Science Academies of New York (SANY) Charter Schools
Board of Trustees
Regular Meeting
Minutes
Date : 7/12/2016
Place: UASCS High School
The regular meeting was called to order at 7.30 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 6/7/2016
Roll Call: Adopted unanimously
Agenda
Approval of new hires – executive session
Approval of Athletic Payscale
Approval of Employee Handbook
Approval of Cleaning Services Contract
Approval of Lunch Company
Approval of Cost Sharing of MS Parking Lot Asphalt
Approval of Renewal of Apple Education Services Contract
Discussion
Financial status and budget
2016-17 Capital Projects
SUNY Oswego Science Immersion Program
Science Meets Jazz w/ Marcus Anderson event
Board self-evaluation
New charter school application update
High School Report
Superintendent’s report
Discussion Items
Financial status and budget: Since budget is reviewed and approved recently, there is not much to report and discuss at this point. The state may release additional per pupil fund, which is approved a year ago by the state, before the semester. This will be additional income for the school.
2016-17 Capital Projects: all planned capital projects are reported. The board reviewed the planned capital projects submitted by the dean and approved the superintendent.
SUNY Oswego Science Immersion Program: Information is provided regarding students attended to high school summer research program.
Science Meets Jazz w/ Marcus Anderson event: October 5th at 5.30 pm, $100 per person as a fundraiser program for Lego/Robotics program in SASCS. Board members are asked to spread the word.
SASCS High school academic data reporting: SASCS high school dean provided academic information regarding the high school. Regents results were provided in comparison with state averages. There are increases in some areas. Overall, the school is catching up the state average or closing the gap in all areas. In most areas, school has higher success than the state average. Schools graduation rates and college attendance rates are very good. 41/45 students graduated, 91% however out of those 4 not graduated yet, 2 may graduate in August by taking regents, which may increase the graduation rate up to 96% at the end of summer.
Board self-evaluation
Superintendent’s Report
School Dean Reports
Total out of school suspensions K-12:
7 (ES)
3 (MS)
(HS)
Elementary School
6/9 Families came together for the annual Spring Concert and Art show at our Middle School.
6/14 Elementary students participated in a school wide talent show. Classroom representatives were able to share their talents among the entire school body.
6/17 Students celebrated Father’s Day with male role models in their lives at our Donuts for Dad event!
6/20 All elementary students celebrated the end of the year with our annual Field Days. At the field days, students rotated between multiple stations completing various activities throughout the morning.
6/22 Fourth grade students celebrated their accomplishments with a moving up ceremony. Family and friend joined the fourth graders in the gym to acknowledge student achievements!
6/23 Kindergarten students celebrated with teachers, families, and friends at the Kindergarten Graduation!
Middle School
On Thursday, June 9th, several 5th graders visited the Everson Museum of Art. The Everson Museum of Art features the works of artists from the 18th century to the present, including paintings, drawings, sculptures, photography, and video.
On Friday, June 10th, 2016 the SAS Middle School celebrated its very first International Day. Twelve teams of students created presentations of various countries and cultures such as Cuba, Canada, Mexico, Puerto Rico, and many Native American tribes.
On Tuesday, June 14th, 2016 the Syracuse Academy of Science Middle School held the Spring Art Exhibition. The exhibition showcased several works from each student completed during the second half of the year.
On Tuesday, June 14th, 2016 our middle school students, under the direction of Ms. Christina Farruggio, came together to share a wonderful evening of music with their family members. Our theme for our spring concert centered around looking toward a brighter tomorrow, emphasizing the idea that our students have bright futures, with all the world has to offer right at their fingertips.
On Wednesday, June 15th, 2016, SAS 7th grade students attended 5 W!ts as a field trip to Destiny Mall. The students took part in live action adventures where they had to work together as a team in order to be successful.
On Thursday, June 16th, 2016 sixty students from the SAS Middle School took a year-ending field trip to the SeaBreeze Waterpark in Rochester, New York.
On Thursday, June 16th, 2016 one-hundred students and staff from the SAS Middle School went to Anthony Santoro Park for the year ending Field Day event.
On Friday, June 17th, 2016, 13 acts participated in our SAS Got Talent show at the middle school. There were a variety of talents displayed, including, singing, dancing, gymnastics, drumming, beat boxing, and soccer tricks.
On Monday, June 20th, 2016, the SAS Middle School held the 4th quarter Award Ceremony. The ceremony included a variety of rewards that included Student of the Month, Best Academic, and Most Improved. The students of the Talent Club capped the ceremony with a dance performance.
On Tuesday, June 21, 2016, Syracuse Academy of Science Middle School held our moving up ceremony for 7th grade students moving on to 8th grade.
High School
3-Jun: The Wiz! (A musical production)- Ms. McGinnis’ and Mr. Carver’s drama club performed the musical production, The Wiz, at Appleseed Productions.
4-Jun: Suny ESF Summit: Dr. Ay’s Global Environment class students presented their science projects at the SUNY ESF Global Environment summit.
6-Jun: NYSED 8 Science Written Test - All 8th Grade Students Cafeteria participated in the NYSED Science Written test.
7&8 -Jun: A Quarter Final – All 8th-11th graders took the ELA and Math quarterly final exam.
10-Jun: End of Year Field Trips
8th- Graders went to Onondaga Lake Park
9th graders went to Pratts Falls
10th graders went to Jamesville Beach
11th graders went to Chittenango Falls
13-Jun: Genius Olympiad - Genius finalists (7 students) presented their research in SUNY Oswego Genius.
