• ESU Recreation Services retains the right to review and adjust rates.

• No activity is permitted that involves the regular use of ESU Recreation Services facilities and results in financial gain or profit to an individual.

• Event sponsors assume responsibility for all costs associated with the repair of all damage occurring as a result of their event.

• All events are subject to approval by ESU Recreation Services regarding appropriateness for the facility/building.

• If for some reason, you and your party are unable to make it to your event and you do not notify ESU Recreation Services Staff before-hand, you will still be required to pay the agreed upon fees for the event.

• Parking is at the discretion of the ESU Parking Department and not ESU Recreation Services.

Reserving Parties will be required to check each of the following statements to indicate their informed consent.

• I understand that ESU Recreation Services has the right to modify and/or cancel all events scheduled.  All scheduled events must have approval from ESU Recreation Services staff two weeks prior to the event date.

• I understand that all decorations and facility modifications must be approved by and coordinated with ESU Recreation Services.  Individual and groups must assist the assigned Special Events Staff Members as needed with post-event cleanup.

• I understand that if an event cancellations becomes necessary, it is the responsibility of the individual/group to notify the Recreation Services Staff no less than 48 hours prior to the event.  With less than 48 hours’ notice, ESU Recreation Services will invoice the individual / group for the required fees associated with the event.

• I understand that all individuals and groups using ESU Recreation Services facilities must promote and abide by all ESU Recreation Services policies and procedures.

• I understand that all participants and spectators will agree with and sign the event waiver form that is required prior to entry / participation. 

• The use of Recreation Services Facilities and university facilities for this event by your group, its members, guest, and others in attendance constitutes consideration for each person’s individual waiver of any claim for damage or injury which arises during their participation in this event. This includes but is not limited to loss, theft, or damage to personal property, as well as personal injury. All events hosted in Recreation Services Facilities should be planned and hosted in accordance with Recreation Services policies. For events that involve physical exertion beyond natural everyday activities or other risk of injury or harm, we recommend that the event sponsor(s) have its participants sign an Assumption of Risk Form prior to participating in the event. The Memorial Union has sample Assumption of Risk Form that can be found at www.emporia.edu/union/events/book.html .

Facility reservations / rentals during open hours, will traditionally not be assessed a fee for on campus organizations. ESU Recreation Services reserves the right to make modifications to pricing / cost for facility usage. Modifications may be made to meet the need of facility usage and staffing. This can include but not limited to, requests outside of operating hours, large events, additional staff needed, and more. In the event that ESU Recreation Services determines a facility rental fee is needed, department staff will be in communication with the requesting party to determine pricing / cost.