Tanda Attendance System Usage
Tanda Attendance System Usage
Embedded Files
๐ข The Tanda system is ACSIโs official tool for tracking employee attendance, ensuring accurate payroll processing and compliance with work schedules.
๐ Importance of Accurate Attendance Tracking
๐ Importance of Accurate Attendance Tracking
โ Accountability: Ensures employees adhere to scheduled work hours.
๐ฐ Client Billing: ACSI bills clients based on hours worked; incorrect attendance can impact billing accuracy.
โ ๏ธ Disciplinary Actions: Failure to follow attendance procedures may lead to warnings or further actions.
๐ Growth Opportunities: Reliable attendance reflects commitment and can influence promotions.
๐ How to Use Tanda
๐ How to Use Tanda
๐น Clocking In and Out
๐น Clocking In and Out
Go to the designated Tanda tablet.
Enter your unique PIN.
Select an option:
Clock In: Start of shift.
Break: When taking a break/lunch.
Clock Out: End of shift.
Ensure your face is clearly visible in the system's photo verification.
No hats, masks, or obstructions allowed.
Photo must clearly confirm identity.
โ
Validating Worked Hours
โ
Validating Worked Hours
Supervisors validate employee worked hours daily and weekly using Tandaโs Timesheets feature.
Daily Validation Process:
Navigate to Time & Schedules > Timesheets > Daily.
Verify employee clock-in/out times and break durations.
Adjust hours if necessary (e.g., approved late arrival, missing clock-ins).
Add comments for any manual adjustments.
Weekly Validation Process:
Navigate to Time & Schedules > Timesheets > Weekly.
Ensure cumulative hours are correct and comply with overtime rules (OT only applies if exceeding 48 hours/week).
Finalize and submit validated timesheets for payroll processing.
๐น Supervisors must complete validation on time to prevent payroll delays.
๐ Requesting Permits / Time-Off in Tanda
๐ Requesting Permits / Time-Off in Tanda
๐น In-Shift Time-Off (Permits)
๐น In-Shift Time-Off (Permits)
If arriving late: Supervisor manually enters the adjusted start time; employee clocks in upon arrival.
If leaving early: Employee must clock out when leaving and clock in when returning.
๐
Logging a Day Off (Leave Requests)
๐
Logging a Day Off (Leave Requests)
Employees and supervisors can request leave directly in Tanda:
Access the Leave Request Interface via the employee profile in Tanda.
Select the leave duration (single or multiple days).
Input details:
Permits/VTO/Unpaid Absences โ Mark as "Unpaid Leave."
Vacation Days โ Register under "Vacation."
Compassionate Leave โ Used for personal emergencies (e.g., family loss).
Specify paid/unpaid hours (e.g., vacations should be logged with 0 payable hours).
Upload required documents (e.g., medical certificate if needed).
Submit for approval.
๐น Managers approve or decline requests in Tanda, and employees can track status.
๐
Managing Schedules in Tanda
๐
Managing Schedules in Tanda
Creating a Shift:
Navigate to Shifts and select + Shift.
Enter shift details (date, time, team, and employee).
Click "Create Shift."
Scheduling Options:
Copy a previous schedule.
Use schedule templates or patterns.
Apply regular work hours.
๐น Supervisors must ensure schedule accuracy to prevent attendance issues.
๐จ Best Practices for Tanda Usage
๐จ Best Practices for Tanda Usage
Always double-check clock-in/out selections before confirming.
Ensure photo verification is clear to avoid system errors.
Notify your supervisor immediately if experiencing system issues.
Do not share your PIN with othersโthis is a violation of company policy.
โ ๏ธ Consequences of Non-Compliance
โ ๏ธ Consequences of Non-Compliance
Repeated failure to use the Tanda system correctly may lead to disciplinary action.
Clocking in/out for someone else is strictly prohibited and may result in immediate suspension.
๐ For further assistance, contact HR at hr@goacsi.com.
Page updated
Report abuse