Special Education Records
When uploading documents to TN Pulse:
Keep all formatting the same for easy filtering during legal and informal reviews.
Student Identifier is first Initial. Last name ex. J. Goodboy
Name of document is its’ actual name ex. Prior Written Notice
Date of Document ex. 3.21.2020
J. Goodboy IEP Signature Pages 3.21.2020
Special Education Files: Please see the uploaded district policies regarding specific procedures relative to our special education records. Boxes are sent to Central Services South (CSS) warehouse, attention Special Populations Administrative Assistant, to be filed once culled, ordered, and marked according to the attached procedures.
Protocols: Assessment protocols are stored in the Central Services South warehouse and are never stored in the student's special education file. At the close of each school year, Assessment Specialists are responsible for scheduling protocol pickup by submitting a Warehouse Work Order in Classlink.
Out-Dated/Discontinued Evaluation Kits: Out-dated/discontinued evaluation kits may be sent to the CSS warehouse in a sealed box clearly marked "To Be Destroyed". Prior to sending items to be destroyed to CSS, Assessment Specialists must remove any plastic or metal bindings from test books and/or manuals .
Preparation of Student Records for Storage_Transfer Procedure (GUI-P002).pdfCopy of Elem-Middle Services Naming Protocol.pdf.docxMaterial Transfer Form (INV-F004).pdf