2.3.1 Marking of Examination Papers and Releasing Results 

2.3.1.1 Deadlines for submission of marks

            A     After completing the examination, the DR/SAR/AR shall send a notice to examiners/HoDs, indicating the Marks submission 

   deadline for submitting marks to the DR/SAR/AR.       deadline

   B      The DR/SAR/AR shall send a reminder to submit marks at least one week before the deadline for submitting Reminder to submit 

   marks.     marks

2.3.1.2 Marking of end-course examination answer scripts and compilation of marks 

    A     DR/SAR/AR/HoD shall use a register to record all movements of answer script bundles Recording movements of answer scripts

  B     On receipt of the answer scripts from the DR/SAR/AR, the Examiner shall check with the copy of the Receiving

          attendance sheets whether he/she has received the answer scripts of all candidates who had been present for the answer scripts by

          paper. If there is any discrepancy, he/she shall notify the same to the DR/SAR/AR immediately. the Examiner

 C      The students’ submissions for evaluation are properties of the university: Safe custody of

answer scripts

 i. The Chief Examiner & Registrar shall make sure that answer scripts/bundles are safely stored to prevent 

                  being lost, misplaced, replaced, or contents are changed.

ii. In the case of other submissions for evaluations, including reports and assignments, the Head of the

                  Department or his designated authority shall ensure that such submissions are recorded and safely stored 

                  to prevent being lost, misplaced, replaced, or contents are changed.

       iii.     It is the responsibility of the Examiner/s to keep all answer scripts and bundles in the safe custody during

                    marking.

       iv.     Subject to the conditions in the clause 2.1.2., examiners may take the students' submissions for

                    evaluations/answer script bundles outside the premises of the Faculty/PGIs/Centre for marking under the

                    following conditions.

a. In the case of answer scripts, notify the examiner who borrowed the materials from the

                            Registrar as the person who borrowed has the sole responsibility for the answer scripts.

                        b. In the case of other materials, obtain permission from the Head of the Department or

                            his designated authority.

 D   All scripts shall be marked personally by the Examiner/s based on the marking scheme prepared by Examiner (s). First marking 

         In addition, the Chief Examiner shall ensure the accuracy of additions and the final mark of each script. No 

         marks/notes should be entered in the original answer scripts by the first Examiner if the blind second marking is 

         practiced as a method of moderation (see Section 5.3).

E      Marked answer scripts with the marking schemes shall be handed over to the DR/SAR/AR/HoD/Examination Unit Second marking 

        of the Dean's Office to be sent to the Second Examiner according to the Faculty Policy on second marking.

F      Once the first & second examiners’ marks are received, the Chief Examiners/HoD shall finalise the marks of answer Deciding on the final

         scripts according to the Faculty Policy on finalising marks. mark for a script

G      As emphasised in 2.1.3.1 A each course shall be assessed with more than one assessment conducted at critical Compilation of 

        stages of learning. Accordingly, the Chief Examiner shall compile marks of all continuous and end course continuous and end

        assessments based on the type of assessment and the percentages allocated for different components as per the course assessments 

        course plan/specification. marks

H    The Chief Examiner shall collect marks for each assessment component of a course and compile the final marks for Compilation of the

       the course and assign grades with the help of other examiners of the course (a pre-results board; see details under final marks 

   moderation- Part 5.3) based on the faculty policy and predetermined and approved procedures for grading.     and grading

I   After completing the marking process, answer scripts of all examinations shall be handed over to the HoD/     Custody of marked

  Examination Unit of the faculty. answer scripts

        J    The HoD/Examination Unit shall keep records of marks of all continuous assessments and the end course Archiving marks 

 assessments of all subjects/courses for reference purposes.

2.3.1.3 Marking and submission of marks of the research project

A    If study programmes require the fulfilment of a research project, each student/a small group of students shall Research project and 

 conduct a research project at a defined Semester under the directions of the Supervisor(s). It shall be the its conduct 

 responsibility of the Supervisor(s) to monitor the students’ progression.

       B    For the evaluation of the research project, each Faculty/Department shall identify a Course Coordinator Role of CC

(CC) for conducting (i) proposal presentations of research projects, (ii) mid/interim presentations for progress

     evaluation, (iii) final presentations on research projects and (iv) thesis/project report evaluation and (v) 

     compilation of final marks as per the faculty guidelines.

