CONTENT PAGE

Acknowledgement

Abbreviations   

Introduction

Part 01: Policies Relevant to the Examination Procedures    

1.1 Policy on Assessment and Award of Qualifications 

1.2 Policy on Online Teaching Learning and Assessments 

1.3 Policy on Credit Transfer

1.4 Policy on Conflict of Interest 

1.5 Policy on Deferment of Registration and Leave of Absence for Registered Students

1.6 Policy on Student Progression

Part 02: The Examination Process   

 Introduction to the Examination Process

2.1    Preparation for Examination (Phase I) 

2.1.1 Calendar of Dates 

2.1.2 Appointment of Examiners 

2.1.3 Assessment and Grading Procedure 

2.1.4 Continuous Assessments 

2.1.5 Preparation of End-Course Examinations 

2.2    Conducting Examinations (Phase II)

2.2.1 Guideline for Supervisors 

2.2.2 Duties of Invigilators 

2.2.3 Guidelines for the Administrative Officer of the Faculty/Entity Responsible Examinations 

2.3    Marking, Grading and Releasing Results (Phase III)

2.3.1 Marking of Examination Papers and Releasing Results

2.3.2 Number of Attempts for Examinations and the Effective Date of the Degree

2.3.3 Time-periods of Degree Programmes 

2.3.4 Requirements to Award a Degree and Class 

2.3.5 Transfer of Credits 

2.3.6 Issuing of Results to Students 

2.3.7 The Semester Assessment Record

2.3.8 The Requirement to have Relevant Policies and Procedures at Each Entity   

Part 03: Regulation Relating to Examination Procedure, Offences & Punishments for Examinations Conducted Under Semester-Based Course Unit System  

  3.1    Handling Examination Offences by Candidates

  3.2    Regulations Relating to Examination Procedure 

  3.3    Examination Offences and Punishments

  3.4    Procedure on Examination Offences Committed by Candidates 

  3.4.1 Classification of Offences 

  3.4.2 The Procedure for Handling an Examination Offence 

  3.5    Acceptance of Medical Certificates Submitted by Students for Course Work and Examinations

  3.5.1 Procedure for the Acceptance of Medical Certificates

  3.5.2 Medical Boards

  3.6    Examination Offences by Those Other than Candidates

  3.6.1 The types of offences 

    3.6.2 Handling Examination Offences by Those Other than Candidates 

Part 04: Definitions, Duties and Responsibilities of Different Types of Examiners, Their ToRs

4.1      Appointment of Examiners

4.2      Chief Examiner/s 

4.3     First Examiner/s 

4.4     Second Examiner/s 

Part 05: Moderation of Assessments

5.1    Introduction to Moderation 

                 5.1.1 The Purpose of Moderation

                 5.1.2 Best Practices for Effective Moderation of Assessments

5.2    Moderation of Setting 

                 5.2.1 Recommended Strategies in Moderation of Setting

                 5.2.2 Concerns to be Addressed in Moderation of Setting Regular Examinations/Timed Assessment Work

                 5.2.3 Concerns to be Addressed in Moderation of Coursework with a Summative Value on the Grades Given

5.3    Moderation of Marking and Grading 

5.3.1 Concerns to be Addressed in Moderation of Marking to Ensure Validity 

5.3.2 Recommended Strategies in Moderation of Marking and Grading 

5.4    External Moderator ( External Examiner)

5.5    The Board of Examiners 

Part 06: University Standard Operating Procedures on Assessments

6.1   The SOP on Dealing with Examination Offences Conducted by Candidates 

6.2   The SOP on Reasonable Assessment Adjustments for Students with Disabilities

6.3   The SOP on Verification of Results 

6.4   The SOP on Declaring and managing Conflict of Interests

Part 07: Applicable UGC Circulars

7.1   UGC Commission Circular No 978

7.2   UGC Establishment Circular Letter No 15/2015

7.3   UGC Circular No 901

7.4   UGC Letter on Faculty Awards and Dean’s List

Part 08: Annexures

8.1   Template for Declaration of Conflict of Interest (Short form) 

8.2   Format for Submitting Lists of Examiners for Approval of the Senate 

8.3   Template for Recording the Contact Details of Persons Involved in an Examination 

8.4   Template for Examination Schedule/Timetable and Admission Card 

8.5   Template for Recording the Index /Registration Numbers of Eligible Candidates and Their Attendance

8.6   Template for Recording Materials Authorized to the Examination Hall 

8.7   Template for Recording Change of Sitting/Working Position of Candidates in the Examination Hall

8.8   Template to Allow a Candidate in a Different Examination Centre 

8.9   Form to Record Any Change/Delay in Commencement Time of an Examination 

8.10 Template for the Confirmed Attendance of Candidates

8.11 Form to Allow a Candidate Whose Index Number is Not in the List of Eligible Candidates

8.12 Declaration to be Completed in the Absence of Documents of Identification

8.13 The Declaration to be Completed in Examination Offences

8.14 Form to Declare Additional Information by the Supervisor

8.15 Template for Recording the Seating Arrangement/Setting in the Examination Hall 

8.16 Template for Academic Transcript 

8.17 Semester Assessment Record 

8.18 Template for the Chief Examiner’s Report

8.19 Template for Moderation of Question Papers/Assessment Tasks 

8.20 Template for Moderation of Marking and Grading

8.21 Template for External Moderator’s Report

8.22 Application for Requesting Reasonable Adjustments of Examination Settings

8.23 Application for Verification of Examination Results