14-23 - Jun: Regents Exams- Regents exams were administered and scored.
Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
Reconvene Public Session
Motion to exit the executive session.
Roll Call: Adopted unanimously
Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
Motion to adjourn the meeting at 10.05 pm.
Roll Call: Adopted unanimously
Syracuse Academy of Science Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 8/9/2016
Place: SASCS High School
The regular meeting was called to order at 7.00 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 6/7/2016
Roll Call: Adopted unanimously
Agenda
Approval of new hires
Approval of board member term renewals
Approval of setting up reserve funds
Approval of new charter school application
Discussion
Financial status and budget
Code of ethics policy ands conflict of interest disclosures by members
Academic data presentation
Charter renewal application
New charter school application
Aramark
Superintendent’s report
Discussion Items
Financial status and budget: End of 15-16 budget has been summarized and discussed.
Code of ethics policy ands conflict of interest disclosures by members: Members signed codes of ethics and financial disclosure forms.
Academic data presentation: Director provided presentation on NYS test results, in comparison to state, district, and last year’s performance. School surpassed the state in four areas, compared to two areas. However, there are three areas, which needs further investigation due to low performance compared to state average. In two of those areas, school added one additional classroom as part of expansion and in the other there were 10 opt-out, which were high performing students. Star assessment comparison will be provided in the next month’s meeting.
Charter renewal application: Provided information about the status of renewal application. Key area of focus this year is identified and discussed further: retention and recruitment of subgroup students.
Lunch Program: The memo from Aramark regarding lunch program is discussed. The board decided to stay with its decision.
Fundraising program is discussed
Superintendent’s Report
Summer programs: 2 weeks orientation for new incoming students, 3-weeks robotics, coding, and financial literacy camp. SUNY ESF Science camp, SUNY Oswego 4-weeks research program, Le Moyne Tech for Kids, summer school 3-weeks for ELA and math tutoring,
Executive Session
Motionto adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
Reconvene Public Session
Motion to exit the executive session.
Roll Call: adopted unanimously
Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
Motion to adjourn the meeting at 8.35 pm.
Roll Call: adopted unanimously
Syracuse Academy of Science Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 9/13/2016
Place : UASCS High School
The regular meeting was called to order at 8.40 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 8/9/2016
Roll Call: adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of 2016-2017 Discretionary Salary Award (DSA) schedule
3. Approval of a Contract Limit for Elementary School construction of main office and meeting room between main building and gym.
4. Approval of Purchasing Rochester based Student Information Software (SIS), SchoolTool, to eventually replace current New Jersey based SIS software.
5. Approval of 2016-2017 Service Agreement between SASCS and UASCS
6. Approval of Board Members Term Renewal for Sherman Dunmore,
7. Approval of Board Members Term Renewal for Muris Hadzic,
8. Approval of Policy Handbook
Discussion
1. Financial status and budget
2. 2015-2016 school year State and STAR math and ELA test results summary
3. Superintendent’s report
Roll Call: adopted unanimously
V. Discussion Items
1. Financial status and budget: The school is in the process of annual audit. The field work is done. There is no major issue. Financial policies and procedures in place have no issues. Auditors will present the financial statements in October meeting.
2. 2015-2016 school year State and STAR math and ELA test results summary: The results of last year’s test results were presented and discussed in detail. Board members asked questions regarding grades performed lower than state averages, and what can be done differently this year to make them also perform higher than state average. The school has a data coordinator who will be responsible for the training of teachers and analysis of monthly STAR testing and benchmarks. The school director will provide the monthly academic reporting. The school data also shows students are better prepared and proficient in multiple choice questions, and teachers are informed regarding improving instruction regarding critical thinking.
The school should talk to students, especially in 8th graders, whose performance in state tests may impact their 9th grade course selections.
VI. Superintendent’s Report
VII.
School Dean Reports
School: Syracuse Academy of Science Charter School
Month: September 2016
Grade Level Ratios
Gender Ratios
Ethnicity Ratios
Race Ratios
Elementary School
1. 8/15-8/19/16 Teachers partook in a week long professional development with several guest presenters: classroom management, curriculum and design, and student engagement and assessment.
2. 8/23 & 8/24/2016 The elementary teachers met with parents and students for a 2-day orientation.
3. 9/8/16 Elementary students enjoyed the Olweus kick-off event, where teachers, faculty, and staff talked about our bully prevention program. Students had their faces painted, designed “bully-free” t-shirts and posters, and partook in several team building activities.
4. 9/8/16 The elementary school teachers hosted their back to school night, gave a title 1 presentation, and met with 67 families.
5. 9/12/16 Grandparents attend SAS Elementary’s Granola Bars with Grandparents for the Grandparent’s Day celebration!
Middle School
8/15-8/19/16 Teachers partook in a week long professional development with several guest presenters: classroom management, curriculum and design, and student engagement and assessment.
2. 8/23 & 8/24/2016 The middle school admins and teachers met with parents and students for a 2-day orientation.
3. 9/8/2016, the students at the Syracuse Academy of Science Middle School participated in our Olweus Anti-Bullying Kickoff. The students participated in a classroom meeting with a team building activity, participated in a t-shirt design contest as they drew logos with anti-bullying messages, participated in team building activities around the gym designed to build skills in communication, problem solving, and listening.
4. 9/8/16, the SAS middle school teachers hosted their Back to School Night.
