Web (and Google) Sites

NKY Health staff who want  to create a new site, either for a program or a coalition, must contact the Public Information Team. 

PI will work with staff on issues such as:

• Purchasing domain names

• Contracting for technical support

• Design and content of the initial site 

PI will work with Administration and Accounting staff to contract for any web site technical support/design services.

A link from NKY Health's  site to another organization’s site implies an endorsement of the linked site. Therefore, care must be taken to link to sites that are appropriate to support the materials on the NKY Health's site. 

The following guidelines govern site linking:

• The site is published by a governmental or educational institution; an organization that has a relationship with the Health Department (i.e. NKY Health is a member of the organization; it is a site for a coalition on which NKY Health is a member; or it is an organization of regional interest); or the organization is a national, regional or local group whose mission is to promote public health or safety.

• The name of the individual/group creating the site is clearly stated.

• There is a way for site users to provided comments or feedback (i.e. a phone number, email address or “Contact Us” page).

• Advertising on the site is limited, and is appropriate when used.

• The text on the site is easy to read, and uses proper spelling and grammar.

• The site is easy for users to navigate, web pages load easily and the site is updated frequently.

• Visitors to the site do not have to pay a fee or provide personal information (i.e. email address) to view content.

Once the initial site has been created and approved by the Public Information staff, the NKY Health staff responsible for the site will be charged with the day-to-day updating of pages on the site.

Care must be taken to ensure that the material posted on the site has been reviewed for spelling/grammar, typographical errors and to ensure that the content appropriately represents NKY Health's mission, goals and programming. 

NKY Health staff responsible for maintaining a site must outline a procedure to ensure these standards are met, and the procedure must be approved by the staff person’s supervisor, division director and PHI.

NKY Health staff maintaining a site must also make sure that material posted on the site is current—particularly information about classes and events. It is recommended that time-sensitive materials be placed on a “Current Programs” type page, to minimize the number of pages that need to be checked for updates.

All pages of the site will be reviewed quarterly to check for spelling/grammar and broken links. NKY Health staff maintaining the site will be responsible for reporting completion of the quarterly review to Public Information Team.

Most spelling, grammar and style rules for the NKY Health sites will follow NKY Health's branding, with additional guidelines noted as follows:

• Text should be in the Arial font for ease of reading online. Body text should be in 10 point font, and headlines should be in 12 or 14 point Arial font. 

• Text should be left justified.

• Underlining of text will not be used, as underlining online is an indication of a hyperlink. Italicizing text will be used sparingly.

• Content will be written in a way that is easy to skim by using sub headlines, bulleted lists and short paragraphs.

• Photos/clip art used will be professional, clear and proper permission must be obtained before posting online. 

Without express written permission from the District Director of Health or her/his designee, sites maintained by NKY Health staff must be free from all of the following:

• Requests for signing petitions.

• Requests for notifying elected officials.

• Support of a political position.

• Support of proposed or pending legislation. 

6/20/2023

• Added Revision Log