Ongoing Review of Procedures, Records and the Plan

The Educational Agency will need to set up internal structures to continuously monitor and adjust Special Education Policies and Procedures including continued review and correction and of Special Education documents and a tiered system of support for the adults involved in writing and implementing those documents

The educational agency will review its policies and procedures (including admissions criteria and practices for CTCs, DD schools and ESC classrooms; and sponsor agreement for community schools). Consider any previous findings from other offices and sections of the Department.

The educational agency may also survey its population of stakeholders (parents, students, staff, administrators, associate districts, if applicable, community partners) regarding special education services, inclusive leadership and practices. The student survey is an optional survey the educational agency can send with the parent survey, asking the parent to assist their child in completing and returning along with their own survey. See sample perception surveys.

As an additional and ongoing part of the internal monitoring team process, the educational agency will review and monitor IEP and ETR compliance through a systematic in-house monitoring process. A sample number of special education records will be selected for periodic review, based on current Special Education Profile Indicators and other related educational agency data. The educational agency will be responsible to correct any noncompliance findings within a reasonable time. The internal monitoring process should be ongoing and formalized in the educational agency’s One Plan. The educational agency will review ETRs and corresponding IEPs spanning at least two consecutive years. Review emphasis should be placed on IEP Progress Reports to evaluate the implementation of goals, objectives and specially designed instruction to meet individual needs of the child in the least restrictive environment. The educational agency will use the Department’s Record Review Tool located on the Department’s website to document and summarize the findings.

The educational agency will conduct IEP verifications on a representative sample from the records reviewed through the internal monitoring process using the IEP Verification Checklist. This will include conversations with teachers to confirm that students are receiving services as described in their IEP. The educational agency will provide a summary of the IEP Verification Checklists ensuring IEP implementation with fidelity as part of the periodic report process.