Appointment of Examiners 

2.1.2 Appointment of Examiners 

2.1.2.1 Faculties shall adhere to the guidelines given in Note 1 and 2 below in developing their own policies and procedures Faculty Policy on 

   in appointing Chief, First & Second examiners, and Moderators and their ToRs.   first & second

        examiners and

        external moderation

Note 1:

a. The First Examiners are usually appointed among Probationary Lecturers, Lecturers, Senior Lecturers,

Professors, Senior Professors, & visiting lecturers who teach the course/content under examination.

b. The Second Examiners are selected from the same Department, a different Department, or another 

faculty/institute.

c. External Moderator is a competent individual outside the faculty or the University.

d. HoD/CC is appointed as the Chief Examiner. Another competent person may be nominated by the

Faculty Board, if the relevant HoD/CC is not available for a particular examination.

e. All examiners must declare conflicts using “Declaration of Conflict of Interests (Short Form)” 

(Annexure 8.1) and if a conflict is declared, it shall be managed per the guidelines in the full SOP on 

conflict of interests (See the SOP in Section 6.4).

Note 2:

Exceptions to the composition of evaluation panels due to constraints:

a. Evaluation of Mid and End course assessments of a course shall be carried out only by the members of

the Senate-appointed evaluation panel.

b. Under unavoidable circumstances, staff members of the Temporary Lecturer category may be appointed

by the Senate to the panel as “Marking examiners” * of a course. In that case, the Chief examiner should

engage them for evaluation within the Faculty/PGIs/Centre premises under the supervision of permanent 

staff member/s of the evaluation panel. This provision shall be applicable to all components of assessments 

with a summative value. 

*Marking examiners are members of the appointed panel only for marking the answers scripts and other

  students’ submissions on assessment tasks.

c. Under unavoidable circumstances, marking of submissions of continuous assessments of a course may be 

carried out with the assistance of staff members who are not members of the Senate-appointed evaluation 

panel of the course. Such marking shall be carried out within the premises of the Faculty/PGIs/Centre under 

the supervision of permanent staff member/s of the Senate appointed evaluation panel of the course. Records 

of such evaluations and evaluators should be maintained by the Faculty/PGIs/Centre and should be reported to

the Senate through the “Semester Assessment Record (Annexure 8.17)”

2.1.2.2 Prior to or within two weeks of the commencement of the academic programme, quoting the examination dates, the Request for the 

DR/SAR/AR shall request the HoDs/ CC to finalise and return the lists of examiners for each course of the   list of Examiners

respective department/study programme. The nominations should be made within two weeks from the date of request 

using the specified form approved by the Senate (Annexure 8.2). The list shall include examiners for all assessment 

components with a summative value (end-course examinations, continuous assessments, practical examinations, 

evaluation of thesis, seminar presentations and viva examinations and any other assessment component).

2.1.2.3 Once received, the lists of examiners shall be organised by the DR/SAR/AR based on the study programme, List of Examiners 

academic year and the semester, the batch of students and subjects/courses. DR/SAR/AR shall scrutinise and   and its Scrutiny

ascertain the completeness of the lists (whether each HoD/CC has recommended examiners for all courses

relevant to the semester).

2.1.2.4 In consultation with the Dean, the DR/SAR/AR shall obtain approval of the Faculty Board and the Senate for Faculty Board

the nominated examiners not later than ten weeks after the commencement of the academic programme of         and senate

the semester.                                                                                                                                                                          approval of 

  examiners 

2.1.2.5 If any appointed examiner is unable to perform the assigned duty (set question papers; mark answer     Inability to perform

   scripts/reports of research projects/assignments; conduct practical examinations and/or any other task related to   assigned duties,

   examination), he/she shall forthwith inform the DR/SAR/AR with copies to respective the CC/HoD and   and alternative

   Dean. In addition, he/she shall make alternative arrangements in consultation with the CC/HoD and   arrangements

   inform the DR/SAR/AR immediately. If he/she is outside the University, the CC/HoD shall immediately find

   alternative arrangements and confirm with the Dean and the DR/SAR/AR.

2.1.2.6 DR/SAR/AR shall obtain approval from the Faculty Board and the Senate for such alternative arrangements. Approval for

changes