Sabbatical Leave: Application Process & resources

AY2025-2026 Sabbatical Application Timeline

Dec. 15 2025: Faculty notify the COE and their Department Chair of intent to apply for sabbatical for AY2026-2027

Jan. 10 2026: Sabbatical application packets due to the COE

Mar. 31 2026: Approved sabbatical application packets due to HR

Resources

Application and Contract for Sabbatical Leave
OAA Sabbatical Leave Policies and Processes

COE Sabbatical Leave Application

Leave requests are due to the Human Resources, Academic Employment Manager by third Friday in January.

• • Faculty Member – Fall Term

    • • Submits the completed Application and Contract for Sabbatical Leave form to their Department Chair

  • Department Chair – Fall Term

    • • Reviews application form

      • Attaches a memo indicating how classes will be covered during faculty member’s leave, or any justification/support required owing to exceptional cases.

      • If approved, signs application form

      • Sends application with attachments to the Dean.

  • Dean’s office (Senior Fiscal Officer) – NO Later than January 10th

    • • Checks for completeness and accuracy.

      • Verifies applicant’s eligibility, service, and salary data

      • Sign and complete the verification box, submit form to Dean

  • Dean’s Office (Dean) – NO later than January 17th

    • • Is the final approver of the leave. (No one in the Provosts office or HR needs to approve)

      • Signs the application form.

  • Dean’s Office (Operations Specialist)

    • • Notifies the applicant, Dept Chair, and OAA of the approval/denial by sending them a scanned copy of the approval form

      • Put the original form in their personnel file

  • By third Monday in January – submit application form with attachments to the Academic Employment Manager in Human Resources (HR). The University HR office just administers the details by entering the information into their system, adjusting FTE and confirming that the applicant is qualified. They communicate back to us on an exception basis. We will not hear back from them unless there is problem.

  • After Sabbatical:

    • • Faculty member submits report to Department Chair. (no later than four weeks after the beginning of the first term of return)

      • Dean forwards report to Provost’s office.