Program Fees

Field School Program Fees

The program fees are a set amount paid to MRU by each participant in order to participate in the field school.

The program fees are collected by MRU and are paid out directly to the various vendors on behalf of the participants.

The program fees generally include the following items:

  • Field School Instructor expenses;
  • Field School Assistant expenses (if applicable);
  • MRU administration fee;
  • Accommodation;
  • Local transportation - prearranged transportation during the course of the program for all program related activities such as prearranged charters, public transportation, transportation between locations, taxis, ferries, etc. Transportation for activities during participants' free time is generally not included;
  • Excursion, Activity and Entrance fees - prearranged activities, excursions or field trips that are part of the field school itinerary. This may include entrance fees, activity fees, group meals, etc.;
  • Contingency - a contingency fee is built into the program fees to help cover unforeseen costs such as fluctuations in the exchange rate, increased in vendor prices, etc; and
  • Other - all "other" costs covered by the program fees will be clearly identified and may include items like hospitality gifts, tips, honorariums, etc.

Although the items covered by the Program Fees generally remain similar from one field school to the next, each field school will differ to some extent therefore participants should refer to the specific program webpage and budget for detailed information.

The Program Fees do not include MRU tuition and general fees or additional student expenses.

Program Fee Payment Schedule

The Program Fees will be payable according to a predetermined payment schedule usually consisting of three (3) deposit amounts and deadlines spread out over the months between program recruitment and departure.

The program fee payment schedule and amount of each deposit is determined by the Field School Coordinator and Instructor in conjunction with MRU Financial Services.

Deposits will be tracked by the Field School Coordinator from International Education. Reminders about upcoming deadlines may be sent to participants however it is ultimately each participant's responsibility to ensure the program fee deposits are paid and received by MRU by the indicated deadlines.

Program Fee Payment Methods

In Person Payments

Participants will pay the program fee deposits in person at the Office of the Registrar (A101).

Participants must first obtain a Blue Payment Slip from International Education (EB 3005) and should present the Blue Payment Slip each time they pay a Program Fee deposit.

Participants must keep a receipt for each deposit paid.

Accepted methods of payment when paying in person at the Office of the Registrar can be found at http://www.mtroyal.ca/Admission/MoneyMatters/PayingTuitionFees/ .

Online Payments

Payment in person is the preferred method of paying the deposits. However, in the event that a participant cannot make a program fee deposit in person they may choose to make the payment on to their student account using either internet banking or the online Plastiq credit card payment system.

If these online methods are used it is the responsibility of the participant to follow up the online payment with an email to studentfees@mtroyal.ca and request that the payment made, once received by MRU, be transferred to a "deposit for an international field school". This ensures that the payment gets moved off the student account and in to the field school account. The deposit will not show as paid for the trip until this has taken place.

Transfer and credit card payment methods generally take multiple days to be received by MRU. It is the participant's responsibility to make the payment far enough in advance for it to be received by the payment deadline.

Sample Program Fees Payment Slip

Refunds

The initial program fee deposit is always non-refundable and will not be refunded for any reason should a participant withdraw from the program after paying it.

In the event that the field school is cancelled by MRU for failing to recruit the required number of participants the initial deposit will be refunded to each paid participant.

For the full Field School Refund Policy please see Withdrawals and Refunds.

Following the field school, any unspent monies from the Program Fees collected will be equally divided and refunded to participants provided that the refund is $100.00 per person or more.