1️⃣ Process:

• The manager will receive an email with the assigned budgets, usually by the 15th of each month, which outlines the amount allocated for meal allowances.

• This email will include a link to schedule the use of the meal card through Google Calendar. (Link Below)

• Employees must ensure they have booked a time slot on the calendar to access the meal card.

• The card will only be provided if the registration appears on the calendar to prevent scheduling conflicts.

2️⃣ Important Guidelines:

• If you cannot attend your scheduled appointment, you must cancel and reschedule for another available day.

• Failure to appear without prior cancellation may affect future eligibility for meal allowances.

• Always verify your budget allocation before booking to avoid scheduling issues.

1️⃣ Request Authorization:

• Employees must first contact Diego, Mark, or Fabián for approval before submitting a request.

• Approval is based on necessity, budget availability, and priority of the request.

2️⃣ Process:

• Once authorization is granted, visit the Accounting department to fill out a purchase requisition form.

• Ensure all necessary details such as item description, quantity, and justification are included in the requisition.

• Submit the form at least 3 to 5 days in advance, as delivery times depend on supplier availability.

• If an item is out of stock, an alternative will be proposed, or an estimated delivery time will be provided.

3️⃣ Additional Notes:

• Urgent requests may be processed faster but must have proper justification and managerial approval.

• Employees should regularly check with the Accounting department for updates on their request.

• Any discrepancies or issues with received items should be reported immediately to ensure prompt resolution.