Rehiring Past Employees

This section outlines the criteria for rehiring a past employee, depending on how long it’s been since their last day worked. 

Rehiring within 180 days - No Onboarding Required

• • An Employee Change Request (ECR) Form should be completed to update the payroll team of the rehire. 

  • If any employment terms and conditions change, please complete a memo (i.e. part-time to full-time, pay rate change, etc..)

  • Background checks and references are not required.

  • Payroll will email the rehire to review and confirm their information in ADP (address, direct deposit, tax forms, etc...). 

Rehire After 180 Days – Onboarding Required:

If a former employee is rehired after 180 days, they must complete all standard onboarding requirements as if they are a new hire. Onboarding materials (including all required paperwork, forms, and compliance documentation) must be fully completed and submitted prior to their official start date. 

Requirements & Process: 

• • Follow the same process for new hires - Step by Step Hiring Process (DEVCO) 

  • Background checks must be completed.

  • References are not required unless it has been over a year since they last worked.

  • Submit them to the onboarding portal in iCIMS by using the rehire packet.

  • Payroll will submit them to ADP (No ECR required)

  • If the onboarding materials are not complete prior to their start date, the new hire cannot start working.

***Important: If onboarding materials are not complete before the start date, the rehire cannot begin working until all requirements are finalized.***