Withdrawals and Refunds

Participant Withdrawal

A field school participant is considered as withdrawn from the field school program in the following situations:

participant chooses not to participate or continue participating in the program, regardless of reason;
participant is deemed ineligible for the field school for failing to meet the requirements and obligations (academic or other) as outlined in this manual, field school informational materials and forms, the MRU Academic Calendar, the Field School Participant Agreement or the course outline at any point after acceptance into the field school program;
participant is removed from the program and/or asked to leave the program by the Field School Instructor or Coordinator for failing to meet and follow established program expectations, guidelines and requirements; and/or
participant fails to meet the various fee payment deadlines.

If a field school participant is considered as withdrawn at any point after acceptance into the field school the following refund policies apply in regards to the various fees:

Refund of Field School Program Fees

The initial program fee deposit is 100% non-refundable for all participants, regardless of reason or timing of the withdrawal.

The possibility of partial or full refund of subsequent program fee deposits paid prior to withdrawal is not guaranteed and will be determined by International Education at time of withdrawal. Each case will be examined and determined based on multiple factors including:

whether or not the participant can be replaced by another student from the wait list;
the impact of the withdrawal on the overall program budget and program arrangements (i.e. number of hotel rooms, per person costs for transportation, etc.);
what monies, if any, can be refunded by vendors that have already been paid or for which an agreement or contract is already in place; and/or
what monies, if any, can be re-allocated within the budget due to the change in number of participants.

The decision made by International Education regarding Program Fee refunds is final and non-negotiable. If it is determined that a refund of Program Fees may be available to the participant, the refund will not normally be finalized or processed until the field school has returned and the program budget and expenses have been finalized.

Withdrawal (as previously defined) after the field school departure date or after the final add/drop deadline for the field school semester, as determined by the Office of the Registrar (whichever is earlier), will result in no refund of Program Fees whatsoever.

Participants are strongly encouraged to purchase appropriate trip cancellation and interruption insurance to possibly assist with covering program fees that cannot be refunded.

Refund of MRU Tuition & General Fees

Field school participants are subject to the Tuition Fees policies and procedures as outlined in the Mount Royal University Academic Calendar. The possibility of refund of MRU Tuition and General Fees for each field school is dependent upon these policies. Further information is available at: http://catalog.mtroyal.ca/index.php?catoid=5 .

Refund of Additional Student Expenses

Additional student expenses related to the field school are solely the responsibility of the individual participant and will not be considered for refund or reimbursement in any part by MRU.

Participants are strongly encouraged to purchase appropriate trip cancellation and interruption insurance to possibly assist with covering some of these additional expenses in case of withdrawal.

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