Preparation of End Course Examinations 

2.1.5 Preparation of End Course Examinations 

2.1.5.1 Requests for Setting Question Papers for End Course Examinations 

A Within one week of the appointment of the Examiners, the DR/SAR/AR shall request the HoDs/CC to start setting Setting papers

examinations for each course. Then, the HoD/CC shall notify Examiners to set the examinations/assessment tasks   and quality of

for each course as per the assigned tasks. The HoD/CC/Chief Examiner shall also provide the following to the   questions 

examiners:

i. Structure of the examination and types and numbers of questions required giving details about the time

    and marks allocations of different assessment tasks/components.

        ii. ILOs of the course

                        iii. formatting requirements/templates of question papers as per the study programme/faculty guidelines

       iv. information on concerns/matters included in the Supervisor's/External Moderator's reports or decisions taken at 

            Scrutiny Boards/Results Boards/Faculty Boards concerning previous examinations.

Notes:

   a. In setting assessments, the Chief Examiner & Examiners of each course shall constructively align

  assessment tasks to ILOs with an Assessment Blueprint/Content Validity Grid and prepare model

  answers and the marking schemes. The Chief Examiner shall prepare the Assessment Blueprint/Content 

  Validity Grid in consultation with other Examiners.

  b. The study programmes that utilise question banks may develop questions for the banks, and questions may be 

      selected from the bank based on the Assessment Blueprint. In such situations, the faculties shall have a policy 

      and practice on updating and upgrading the question banks with appropriate moderation procedures (see Part 5).

    B     The CC/Chief examiner shall send duly prepared question papers formatted according to the faculty requirements      Submission of

   and corresponding model answers and marking schemes to DR/SAR/AR of the faculty on or before the date question papers

   specified for submission of question papers with completed Assessment Blueprints on a prescribed template by the

   faculty. 

   C     Examination timetables, including details of all components (Course names and codes, dates, times, durations, and       Giving

  venue), shall be given to the students with the admission card (Annexure 8.4). If any special material is allowed into          admission card,

                   examination halls, especially in practical assessment components, announcements with adequate details should be              information & 

                   given to students at least two weeks before the scheduled date of such assessment components.                                             timetables

2.1.5.2 Scrutiny/Moderation of Question Papers

   A   The DR/SAR/AR shall announce the date/dates for scrutiny/moderation of question papers. Announcing    Scrutiny Boards

  B   The faculty shall obtain the approval of the Senate for the composition of the Scrutiny/Moderation Board(s) using the Composition &

  template provided in Annexure 8.2 not later than ten weeks after the commencement of the academic programme of a     approval of the

          semester. The Final Scrutiny/Moderation Board(s) shall be chaired by the Dean/HoD/Semester Coordinator. It shall be         Scrutiny Board

          attended by all Senate-appointed examiners of the course, two senior academics identified at the Department meeting/

          nominated by the Dean and approved by the Faculty Board (Internal Moderators), and/or the External Moderator.

 C   The Board of Scrutiny/Moderation shall have the authority to examine all question papers with respect to Authority/ToR

of Scrutiny/

Moderation

Board

i. accuracy of instructions,

ii. information given on the first page/header and its adherence to the approved format,

iii. academic standards,

iv. consistency & objectivity,

v. overlaps between parts of the question paper,

vi. comprehensiveness & balance (whether ILOs are assessed as per the Assessment Blueprint),

vii. structure of individual questions as per approved guidelines,

viii. clarity of questions and absence of ambiguity,

ix. degree of difficulty,

x. congruency with time and marks allocated,

xi. accuracy of marks and time allocation,

xii. adequacy and congruency of assessment strategies as per the Assessment Blueprint,

xiii. similarity to question papers of the previous years, and

xiv. adherence to other Faculty Board approved guidelines.

D     When each paper has been scrutinised/moderated and approved by the Board, the Chairperson shall obtain Attendance of

signatures of the Board members on each page and a logbook maintained at the respective Department/Faculty. Board(s)

A note/minute of any special decision made at the meeting shall be maintained. members &

minutes

E It is the responsibility of the Chief Examiner to address all suggestions/corrections made by the Scrutiny/Moderation     Responsibility

   Board(s) before the multiplication of papers. The faculty shall have an approved procedure to ensure that the of Chief

   corrections made by the Scrutiny Board/Moderator are attended correctly and keep the original scrutinised/moderated examiner, HoD, 

   papers by the respective Board (s) and a copy of the corrected paper under the custody of the HoD/Examination Unit. and Dean

2.1.5.3 Multiplication of Question Papers

   A     DR/SAR/AR shall list the number of candidates sitting for each paper with their attempts (for repeating students) at Number of

   different examinations/under various courses in the semester. DR/SAR/AR shall make this information available to copies required 

   relevant HoD/Supervisors/Chief Examiners and make the information available in the printing room/Examination Unit from each paper 

   where the multiplication of examination papers is done.

B Final corrected question papers shall be multiplied at the Printing Unit of the Faculty on a date specified by the     Multiplication of

   DR/SAR/AR. DR/SAR/AR shall be responsible for the multiplication of question papers with the support of the question papers

   Chief Examiners.

Note: Based on the requirements of study programmes, the faculties shall develop and maintain Faculty Board 

approved policies and SOPs to cover the above task. In such situations, registries pertinent to the procedures 

should be available with the HoD/Examination Unit.

C     The preparation of stencils, multiplication, collection of multiple pages according to the sequential order & stapling Multiplication 

them together, and packeting shall be done under the immediate supervision of the DR/SAR/AR and the and packeting 

Chief Examiner in a confidential manner at the printing unit. The DR/SAR/AR and the Chief Examiners shall

ensure that question papers of different Examination Halls are separately packeted, and an adequate number of

question papers are enclosed in each packet (i.e., one copy for each candidate and 5 - 10 extra papers). The packets 

of papers should be ready no later than two working days before the scheduled date of the examination.

Note: During multiplication and packeting, make sure to use both sides of the paper and that no sheet,

which is illegible or smudged, is included, and that multiple-page question papers are stapled

together in the correct order.

D     All used stencils, carbon papers, spoilt stencils, spoilt question papers, and other confidential documents used to Destroying all

   prepare the question paper shall be destroyed immediately after the packeting process is completed under the confidential

   supervision of DR/SAR/AR/Chief Examiner. material

E   The DR/SAR/AR shall ensure that the question papers have been duplicated and packeted under strict security. Packeting and

   The responsible DR/SAR/AR/Chief Examiner shall not seal any packet unless the required number of question labelling of

   papers have been enclosed in the packets and that the correct title of the paper, examination name, the course duplicated

   code & name, date, time & centre of the examination, and the number of question papers included have been     papers 

  entered on the label specified by the faculty on the packet.

F   The DR/SAR/AR shall ensure that the question papers and other relevant materials for each session are ready and Daily examination 

       that all relevant documents listed in the examination procedures (Per Section 2.2 and annexures) are in the schedule &

               Supervisor’s file in time according to the Schedule of Examinations.     supervisor’s file