5. 9/9/2016, the SAS Middle School observed the 9/11 remembrance. Students in the classroom heard narratives from each of the classroom teachers. As an entire school, students and teachers created a red, white, and blue star in our gymnasium. We heard some words from Mr. Carter about what this day means to our nation, conducted our Pledge of Allegiance, and had a moment of silence to pay respect to this event.
High School
Language Festival in Ottawa- 30 students from Mr. Yamen’s Language class attended the festival on 9/10. Pictures will be posted on our webpage.
Several new clubs are being offered this year..Table Tennis( with Maa Ming our National Table Tennis Champion and new Co-Teacher), Powerlifting for our athletes and others, Gaming/ Brainstorming -for all grade level students, and Language and Culture Club. We still have many of our other established clubs-Drama, Soccer, Science, Robotics….
Four of our Seniors presented Research projects at SUNY Oswego last Friday. They did a great job and we are very proud of them. Pictures will be posted on our webpage.
Parent Night on 9/8
VIII. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
IX. Reconvene Public Session
Motion to exit the executive session.
Roll Call: adopted unanimously
X. Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
XI. Motion to adjourn the meeting at 9.29 pm.
Roll Call: adopted unanimously
Syracuse Academy of Science Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 10/11/2016
Place : SASCS High School
The regular meeting was called to order at 9.25 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 9/13/2016
Roll Call: Adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of updated procurement policy
3. Approval of Utica Academy of Science Education Corporation with Syracuse Academy of Science Education Corporation
4. Approval of audit report
Discussion
1. Financial status and budget: audit report
2. STAR math and ELA test results summary
3. SASCS renewal application with benchmark 1 analysis is submitted to Charter School office
4. SASCS and UASCS merger application
5. Strategic Goals
6. Superintendent’s report
Roll Call: Adopted unanimously
IV. Discussion Items
1. Financial status and budget; Audit report and financials of 2015-16 was summarized by the auditor: no material weakness and deficiency were found, and all policies and procedures in place are good. One recommendation was that existing fiscal procedures should be part of policies and approved by board. The school will bring these existing procedures for board approvals.
2. STAR math and ELA test results summary: The September results were analyzed in comparison with last year data. School director provided plans for this year to improve the academic performance of the school, especially at middle school levels. The board also asked for reporting of preparations for regents.
3. SASCS renewal application with benchmark 1 analysis is submitted to Charter School office: The school will be visited soon for renewal site visit. The school data was summarized for board members.
4. SASCS and UASCS merger application: Merger application and other related changes has been discussed. The school will provide a general presentation for the board at next meeting. At this meeting the idea of merger and related changes are approved for preparation of the documents and holding meetings with staff and parents at both schools.
5. Strategic goals: Goals for the year has been discussed, including the ones set up last year. School will focus increasing its academic performance to put all subjects above state averages in state tests and regents. Also, continuation of high staff retention rate as obtained last year, and recruitment of subgroup students for enrollment, especially for ELL and FRPL for this year compared to last year.
V. Superintendent’s Report
Elementary School
From September 12-16, the elementary school hosted its semi-annual Scholastic book fair. Students and families bought $3,300 in books!
On September 27, 2016 students brought in their first deposit for their individual Dollar Dog bank accounts. Representatives from Empower Federal Credit Union come in twice a month to collect money and deposit into the student’s savings accounts!
On September 27th and 28th, elementary students were recognized through the Student of the Month Ceremony. Students were selected based on their representation of the character trait of the month: Responsibility.
4. On Tuesday, October 6th, the elementary school hosted literacy night. 40 families came to interact with teachers in 7 themed classrooms. Attending families were able to get the first peak at the new lending library.
5. Field trips for September include: Beak and Skiff, Tim’s Pumpkin Patch, The Wild, and Hospital Land
Middle School
On Friday, September 16th, 2016, Miss Bittel and Miss Orioli's Student Leadership Club hosted their first Teen Center Night at the SAS Middle School from 5:30PM-7:00PM. Teen Center Night is an event for students to be able to come and hangout in a safe environment while doing interactive activities with their peers.
On Saturday, September 24th, 2016, all three SAS buildings came together in the high school parking lot for a benefit to help two of our amazing families. The De La Cruz and Bonilla families were victims of a house fire weeks before that claimed most of their possessions. This team effort created a great event that involved a car wash, barbecue, bounce house, bake sale, and more! SAS families from all three buildings helped out and participated in the festivities. An event such as this represents the best qualities of the Syracuse Academy of Science. Students, parent, teachers, and administrators who are here for one common goal, the success of our students and families!
On Tuesday, September 27th, 2016, the 7th graders took their first annual trip to Big Don's Wild River Golf.
On Wednesday, September 28th, 2016, the 6th graders took their first annual trip to Big Don's Wild River Golf.
On Thursday, September 29th, 2016, the 5th graders took their first annual trip to Big Don's Wild River Golf.
On Friday, September 30th, 2016, the SAS Middle School held its first Student of the Month ceremony. Students were awarded certificates for their hard work in their core classes as well as special presentations for specials.
On Wednesday, October 5th, 2016, the SAS Middle School held its first OLWEUS meeting of the year, Students and teachers had activities and discussions about Empathy.
On Wednesday, October 5th, 2016, the SAS Middle School Band went to SAS High School to have Master Class with Marcus Anderson. Students were able to play their instruments with professional jazz player.
