Assign automatically: Let Zoom split your participants up evenly into each of the rooms
Assign manually: Choose which participants you would like in each room
Let participants choose room: Participants can select and enter rooms on their own
4) Click [Create] >> Verify the meeting options before 'Open All Rooms'
2. Create Breakout Rooms - Assigning Participants
[Assign automatically]
1) After selecting the number of rooms to create, select 'Assign automatically'
at the bottom of the window, you can see the number of participants per room
2) Click [Create] >> the participants are automatically assigned to each room
[Assign manually]
3) Select the option and click [Create]
4) Assign participants: Click 'assign' to manually assign participants to the breakout rooms being created
If you don't assign the participants, the meeting will not start even if you Open All Rooms
[Let participants choose room]
5) Select the option and click [Create]
6) Click [Open All Rooms] to start the meeting
If you open the rooms without assigning the participants: the participants in the waiting room select the breakout room to enter
If you open the room after assigning the participants: the participants enter the assigned breakout rooms and they can freely transfer to other rooms afterward
This option is recommended when the participants have to select and enter the breakout rooms of different topics they wish to choose from
3. Edit Breakout Rooms
1) You can 'Rename' or 'Delete' the meeting room by placing the cursor on the meeting room
2) Click [Option] at the bottom for extra functions
Allow participants to choose room
a. [Activate]: Let participants choose and join the breakout room they want
b. [Deactivate]: Only the instructor can move the participants to different rooms
Allow participants to return to the main session at any time
a. [Activate]: Once the 'Return to Main Session' button is activated, the students can return anytime
b. [Deactivate]: Participants can return to the main session once the instructor close all rooms
Automatically move all assigned participants into breakout rooms
a. [Activate]: when the instructor 'Open all rooms,' the participants automatically move to breakout rooms
b. [Deactivate]: participants should click 'Join' in the move to breakout rooms
Auto close breakout rooms after - minutes: Close the breakout rooms after a set amount of time
Notify me when the time is up: When the time is up, Zoom will notify the instructor
Countdown after closing breakout room
a. [Activate]: when closing the breakout rooms, countdown before participants return to the main session
b. [Deactivate]: the meeting immediately ends and participants return to the main session when closing the breakout rooms
3) [Recreate]: Change the setting and create breakout rooms again
4) [Add a Room]: Add the number of breakout rooms
5) [Open All Rooms]: All rooms are opened and you can see the status of the participants who join the breakout room session
If 'Automatically move all assigned participants into breakout rooms' is deactivated, the invitation notice will be sent to participants
The participants who join the breakout room are marked green on the left side of their names
4. Host Team Activity(Breakout Rooms)
1) Instructor joining the breakout room: From the Breakout room window, click the [Join] button
If a participant click 'Ask for Help' in the breakout room, the invitation notice is sent to the host(instructor). The host can click 'Join Breakout Room' to enter
2) The host can check the status for joining the breakout rooms
3) [Broadcasting a message to all]: send a message to all participants
Pop up message appears on the top of the Zoom screen in every breakout room
4) [Leave Breakout Room ]: Move back to the main session
[Leave Meeting]: Note that if you click leave the meeting, the zoom meeting will close
5) [End Meeting for All]: End all breakout room meetings
If you set the countdown timer, the timer counts down the remaining time left until the meeting ends
5. Record the Team Activity (in the breakout rooms)
Participants can record the meeting in the breakout room
The 3 conditions are required for recording
a. Activate local recording
b. Activate ' Hosts can give meeting participants permission to record locally'
c. Allow participants to record once the ZOOM meeting begins