits may be made:

• Fall 2025 - Tuesday, January 25, 2025 

• Winter 2026 - Monday, July 14, 2025 

• Spring 2026 - Monday, October 20, 2025

• Summer 2026 - Friday, December 11, 2025

• Fall 2026 - January 23, 2026 (estimated) 

Below are the final dates in which the DCP is in “Draft Stage”. All changes must be submitted through the course change form:

• Fall 2025 - Friday, April 20, 2025 

• Winter 2026 - Friday, October 17, 2025 

• Spring 2026 - Monday, January 19, 2026

• Summer 2026 - Monday, April 13, 2026

• Fall 2026 - April 20, 2026 (estimated)

Deadlines can be found in the COE Super Calendar. Details for subscribing to the COE Supercalendar can be found here.

Cognos Reports

Follow this link for Cognos reports that are beneficial to the course scheduling and rooming process. In addition, OIT has created an Introduction to Cognos Student Reporting for the College of Education (see accompanying slide deck). 

Additional Resources

• Introduction to the AWCP and DCP (Slides)

• Curriculum Management (COE Handbook)

• 410/510 Course Information (COE Handbook)

• Low Enrollment Course Guiding Principles (COE Handbook)