On Wednesday, October 5th, 2016, the SAS Middle School hosted the Science Meets Jazz. SAS Middle School band played a song before Marcus Anderson took the stage. Total of 30 artwork created by SAS Middle School students were displayed and participated in silent auction. High school robotics coaches and team members presented and showcased the robotics program.
High School
On September 14, 20, and 28 the High School hosted “Dress Down” days to raise money for the families who lost their homes in a fire back in August. Students were able to donate close to $1200.00 to these families.
2. As of October 1st many of the “new and old” clubs had their first meetings. We have some great new clubs to offer our students and still have many from last year. Drama Club, Diversity Club, Classical Ensemble, Language and Culture Club, Robotics, Gaming Club, Powerlifting, and more.
3. The High School will be inducting 11 new students into Honor Society in November. The date TBA.
4. Our Seniors are busy planning and preparing to raise money for their prom in May. The have chosen Barbagallo's as a venue. They have also started to work on their mural; which is something they would like to “leave behind” as their “footprint” at SAS.
5. Several of the students at the high school donated their time on September 24th to help with the Donation Drive. They washed cars, held a bake sale, and helped wherever they were needed to show their support for the outstanding event put together by our Middle School.
6. Athletics is a big part of our High School and for the Fall season we currently have the following sports and the number of participants: Girls Volleyball( 13-JV and 14-Varsity), Cheerleading (12 girls -first competition next week), Cross Country( 30 boys and girls), Basketball Open Gym(45 Boys and 20 Girls), Club Soccer ( 17-boys)
7. Our Drama Club will be hosting another Mystery Dinner Theater. Students are hard at work with practice, costumes, and scene building. This event is planned for November.
8. Our Mentorship Program, which is a 7 week program, has had a number of motivational speakers in for their 20+ participants, 100 Black Men, Say Yes, and 2 US Army Sergeants, all of whom have brought inspiration and direction to our students.
VI. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Motion to exit the executive session.
Roll Call: Adopted unanimously
VIII. Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
IX. Motion to adjourn the meeting at 10.11 pm.
Roll Call: Adopted unanimously
Syracuse Academy of Science Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 11/8/2016
Place : UASCS High School
The regular meeting was called to order at 9.30 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Roll Call: approved unanimously
III. Agenda
1. Approval of SASCS and UASCS merger application
Motion to adopt the agenda as presented.
Roll Call: approved unanimously
V. Discussion Items
1. The benefits of the merger for SASCS have been discussed.
VI. Superintendent’s Report
IX. Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
X. Motion to adjourn the meeting at 9..50 pm.
Roll Call: approved unanimously
Syracuse Academy of Science Charter School
Board of Trustees
Regular Meeting
Agenda
Date : 11/4/2016
Place : UASCS High School
The regular meeting was called to order at 8.20 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 10/11/2016
Roll Call: Approved unanimously
III. Agenda
1. Approval of new hires
2. Approval of I-990 tax form
3. Approval of Title 1 and 2
Discussion
1. Financial status and budget
2. STAR math and ELA and Benchmark test results summary
3. SASCS and UASCS merger application
4. Superintendent’s report
Motion to adopt the agenda as presented.
Roll Call: Approved
V. Discussion Items
1. Financial status and budget
2. STAR math and ELA and Benchmark test results summary
3. SASCS and UASCS merger application
VI. Superintendent’s Report
Elementary School
On Thursday, October 6, the Elementary School hosted Literacy Night. Families enjoyed literacy activities during the evening with teachers.
On Thursday, October 13th, the Elementary School held parent/teacher conferences.
On Monday, October 17th, Benjamin Walsh spoke with our Fourth Grade students about citizenship, college and community.
On Thursday, October 20th, the elementary 4-H club met to learn about farming. As a culminating activity, students made butter from heavy and enjoyed it as a snack with their crackers. Student participants range from grades 2-4.
On Monday, October 24, 3rd grade parents participated in their first culturally responsive lesson. They spoke about their native country Togo in Africa.
Field trips during october included: Bett’s Branch Library, Golubs Pumpkin Farm, Beak and Skiff, The Wild, and Fort Rickey.
During the last week of October, each grade level team planned culturally responsive lessons with parents to plan diverse lessons.
On Monday, October 31st, the Elementary school held its fall festival. Parents and families came to enjoy the annual costume parade.
Middle School
On Thursday, October 13th, the SAS Middle School hosted its first parent/teacher conference of the school year.
On Friday, October 21st, 2016, the SAS Middle School hosted a Girl's Empowerment Night. Fifth, sixth, and seventh grade girls came out to learn how to be strong, confident young women, to empower themselves, and each other, and to enjoy a night of fun activities.
On Tuesday, October 25th, 2016, the 7th grade students of the SAS Middle School attended a field trip at the Ultimate Goal in Marcellus.
On Wednesday, October 26th, 2016, the 6th grade students of the SAS Middle School attended a field trip at the Ultimate Goal in Marcellus.
On Thursday, October 27th, 2016, the 5th grade students of the SAS Middle School attended a field trip at the Ultimate Goal in Marcellus.
On Friday, October 28th, 2016 the Student Leadership Club hosted their first dance of the school year!
On Monday, October 31st, 2016, 6th grade students in Miss Bittel's social studies class participated in a cultural lesson on the art of Salsa dancing. The presentation was given by one of our 6th grade student's parents, Odalas and Alberto Gaskins.
