School Activities/Events/Travel
When students leave school grounds for an educational purpose, or invite outside participants into their schools for events, additional and unique hazards or chances of injury are created. This increases the district’s exposure to financial loss.
Risk Management has attempted to review the level of chance of loss of known types of travel and events and determined the best way to manage and minimize financial exposure by assigning a Hazard Class to the activity.
The purpose of Risk Management is only to consult or advise. However, if we feel an activity or event is so dangerous that there is no way to prevent catastrophic injury, we will consult with the Advisor, Principal and School Associate Superintendent about the dangers presented. We can discuss the activity to determine whether we can make changes to manage the risk or insure the event based on what the students will be doing. It is up to the Site Administration and Region to determine if, based on the facts, the activity should proceed. All activities should be reviewed by the Site Administration to ensure the activities are appropriate and a benefit to the students.
If the school is asked to sign a contract, release, waiver, or other legal documents to participate or conduct the event, Risk Management strongly suggests the school contact CCSD Office of General Counsel at 702-799-5373 or OGC@nv.ccsd.net to review the documents to ensure legal protection of the District. If you are required to show proof of insurance, contact our Insurance Services Manager at 702-799-6496 x5642.
Links to forms:
Request for Approval of School Organized Trip for Students
Standard Itinerary form (if needed)
Approved Charter Bus Company List
Ski and Snowboard Waiver for club trips (must be reported to Risk Management for insurance purposes)
Chaperones that are not CCSD employees should complete the training and guidelines form provided at the link below. (Note - the completed chaperone guidelines form should be returned to the school administration)
CCSD staff chaperone training is available on the ELMS system. For staff participating in a field trip have them complete the training prior to the trip. If CCSD staff are chaperoning for a school site where they do not work normally, they must to get a volunteer chaperone badge for the trip. Fingerprinting is not required as employees have already been fingerprinted.
Volunteer Application Guide for current CCSD employees who are volunteering to chaperone on a trip. If the employee is being paid to attend the trip as part of their job duties, they do not have to get a volunteer badge.
NOTE: Per Nevada Interscholastic Activities Association (NIAA) regulations, schools shall not sponsor (financially) a student or team, provide uniforms, equipment, or transportation to participate in any out-of-season competition for a sanctioned sport.