This person coordinates the movements and storage of sets outside of the stage. The primary load-in responsibility is the set storage area.
Meet each school as it arrives or while it is on tour to determine when and where they will load there set into the building.
Be available in the set storage area to guide sets in and out and assign space for sets.
The load-in tech should know as much as possible about the stage, sound and lights to answer all those last minute questions the visitors are bound to have. Have a lighting plot, cue sheets for lights & sound and dimmer cheat sheets on hand.
The load-in tech should also have access to some tools and other materials in case someone needs to repair a set.
Assemble a loose leaf notebook of Registration & Technical Information Forms. Include copies of the Preset Check List from the Stage Manager.
Review with the visiting production staff their requirements and alert the stage manager to any changes or added needs. Act as a liaison and troubleshooter between the guest and the stage manager prior to the technical rehearsal.
Be particularly sensitive to the needs of the first time festival participant.
(students)
If sets will be stored in hallways or unsecured areas during school hours then students should be assigned as security guards.
Go to that area a few minutes before the end of the period.
”Patrol” the area, and make sure that students passing DO NOT TOUCH ANYTHING. Be polite but firm. If a student has a name tag, they are probably from that school, and they may touch their own scenery!
If you have any problems, get an adult.