  C    Each student shall be awarded marks for proposal development & presentation, the conduct of the project, mid- Marks for

    term/progress presentation, project report and student profile (supervisor’s evaluation of the student) by the the research 

    respective Chief Examiner/Research Project Coordinator & Supervisor based on guidelines of the study programmes project 

    and submit the same under a sealed cover to the HoD/ Examination Unit before making presentations by students. 

    If more than one Examiner is involved, it is the responsibility of the Chief Examiner/ Research Project Coordinator 

    to hand over the average as the final mark. The marking of the research project report shall be based on guidelines 

    developed by the faculty, and marks for different components shall be predetermined, declared, and Senate approved.

      D    The CC shall announce the date(s) and schedule of research project presentations and viva voce examinations. Announcing dates of

presentations

 E     Once presentations and viva voce examinations are completed, the Chief Examiner shall obtain the marks of the     Process of the

             research project report submitted by the Chief Examiner/ Research Project Coordinator to the coordinator from the compilation of marks

             HoD/Examination Unit.

      F     The Chief Examiner/CC compiles marks for (i) conduct of research project; project report and student profile; (ii) Grades for

seminar presentation; and (iii) viva voce examination, and the final grade will be decided based on the faculty policy project work 

on grading. After presenting the marks at the pre-results Board, the HoD/CC/Chief Examiner shall submit marks to the

              DR/SAR/AR under a sealed cover before the deadline.

     G     Each student/student group must submit two bound copies (or an e-copy as instructed by the faculty) of the research Submission of the

             project report/dissertation according to the prescribed format given by the faculty to the DR/SAR/AR through the project report

             respective HoD/CC on or before the deadline stipulated.

2.3.1.4 Assessment of Implant /Industrial training

          In-plant training shall be assessed through a process defined by the faculty. Students shall fulfil the stipulated Assessment of 

     requirement to obtain a satisfactory grade to pass the course. An in-plant training programme shall be arranged in-plant training

             based on the study programme-specific guidelines of the faculty. A review of the performance towards the middle

             of the training is advised. The CC shall submit results of in-plant training through the respective HoD to

             DR/SAR/AR on or before the deadline to place at the Results Board.

2.3.1.5 Assessment of Non-GPA Courses

     A    Courses not counted for GPA (non-GPA courses) may be graded as satisfactory completion/pass and unsatisfactory Assessment of

   completion/fail depending on the requirements of specific study programmes as stipulated in respective rules and non-GPA course

            regulations. However, satisfactory completion of non-GPA courses is mandatory to be eligible for the award of the

           degree and will appear in the transcript.

Notes:

a. All courses in a study programme that a student is required to take & complete shall be considered

   compulsory courses.

b. Non-GPA courses: the courses followed by students, but the achievements are not considered in calculating

                    the CGPA.

c. Every faculty shall specify details of each study programme's compulsory, optional and non-GPA

courses in the respective Prospectus/Student Handbook.

 B     Based on the faculty guidelines & examination rules & regulations, all non-GPA courses shall be assessed by Marking and

             examiners. The Chief Examiner shall provide marks/results to the DR/SAR/AR on or before the deadline to be placed Submission of

             at the Results Board. In addition, each Supplementary and Complementary (as defined in programme rules and marks of non-GPA

             regulations) course shall be completed on or before the stipulated semester. course

2.3.1.6 Pre-Results Boards

HoD/Chief Examiner shall arrange a Pre-Results Board in the presence of all Examiners of the Course, which Pre-Results

shall be chaired by the HoD/Chief Examiner. The Chair shall present the distribution of marks, marks of first & Board 

second examiners, the relevant letter grades, and other prescribed information as per the faculty guidelines (giving

justifications for grades concerning the levels of achievements of ILOs of the course by candidates).

2.3.1.7 Submission of Marks

 A     Once the pre-Results Board is completed, the HoD/Chief Examiner shall forward the mark sheet(s) with letter grades Submission of

of candidates in both soft and hard copies with signatures of all examiners and HoD/Chief Examiner on the hard marks to

copy under a sealed cover to the DR/SAR/AR on or before the deadline specified by the Faculty Board while handing DR/SAR/AR

over a soft copy of the same. The grades of a course recorded in the system by the relevant administration shall

be cross-checked by the Chief examiner. In case of a discrepancy, grades indicated in the hard copy shall be the

final. In addition, the DR/SAR/AR shall maintain a registry of receiving marks by HoDs/Chief Examiner.

