It is a good idea for the Technical Coordinator to attend this festival in a previous year to see how it all works. The Technical Coordinator is responsible for most everything that happens within the theater except for the audience.
This includes:
Lighting design or designer
Sound design or designer
Set storage areas
Assembling & Training the host crew
Make copies of the next several pages of this document and distribute them to everyone on your crew.
Everyone on the crew should be aware of the inter-dependencies of their jobs.
Review job specifics with each individual.
During the festival this person can be the Host Stage Manager or just a quiet overseer.
The following need to be published with School Pre-Registration Packets. Consult the Festival Timeline and the packet publisher.
Lighting plot
Floor plan of theater with dimensions including door widths & heights
Technical Information sheet which defines the theater to guest schools