On Monday, October 31st, 2016 the staff of all three Syracuse Academy of Science buildings attending the AMF Strike 'N Spare Lanes in Mattydale for a team building afternoon. Teachers, administration, and support staff enjoyed the atmosphere and two games of bowling at the lanes.
On Tuesday, November 1st, 2016, the students of the SAS Middle School participated in our mock election for the President of the United States. Each student viewed selected pieces of each candidate presenting his and her position on various issues. Students not only voted for their preferred choice to run our great nation, but they wrote constructed responses on what why they choose that candidate to be the leader of the free world.
On Tuesday, November 1st 2016, the 5th grade students of the SAS Middle School had a unique experience. After some short reading in science class about the features of a river, they took a field trip! The unusual fact was that they never left the classroom! Using Google Street View and Google Expeditions VR, 5th graders visited the Colorado River, England's Thames River, the mighty Mississippi, and the Hudson River. Tools such as these really help build and make our students learning experiences much more immersive.
On Friday, November 4th, 2016 the students of the SAS Middle School kick off their Annual Holiday Food Drive. Partnering with the middle school is John and Leigh-Ann Tumino the proprietors of In My Father’s Kitchen, a local organization.
OLWEUS Meeting
1st MP Award Ceremony
6th Grade trip to Howe Caverns
High School
Robotics team took first place at the Steamboat Challenge at the MOST on October 15th.
Two 9th grade girl’s attended the “Girl’s in Engineering” presentation at Lockheed Martin on October 28th and took first place in the design of the”cheapest and slowest”downward falling ping pong ball.
3. Eighth graders enjoyed their first afterschool event of the year. The “Autumn Party” took place on October 28th. There was pumpkin carving, henna painting, fingernail painting, donut eating contest, and lots of other fun games and food.
4. Senior Volleyball Girls enjoyed their last home game and Senior Night on October 25th. While it is sad to see their high school volleyball days come to an end it just means that they are moving on to bigger things in their future.
5. November 9th will be the Academic Pep Rally. Students will be receiving awards for Dean’s List, Honor Roll, Perfect Attendance, Most Improved, Leadership, and Citizenship. Also all of our Fall Sports teams will be recognized.
6. Drama Club will be presenting, “Jack the Ripper: Monster of Whitechapel” on November 4th. It will be an audience participation murder mystery...with dinner!!
7. There were several college admission visits in October: Wells, Clarkson, Eastern, Nazareth,Keuka, OCC, St. Rose, Scranton, Canisius, and Roger- William.
8. Two of our female students have been elected to the advisory board for the Girl’s Expo that will take place on November 6th.
9. On November 1st 8 of our students taking the “Renewable Energy” college course through ESF had a field trip to the ESF campus where they participated in numerous activities involving the design and use of renewable energy in everyday life.
10. Our first round of merit “winners” received their rewards this month. Some received goody bags, some breakfast and some lunch...approximately 150 students altogether.
VII. Executive Session
Motion by Choose an item., seconded by Choose an item. to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Choose an item.
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VIII. Reconvene Public Session
Motion by Choose an item., seconded by Choose an item., to exit the executive session.
Roll Call: Choose an item.
IX. Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
X. Motion to adjourn the meeting at 9.05 pm.
Roll Call: Approved
Syracuse Academy of Science Charter School and Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 12/13/2016
Place : SASCS High School
The regular meeting was called to order at 8.45 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 11/8/2016
Roll Call: approved unanimously
III. Agenda
1. Approval of new hires
2. Approval of working with a consultant to submit ERATE application for 2017-2018 for SASCS and SASCCS
3. Approval of renewal of medical, dental, and vision insurance
4. Approval of updated security service contract with extended hours. New security service hours will be for elementary and middle school from 7:30 am to 4:30 pm and for high school from 7:30 am to 5:30 pm.
5. Approval of SASCS’s policy book for SASCCS.
Discussion
1. Financial status and budget
2. STAR math and test results summary
3. SASCS and UASCS merger application
4. SASCS stimulus grant application for high school building elevator
5. Fall teacher survey summary
6. New school building update
7. Hiring committee to find school Dean for Syracuse Academy of Science and Citizenship CS.
8. 1:1 chrome project for next year
9. Adding 5 chromebook sets with 30 chromes each (3 sets for SAS HS and 2 sets for SAS MS).
10. Superintendent’s report
Motion to adopt the agenda as presented.
Roll Call: approved unanimously
V. Discussion Items
1. Financial status and budget: Stimulus grant is submitted, title 1 and II grants were approved, E-rate application was approved for internet access. Financial dashboard is reviewed.
2. STAR math and test results summary: benchmark test results and STAR test results has been shared and discussed in length.
3. SASCS and UASCS merger application: Merger Application has been prepared. All changes approved last months have been incorporated.
4. SASCS stimulus grant application for high school building elevator: An stimulus grant was submitted for requesting funds for an elevator at the high school location to make all floors accessible for disabled students or visitors. We asked for $200,000 from the state and remaining of the project will be funded the schools budget as approved before.
5. Fall teacher survey summary: Recognitions and areas of improvement have been discussed. Teacher salaries for Utica have been discussed for next year in the light of the feedback received from staff. The leaders have talked among themselves regarding changes and improvements. The director has already implemented some of these changes.
6. Hiring committee to find school Dean for Syracuse Academy of Science and Citizenship CS.: Superintendent, Founding Board member, SAS Elementary School Dean, SAS Director, and one or two members. Any board who is interested in sitting in final interviews should notify Dr Hayali.
