Processing of allowable travelling expenses for local travel.
Embedded Files
Office/Division
Administrative, Financial and Management Division (AFMD)
Classification
Complex
Type of Transaction
Government to Citizen (G2C)
Who May Avail
All ERDB Officials and Employees
CHECKLIST OF REQUIREMENTS
WHERE TO SECURE
1. TEV (Local) – Cash Advance
A. OBR (2 copies)
B. Disbursement Voucher (DV)
C. ORS (c/o Budget Section)
D. Approved Travel Order
E. Itinerary
F. Special Order, if applicable
Automated Data Tracking System
2. TEV (Local) – Reimbursement
A. OBR
B. Disbursement Voucher
C. ORS (c/o Budget Section)
D. Itinerary
E. Approved Travel Order
F. Special Order, if applicable
G. Travel Report
H. Certificate of Travel Completed
I. Certificate of Appearance
Optional Requirements:
J. Tickets
K. RER
L. Boarding Pass
M. Terminal Fee Ticket/Stub
N. Certificate of no meals and accommodation
O. Certification of Transportation Expenses Without Officially Receipt
Automated Data Tracking System
CLIENT STEPS
AGENCY ACTION
FEES TO BE PAID
PROCESSING TIME
PERSON RESPONSIBLE
1. Log on to eDTS and submit TEV claims with Obligation Request (ObR) signed by the Head, Requesting Office/ Authorized Representative with complete supporting documents to the Accounting Section for initial review and evaluation thru Automated DTS
Receive thru eDTS; Process DV as to completeness of supporting documents, validity and correctness of claims; Forward processed documents to Budget Section thru DTS
None
1 day
Administrative Assistant III
Accounting Section-AFMD
Receive thru DTS; Review/check the accuracy of the prepared OBR and the completeness of the supporting documents; Verifies correctness of charging and availability of allotment based on control per individual project
4 hrs
Administrative Aide VI
Administrative Assistant V
Administrative Assistant IV
Administrative Assistant III
Budget Section- AFMD
Adjust allotment on the e-budget system and Project/Activity Fund Schedule, if necessary
30 min
Budgeting Assistant
Budget Officer I
Budget Section- AFMD
Prepare ORS
30 min
Administrative Assistant III
Administrative Assistant I
Budget Section- AFMD
Print ORS; Forward documents to Chief, Budget Section for signature
1 hr
Administrative Assistant II
Review and Sign Box B of ORS in accordance with Manual of Approval/Special Order
1 hr
Budget Officer III
Budget Officer I
(when designated as OIC of Budget Section)
Stamp ORS number on the ObR (hardcopy); Encode ORS number on the DTS; Forward documents to Accounting Section for reprocessing thru DTS
1 hr
Administrative Assistant II
Reprocess DV as to completeness of supporting documents, validity and correctness of claims;
Review and sign Box C of DV based on Manual of Authorities
½ day
Administrative Assistant III
Accounting Section
Chief Accountant
Approves payment of travelling expenses
½ day
Assistant Director/
Director
Prepare List of Due and Demandable Accounts Payable-(LDDAP-ADA)
Sign List of Due and Demandable Accounts Payable-(LDDAP-ADA)
Prepares/Signs
PACSVAL/BIDES
ACIC
Approving authority Signs ADA, PACSVAL/BIDES ACIC; eMDS
1 day
Administrative Assistant II/
Acounting Clerk III
Cashier
OIC- Assistant Director
Forwards approved LLDAP-ADA, ACIC, & PACSVAL/BIDES to Servicing Bank for posting
½ day
Administrative Assistant Il
Utility Foreman
4. Clients may check the claim in their Bank Accounts
Note: Claims to be credited to bank account 24 hours from posting (except Saturday, Sundays, Holidays)
EXPECTED TURN AROUND TIME
5 days
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