(Regional & State Festivals)
Establish a stationary design and use it for all packets and letters. Try to incorporate the NHETG logo and the host festival logo in the design. These could be placed in corners or shaded in the background Do not use shaded things behind forms they will not fax or photocopy well. In the header or footer, include:
(year) New Hampshire (State / Regional) Drama Festival
At (name of host facility or organization)
Host Festival Coordinator (name)
Technical Director (name)
Home Phone & hours
Work Phone & hours
Fax numbers
Email Address
(Regional Festival only)
The Pre-registration Packet is intended to provide information about the festival to attending schools before they arrive. It will also include forms the attending schools will complete and return to the host. Regional hosts should bring sufficient copies of this packet to the January meeting held at the State Festival site. At this meeting these packets will be augmented with sheets from the State Host, the representative to the New England Drama Council and the President of the NHETG. When directors arrive later that day for the tour of the State Festival site the Regional Host can present them with their packets. The forms included in the packet should be completed and returned to the host the day after each regional festival.
Every Page should contain vital information such as the festival name, the document title, name & phone numbers of the host & technical director and page number. Put forms that need to be returned to the host at the end of the packet or staple separately. The forms should be on white paper for easy faxing but the rest of the packet should be of a different color so the forms will be more noticeable.
The first page should be a welcoming cover letter from the host which includes a list of enclosures (Table of Contents). This way the reader can tell if anything was inadvertently omitted.
Following is a list of packet contents broken down by the person responsible for providing the document. Each party should bring adequate copies of these pages to the January meeting where the packets can be assembled and distributed.
Regional Festival Host
Cover Letter / Contents
Tentative Schedule
Meal Plan including menu (if applicable)
About the host Facility
Ticket Information
Map Showing Restaurants, hardware & lumber store
Directions and map to festival site
Technical Information
Detailed Plan of Stage & Lighting Plot
Plan of theater & related areas
Meal Registration Form (if applicable)
State Festival Host
State Festival dates and technical specification
NH Representative to NEDC
New England Drama Festival dates & technical specification
NHETG Secretary / President
Theatre Etiquette Guidelines
Forum Participant Guidelines
Festival Rules
NHETG Meeting agendas as required
How Festival Works
Sample Program Page
Sample Adjudicators' Comment Sheet
Forms to be returned:
Registration Form
Membership Form
Personnel / Name-tag List
Special Needs Form
Technical & Design information Form
Timer Cue Sheet
Medical Release Form
Publicity From
(State Festival only)
The State Festival Host should have these packets delivered to the regional host at least 1 week before the earliest regional festival. The Pre-registration Packet is intended to provide information about the festival to attending schools before they arrive. It will also include forms the attending schools will complete and return to the host.
Every page should contain vital information such as the festival name, the document title, name & phone numbers of the host director & host technical director and page number. Put forms that need to be returned to the host at the end of the packet or staple separately. The forms should be on white paper for easy faxing but the rest of the packet should be of a different color so the forms will be more noticeable.
The first page should be a congratulatory welcoming cover letter from the host which includes a list of enclosures (Table of Contents). This way the reader can tell if anything was inadvertently omitted.
Following is a list of packet contents:
Cover letter
Tentative Schedule
Meal Plan including menu
NHETG Meeting agendas as required
How Festival Works
Student Forum format
About the host Facility
Ticket Information
Housing Information
Directions and map to festival site
Technical Information
Detailed Plan Drawing of Stage & Lighting Plot
Plan Drawing of theater & related areas
Forms to be returned:
Personnel / Name-tag list Form
Special Needs Form
Technical & Design Information From
Meal Registration Form
The State Festival Host must also prepare a “State Festival Dates & Technical Specifications” sheets to be included in the Regional Pre Registration packets described on the previous page. Bring enough copies for all schools participating at regionals to the January NHETG meeting.
(State & Regional Festivals)
(NHETG Board, Consultant, Adjudicators, Forum Facilitators & Life Members)
These packets need to be mailed a few weeks in advance of the festival. Many of the items listed below can be identical to those sent to the schools as listed above.
Following is a list of packet contents:
A cover letter specific to each group which includes a list of enclosures (Table of Contents). This way the reader can tell if anything was inadvertently omitted.
An explanation of expectations & responsibilities of the position if applicable.
Directions and map to the festival site
Tentative Schedule
Meal Plan including menu if applicable
Housing Information
Meal Registration Form if applicable