Clubs/activities MUST follow these procedures to remain active clubs. 

Clubs not following these procedures will be removed from the active list.

Meeting Scheduling Procedures:

All Clubs must hold either an official meeting or activity a minimum of once a month to remain active

• For Single Meeting Dates: When a club has a meeting, please email Ms. Debbie Barr (dbarr@chclc.org) at least 72 hours prior to that meeting date with the following information: Date, Time (start & end time), and Location

• For Regular Recurring Meeting Dates: If a club has regular, recurring meetings, please email Ms. Barr (dbarr@chclc.org) the following information ASAP: Specific Dates, Time (start & end time), and Location

ANY MEETING or CLUB EVENT (in person or online) must have an advisor present for it to be considered a school sanctioned meeting

Posters/Flyers

All posters and flyers must be approved either by Mr. Davis or Ms. Barr before they can be posted. The following guidelines are in effect for posting of information:

• Ms. Barr or Mr. Davis will stamp your flyer, and then you can make no more than 20 copies OF THE STAMPED FLYER to hang up around the school. Also, any poster you have must be stamped for approval. If there is no stamp on it, it will be taken off the walls

• Posters and flyers should be posted on designated Activities bulletin boards throughout the school

• Flyers can also be posted on walls in water fountain areas

• Flyers CANNOT be posted in hallways above lockers, on any glass in the building, or in bathrooms

• All flyers must be removed within 48 hours of holding a meeting

Social Media

Social media accounts are helpful so that others can learn about the club, club meetings, club events, and easily join. If your club creates an official social media account, students must have all posts pre-approved by their advisor.

Fundraising/Charitable Drives (All SGA/Clubs/Activities/Sports MUST follow this procedure)

1. Clubs must email dbarr@chclc.org, cdavis@chclc.org, AND copy your club advisor:

   • 1. • STUDENT'S NAME

        • CLUB NAME

        • BRIEF DESCRIPTION OF THE FUNDRAISER/CHARITABLE DRIVE

        • DATE/DATE(s) & TIMES FOR THE FUNDRAISER/CHARITABLE DRIVE (check the calendar below for available dates)

2. Please request at least 2-3 weeks before your potential start date

3. Mr. Davis or Ms. Barr will contact the email address you provide within 3-4 days of your request to either request more info or to let you know that Mr. Davis has approved your fundraiser/charitable drive

4. No fundraiser/charitable drive can be advertised until you have received approval from Mr. Davis or Dr. Perry (email cdavis@chclc.org or dbarr@chclc.org with any questions)

*We need to make sure that fundraisers are appropriate, do not conflict with other clubs/ activities running similar drives, and follow school board policy. This is not meant to deny any fundraiser/ charitable drives, but to make sure we have a record of the activities that we do.

**Fundraisers include anything that asks an entire class or the school to support your club/activity like a restaurant night, food sale, etc. Charitable drives include anything that requires students/community members to bring items to the school for a donation like clothes, books, etc.

If you wish to submit a NEW CLUB, you can only SUBMIT it between SEPTEMBER - DECEMBER

**No new clubs can be created between JANUARY - JUNE of a school year**

ALL CLUBS: Make sure to keep in touch with your CLUB ADVISOR, so that they know you will be moving forward with your club in the 2023/24 school year. Advisors that do not hear from their students will assume the club is not moving forward.

Individual students cannot submit more than 1 new club request per year