Startup & Onboarding

Getting a new project setup in the system: To get a new project initiated in Kahua we just need some basic information about the project. Click on the link below to access the Project Setup Request Form. The initial project shell will typically be ready within 24 hours. Cathy Woodgate will then contact you to plan out the remainder of the setup process (system configuration, submittal register import, training scheduling, etc.)

Getting new users setup in the system:

Kahua is designed so that each company has their own site (called a Kahua “domain”) and documents and workflows move between sites. Due to this initial Kahua account setup is more complex. Clark IT has a team working to get everyone up and running “onboarded” into Kahua. To get a new Kahua account setup Clark IT will need the following information entered into the “Kahua OnBoarding” Google Document. This includes everyone on the project: Clark, JVs, Architects, Engineers and Subcontractors. Select the “ALL PROJECTS” tab and go to the bottom of the spreadsheet. Tip: To get to the bottom of the spreadsheet quickly, click in the FirstName column and press Ctrl+downarrow).

Complete the following columns:

• Last Name; First Name; Project (select from the drop down list); Company (person belongs to); Role (select from the drop down list); Office Phone; Cell Phone; Primary Email (required).

• Mark Column K with YES after you send out a Kahua email message to the new Subcontractors (see "Welcome to Kahua Email to Subcontractors.doc") so they know to signup into Kahua.

Please leave color – blank/white. See Key tab for color coding information.

Note: The Clark Kahua IT Team will try to onboard people for up to 2 months, after that we will mark them as "contact only".