7. 1:1 chrome project for next year: One chrome per student (5th grade and up) project, and chromes can be given to students to take home. The schools, which have similar programs, will be visited to learn their program and its benefit.
8. Adding 5 chromebook sets with 30 chromes each (3 sets for SAS HS and 2 sets for SAS MS).
9. New school building update by the Superintendent
I would like to inform the Board about our facility search for the Syracuse Academy of Science and Citizenship Charter School. I have been meeting with people from across the city to seek and get the best building for the students SASCCS will be serving. We need to make a decision since there are possible parents who already applied for their children and are asking about the location. Here are the list of activities we have done so far.
1. We contacted our real estate agent since the application of SASCCS and he proposed a couple building options.
a. Sister Franciscan building complex which has been vacant for a couple years and the Businessman Congel who purchased the building to build apartments. It was also published on the post standard. I looked into it it seems a nice building however the parking issue is big. I did not get a chance about the asbestos appraisal.
b. I was told by the Catholic Charities Executive Director Mike Malare that I should check Assumption church which I did through Mr. Lorenzo - our real estate- and that building has been under contract as well for building apartments. I will forward Mr. Lorenzo's email as well.
c. He also suggested two buildings one in Solvay and one in Liverpool City School District. Even though those buildings are outside the Syracuse City borders which does not allow us to operate for the beginning stage.
2. I was told about the building North Side Learning Center occupies. However that building is small and can only serve the school for maximum two years, it is not handicapped accessible and no playground. Parking is a huge issue.
3. With the city Assessment officials the building across the bus hub was mentioned. However that building requires a lot of construction no play ground. There were other interests in the building as well.
4. I met with the North Side Up officials and Mr. Dominic Robinson who is the Vice President of Centerstate CEO and Martin from Near West Side initiative to brainstorm ideas about possible buildings for SASCCS. ST. John catholic school which is occupied by a private school, West side learning Center which is currently in use to teach English for Refugee population were a couple of them.
5. I also was going to send an official letter to the Syracuse City School District Superintendent and Board President in regards to utilizing one of their schools. However our consultant who has been many years education reporter for Post Standard suggested that I should talk instead of sending an official letter. However if the Board finds it allright I would like to send a letter to the Syracuse Mayor just in case possible Locations for SASCCS.
6. In the meantime I have asking more people including our staff, who might have seen or heard a building possibilities for new Charter. We will be looking more around in the area.
Thank you,
Tolga Hayali
VI. Superintendent’s Report
Elementary School
The elementary school collected 14 winter jackets in their first-annual coat drive.
11/10/16 Elementary teachers attended and enjoyed a Tech Ed conference
11/07/16 12 International journalist visited our elementary school to gain insight on public urban education in America
A Veteran and his service dog visited second graders from Clear Path for Veterans.
The elementary school Olweus committee implemented a daily anti-bullying pledge to be said daily by all faculty, staff, and students on the morning announcements.
Field trips in November have included: YNN, Billy Beez, The Most, 5 Star Martial Arts, Betts Branch Library
Middle School
On Tuesday, November 8th, 2016, 6th grade students from the SAS Middle School visited Howe Caverns. This amazing landmark, first discovered by Farmer Lester Howe, has regularly been the second most visited landmark in New York State.
2. On Saturday, November 13th 2016, students from the SAS Middle School attended Rochester's 20th Annual Children's Book Festival. The Festival was honored to host author Linda Sue Park and main character Salva Dut of the book "A Long Walk to Water." Students had the opportunity meet both Linda Sue Park and Salva Dut.
3. From November 1st through the 14th 2016, the SAS Middle School participated in Operation Christmas Child, which provides aid to people in need. Middle school students collected these items for boys and girls ages 2-14. The club was able to make 35 shoe boxes with all of the donations.
4. On Friday, November 18th, 2016, eight #SASCS Middle school girls with Ms. Knapp, who is 6th & 7th grade science teacher, attended "Girls in the STEM Workplace" conference at SRC, Inc. which opened its doors to student and teachers so they can meet STEM professionals and witness STEM in action.
5. On Tuesday, November 22nd, 2016 students in Miss Bittel's 6th grade social studies classes were treated to a Cuban foods presentation by Odalis Gaskins, one of our 6th grader's mother.
6. On Tuesday, November 22nd, 2016 the SAS Middle School concluded its Annual Food Drive. The school raised over 900 items for donation. The proceeds of this drive are to benefit In My Father's Kitchen.
7. On Tuesday, November 29th, 2016 the students of the SAS Middle school hosted a special guest speaker from the SAS staff. Jontae Brown works not only as our amazing custodian at the middle school, but also proudly serves as a sergeant in the United States Marines.
8. On Thursday, December 1st, 2016 State Senator John DeFrancisco visited the Syracuse Academy of Science Middle School. He brought a message of C.A.R.E. The acronym stands for Character, Attitude, Respect, and Excellence. This message of hard work and positive attitude fits right into our mission at SAS, which is to instill these qualities so that our students have the tools they need to succeed in a very complex world.
9. On Friday, December 2nd, 2016 the SAS Middle School held its Student of the Month Ceremony.
10. On Wednesday, December 7th, 2016 the SAS Middle School held its monthly Olweus Classroom Meeting. The focus of this meeting was the value of friendship and the comparison between acquaintances, friends, and best friends.
High School
Robotics team wins a $500.00 Grant from Welch-Allyn.