     B     The HoD/Chief Examiner shall hand over answer scripts of all subjects/courses to the DR/SAR/AR before the Results Receiving and

             Board, and the DR/SAR/AR shall store marked answer scripts for twelve years. storing answer

scripts

2.3.1.8 Confidential Room and Entering of marks and Verifying Accuracy

     A     Submission and processing of marks may be made as soft copies using computers. However, mark sheets, mark Confidential

books and all documents in connection with examinations shall be kept in the confidential record room attached to record room

the faculty examination branch under the DR/SAR/AR.

     B    Once the DR/SAR/AR receive marks & grades, he/she shall enter marks & grades in the mark book of the faculty. Entry of marks

            No entry shall be erased and only be crossed out, and the correct mark/grade be written neatly. in the mark book

    C     Once the DR/SAR/AR enter marks, the Chief Examiner shall examine marks in the mark book compared with the Checking results

            submitted mark sheet on a date specified by the DR/SAR/AR. In addition, a soft copy of the final mark

   sheet shall be archived by the DR/SAR/AR.

2.3.1.9 Results Board

     A    The DR/SAR/AR shall check records to identify candidates with accepted medical certificates, not allowed Determining a

            for examinations, results withheld and incomplete results. candidate’s status

B    The DR/SAR/AR shall arrange the Results Board not later than three months from the last date of examination     The Results 

  (as per Establishment Circular Letter No./5/2015). The Chairperson and Secretary of the Results Board shall be Board

           the Dean and the DR/SAR/AR, respectively. It shall be attended by all Examiners of the courses of the respective

           semester and the External Moderator.

C    The Dean and the DR/SAR/AR shall present the distribution of marks with letter grades to examiners at the Presenting

   Results Board. Justifying that the grades given correspond to the levels of achievement by candidates in terms of results to the

           ILOs of the course is the responsibility of the Chief Examiner. Results Board

D    At the meeting of the Results Board, the results of all courses of the semester shall be finalised, including the     Results Board

           grades of candidates and their semester GPAs. decision

  In final year examinations, borderline cases may be considered in determining classes, prizes, etc., before Handling

  finalising results. Each faculty shall specify and maintain approved guidelines for this purpose depending on the         borderline

  requirements of each study programme. Depending on the faculty guidelines, deliberation on borderline cases may     cases

           involve reviewing the steps taken in moderation of marking & grading and revaluating the answer scripts

           using the same marking scheme by the Results Board/first & second examiners.

  The decision of the Results Board shall be the final with respect to the results of any course/modules subject to Decision of

          ratification by the Faculty Board & Senate. the Results Board

E    After presenting all results to the Results Board and after signing the results sheets by the Dean, the DR/SAR/AR & Releasing provisional

           examiners of the course/s, the provisional results of examinations (grades of candidates and their semester results

           GPAs) shall be released with the signatures of the DR/SAR/AR, the Dean and the Vice-Chancellor.

    F    All records and important decisions taken at the Results Board shall be documented by the Secretary (the Minutes of Results

 DR/SAR/AR) and reported to the Dean for necessary actions. Board decisions

   G    After the Results Board, results are submitted to the Faculty Board for its concurrence. Faculty Board

   H    Once the Faculty Board recommends, provisional results of the final examinations shall be submitted to the Senate Senate approval

          for approval.

I     A candidate shall follow UGC Commission Circular 978,"Provision for scrutinization of marks and grades of Re-scrutinizing

          undergraduates", if he/she wishes to check marks of any subjects/course he/she sat in the examinations. However, of results

          candidates shall make such requests before the Senate approves the results.

    J     DR/SAR/AR shall invite confidential reports from External Moderators & Chief Examiners and table these Consideration

          together with the decisions taken at the final Scrutiny Board and the Results Board for consideration at the of the External

 Faculty Board with the concurrence of the Dean of the Faculty Moderator’s & Chief

Examiner’s reports &

decisions of  the Scrutiny & results Board