3.5.1. Procedure for the Acceptance of Medical Certificate

3.5.1. Procedure for the Acceptance of Medical Certificates

1 Students should support the absence from course work or examination due to illness by a valid medical certificate conforming to the format of a medical certificate issued by a government hospital. Such medical certificate should be obtained from the following persons:

• University Medical Officer (UMO)

• District Medical Officer

• Consultant Specialist in the particular field

• Head of a Government Base Hospita1

• Medical Superintendent of a Provincial Ayurvedic Government Hospital

• Ayurvedic Physician registered in the Council

Under exceptional circumstances, medical certificates issued by private hospitals or registered private practitioners could be considered by the           University Medical Board.

2 Students who fall ill during sessions or examination time should contact the University Medical Officer at the University Health Centre immediately. 

If a student falls sick at home or elsewhere during sessions or examination time he/she or his /her guardian should inform the Dean of the                    respective Faculty within seven (7) days by telegram/fax/e-mail/text message followed by a letter indicating the nature of the illness and the name      of the attending doctor, etc. A medical certificate supporting the illness of the student also should be sent to the Dean.

Under exceptional circumstances if a student was not able to meet the deadline mentioned above, he/she could send his/her appeal to the relevant       Faculty Board.

The Dean on receipt of such medical certificate/s should follow the following procedure:

A. In case of Western Medical Certificates submitted by students to cover absence from course work or examination:

i. The medical certificate should be referred to the Chief Medical Officer (CMO) of the University for his/her observations and recommendations.

ii. The CMO in turn examines the certificate and if he/she wishes could summon the student for examination and thereafter send his/her

observations and recommendations to the Dean.

iii. In cases where the CMO wishes to convene the Western Medical Board he/she may make arrangements to convene the Western Medical Board and refer the recommendations of the Board to the Dean.

iv. The Dean on receipt of such recommendations from the CMO or Western Medical Board should send it to the Faculty Board for                          ratification.

B. In the case of Ayurvedic Medical Certificates submitted by students to cover absence from course work or examinations, the following procedure should be followed:

i. Ayurvedic medical certificates submitted by student in respect of absence from examinations or course work should be circulated among the members of the Ayurvedic Medical Board for their observations by the DR/SAR/AR in charge of student registration of each Faculty in consultation with the Deans of the respective Faculties.

ii. Each member of the Ayurvedic Medical Board may send his/her observations and recommendations on the face of the medical certificate to the Dean of the respective Faculty through the DR/SAR/AR of the Faculty.

iii. In cases where the opinions of the members of the Ayurvedic Medical Board vary, the DR/SAR/AR of the Faculty in consultation with the Dean of the Faculty may take steps to convene a meeting of the Ayurvedic Medical Board.

iv. If the members of the Ayurvedic Medical Board think that the medical certificates should be examined at a meeting of the Board, the Dean of the Faculty should be informed accordingly.

v. If the members wish to examine the student/s concerned, they could be summoned before the Medical Board through the Senior Assistant Registrar/Assistant Registrar of the Faculty.

vi. The recommendation of the Ayurvedic Medical Board should be sent to the Faculty Board through the Dean of the Faculty for ratification.

vii. The original copies of the Ayurvedic Medical Certificate submitted by students should be kept in the files of the student/s concerned and copies of such certificates should be sent to the Chief Medical Officer for purposes of record.

3 When students request exemption from examinations or course work upon the basis of illness, the ultimate decision on the question of exemption, repetition of course and of eligibility for honours, shall be the functions of the relevant Faculty Board upon the recommendation of the Medical Board or the Chief Medical Officer.