11/16- AT&T presents “Cyberbullying” to a filled gymnasium of students, staff, local assemblymen, and local TV stations.
11/22-Parent College Night for all parents of Seniors. Presentation designed to provide parents with information to help their students apply for college, scholarships, grants, loans, etc.
High School will be having a “Christmas Door Decorating Contest”. Please stop by late next week to view.
Spirit week is back! 12/19-12/23 students will be allowed to dress according to different set themes and the week will end with a Pep Rally.
12/19- Winter concert and Art Show starting at 6:30pm.
12/16-12/17- Robotics competition at St. John Fisher College...Go Atoms!!!
12/17- Ms. McGinnis will be taking her Shakespeare students to Skaneateles for the town’s Dicken’s Christmas.
12/6- Ms. Carlson’s students traveled to Syracuse University to observe a choir practice and had the opportunity to talk with the Professor and the choir students. Her goal is to show students ways to best practice and prepare for performances.
73 students have earned Breakfast based on their merits earned, 75 have earned a special dessert. and many more have earned a dress down day!!!
National Guard visited the school during lunches on 12/7 and spoke with many students about all their programs have to offer. Students had many great questions and even had the opportunity to participate in a push up competition to win prizes.
VII. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: approved unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VIII. Reconvene Public Session
Motion to exit the executive session.
Roll Call: approved unanimously
IX. Public Comment on Any Agenda Topic
Board President or designee opens the public comment session on any agenda topic.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
X. Motion to adjourn the meeting at 9.25 pm.
Roll Call: approved unanimously
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 1/10/2017
Place : UASCS High School
The regular meeting was called to order at 8.20 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular and Special Merger Board Meeting of 12/13/2016
Roll Call: approved unanimously
III. Agenda
1. Approval of new hires
2. Approval of updated Foil policy
3. Approval of updated enrollment policy for SASCS
4. Approval of updated enrollment policy for SASCCS
5. Approval of budget revision for the second half of the school year.
6. Approval of installing motion sensors to control over 120 fixtures in SAS Middle and Elementary School, Hallway, Basement, Cafeteria and Gym
Discussion
1. Financial status and budget
2. Superintendent’s report
3. SASCCS Pre-opening Update
Roll Call: approved unanimously
Discussion Items
1. Financial status and budget: The updated budget has been reviewed regarding all changes since July. School’s financial being is good and will save more funds with the updated budget. Board also reviewed the financial summary.
2. SASCCS Pre-opening Update; Secretary might be hired in March-April. The school will get CSP grant in the amount of $800,000 for three years. There are few changes in the management of this grant. Online application has been opened for the new school. Staff hiring has been announced to existing school staff and school director ad has been put out. School has been looking for school location. The superintendent is looking for buildings and talked to current landlord of its buildings for possible help, since the school will not have much budget within couple years to have a nice building for its new school.
IV. Superintendent’s Report
Due to Benchmark Tests the January Star assessments were postponed until the week of January 9, 2017.
The quarterly benchmark was administered last week and the results will be ready on January 11, 2016.
Suspension Ratio’s (# and %) per building
Elementary School - 8 and 2.1%
Middle School - 4 and 1.8%
High School - 2 and 0.6 %
School Activities
High School:
1. Our Winter Concert/ Art Show that took place on December 19th was a success. We had a great crowd and our students did a nice job.
2. Currently we are collecting winter apparel for students in need of these items. They are free to take what they need from the collection box.
3. January 19th students will compete in a Shakespeare Monologue performance. Winners will move on to compete at the next level with other schools.
4. January 20th is the school wide Science Fair. Calling all individuals interested in judging!!!
5. Vera House is doing presentations to our Health classes every Wednesday in January in the conference room.
6. Rosamond Gifford Zoo stopped by lunch periods on January 5th to talk about their internship program for Juniors and Seniors.
7. There will be a “Suicide Awareness” presentation PD on January 23rd for all staff.
8. Our Robotics team will be competing in several competitions this month. January 8th (Saquoit, NY), January 28th (LeMoyne College), and January 29th-30th (Corning, NY)
9. Ms. McGinnis will be taking her Drama students to Washington D.C. for the opportunity to enjoy a performance of “As You Like It”, as well as, see our nation’s Capital and other landmarks.
10. Our Lady Atoms are having a winning season so far. Lyrik Jackson was nominated “Athlete of the Week”.
11. February 1st there will be an Open Mic night in the cafeteria. There will be a variety of performances done by students from readings to singing, etc.
Middle School:
1. On Tuesday, December 13th, 2016 the 5th grade students of the SAS Middle School went on a field trip to 5 Wits in Destiny USA.
2. On Wednesday, December 14th, 2016 the 6th grade students of the SAS Middle School went on a field trip to 5 Wits in Destiny USA.
3. On Monday, December 19th, 2016, the SAS Middle School hosted a wonderful guest speaker as a part of our program of culturally infused lessons.
4. On Thursday, December 22nd, 2016, the SAS Middle School held its first Harvest Festival. This event was held as a part of our culturally responsive lesson program. Parents were invited to join the event and bring a favorite family dish. Over 30 parents came to the school to break bread with students and staff members and to share food that is often present at important moments at home.
5. On Friday, December 23rd, 2016 the SAS Middle School concluded their annual Holiday Drive. We were thrilled to exceed 1,000 items this year! Students’ and their families gathered clothes, outerwear, and toys for donations to the Syracuse Rescue Mission.
