Instructions and templates for awards and comment sheets should be downloaded from www.nhetg.org. Do not leave this till the day of the festival. It takes a bit of time a thought. A couple of days in advance, the templates should be set up according to the instructions. This is best done by someone familiar with the computer systems to be used and Microsoft Word or similar word processor. If that person is also the Awards Writer, all the better. That way there will be someone present during the festival who can rescue any situation that may develop with the adjudicators, comment sheets or awards.
The registration files should include a Name-Tag spreadsheet from each school. By using these files the number of Name-Tag errors can be reduced. These files can be copied and imported into a database or some other system that can be used to produce Name-Tags. A system can be located at or near the registration desk so that Name-Tag corrections and additions can be handled on the spot or this can be done by hand. Many packages of Name-Tags come designed to go through printers. They even include instructions of how to setup popular word processors for Name-Tag printing.
Once the program pages have been corrected from the directors proofing sheets, they can be printed out. These corrected program pages can be used by the folks creating individual award certificates. The lists of names in these files can be cut and pasted onto participation awards.
Create and print award certificates with a high quality printer. A single computer can work here. The Awards are printed on pre-printed forms that may not work in a laser printer. An INKJET printer would be best for this purpose using a script font. There are 2 different kinds of blank Award Certificates. Templates should be downloaded from www.nhetg.org and tested prior to the festival. Print possible awards throughout the festival to avoid a printer bottleneck at the end of the festival. At the end of the festival the adjudicators will decide which awards to present and which to tear up. Do not allow a persons name to be split on 2 lines. Please refer to the downloaded Awards Instruction.
There should be one computer for each Adjudicator. One printer will work if it can be networked to or easily switched among these computers. Templates and instructions are available at www.nhetg.org . Try using the template experimentally so you can answer adjudicator question when they have them.