6. On Friday, December 23rd, 2016 the SAS Middle School held its 3rd Annual Staff vs. Students Basketball Game.
7. On Friday, December 23rd, 2016 the SAS Middle School staff got together for an annual lunch on the last day of 2016 before going into the holiday break.
Elementary School:
1. Elementary teachers partnered with the HSO to host a second annual kids night in. Students came to school from 6pm-8pm and did various activities while parents enjoyed a night out. The HSO fundraiser raised over $200.
2. Elementary students collected 208 toys in a winter part 1 diversity toy drive. 110 toys were donated to VERA House and 88 toys were donated to Toys for Tots.
3. On December 14, the elementary school hosted the local Scripps National Spelling Bee. We had 22 participants in the oral round and 3 advance to regionals.
4. All teachers and students participated in the second annual door decorating contest. Congratulations to Ms. Murdie’s and Ms. Sayles’ first grade class for the win!
V. Executive Session
Motion by Choose an item., seconded by Choose an item. to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Choose an item.
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VI. Reconvene Public Session
Motion by Choose an item., seconded by Choose an item., to exit the executive session.
Roll Call: Choose an item.
VII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
VIII. Motion to adjourn the meeting at 9.05 pm.
Roll Call: approved unanimously
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 2/14/2017
Place : UASCS High School
The regular meeting was called to order at 8.47 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
Others present at the meeting:
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 1/10/2017
Roll Call: Approved
III. Agenda
1. Approval of new hires
2. Approval of updated SAS bylaws, as merged
3. Approval of an activity bus purchase
4. Approval of trade-in current 15 passenger Ford van with 2017 Ford Transit
5. Approval of 530 Chromebooks purchase to start one-on-one Chromebook program at SAS
6. Approval of opening new bank account for ADP
7. Approval of SASC reopening budget and cash flow
Discussion
1. Financial status and budget
2. STAR math and reading test results summary
3. SASCCS Pre-opening Update
4. Hiring cleaning crew to replace Brophy cleaning company
5. Renewal and Merger
Motion to adopt the agenda as presented.
Roll Call: approved
IV. Discussion Items
1. Financial status and budget
2. STAR math and reading test results summary
3. SASCCS Pre-opening Update: Budget has been reviewed. The superintendent provided information regarding a rental property in close proximity to existing elementary school. 56,000 sqf with ample green areas and park, 26 classrooms, 3 acres. The building lacks elevator and handicap access to all floors, ADA compliant bathrooms, and updates in cafeteria, and flooring. The landlord, Terra Science and Education, will provide all the updates before move in and will provide reduced rental rate for the first three years. The new school does not have the funds currently to fund all the required updates required for the building.
4. Hiring cleaning crew to replace Brophy cleaning company: The contracts with the company were cancelled after several complaints and warnings at ES and MS. The school hired part-time employees + one full time person as a coordinator for the program. Financially the program cost will be the same.
5. Terra Science and Education funding for students for state test proficiency: Terra Science and Education will provide an I-pad for students who achieves level 4 in ELA and/or Math state tests at 3rd-8th grades. The selection will be made by lottery among student at level 4 in each subject to motivate students to study and do better.
6. Chrome book project: WHY 1:1 CHROMEBOOK
1. Instruction
a. Differentiation of content
b. Differentiation of delivery
c. Educational applications
d. Access to recorded instruction
e. Group work and discussions
2. Online Assignment
a. Reduce the paper copies
b. Increase assignment follow-up
c. Access to resources and assignments at anytime anywhere
d. Instant feedback
e. Help students become more organized
3. Ongoing Communication and Collaboration
a. Student to Student
b. Students to Teacher
c. Teacher to Teacher
d. Sharing Resources
4. Access to External Resources
a. Open source materials
b. Online electives
TRANSITION
Teacher Training
Parent Awareness
Student Training
Strong Internet Connectivity
Supportive Softwares (filtering and monitoring)
Educational Applications
Ongoing monitoring and evaluation
Parents will pay insurance around $25-35 for brakeage. The devices can be tracked against theft. The school might provide financial assistance.
6. Renewal and Merger
VI. Executive Session
Motion by Choose an item., seconded by Choose an item. to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Choose an item.
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Motion by Choose an item., seconded by Choose an item., to exit the executive session.
Roll Call: Choose an item.
VIII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
IX. Motion to adjourn the meeting at 10.22 pm.
Roll Call: approved
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 3/21/2017
Place : SASCS High School
The regular meeting was called to order at 8.50 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 2/14/2017
Roll Call: Adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of appointment of Dr. Hayali as acting school dean for SASC
3. Approval of Xerox lease
4. Approval of disaster recovery plan for SAS
5. Approval of installing two weight operated gates to SAS high school parking lot.
6. Approval of rental agreement for SASC building.
7. Approval of student enrollment policy for SASC.
8. Approval of sweep account agreement for SAS checking account.
9. Approval of updated financial practices policy for SAS and SASC.
10. Approval of updated Edgar policy for SAS and SASC.
11. Approval of network cabling for the SASC
Discussion
1. Financial status and budget
2. Internal audit report
3. STAR math and reading test results summary
4. Superintendent’s report
5. SAS charter renewal for 5 years
6. SASCCS pre-opening update
7. SAS comptroller visit
8. Schooltool database
9. Terra scholarship awards
10. Committee for organizational structure after merger
Roll Call: Adopted unanimously
IV. Discussion Items
1. Financial status and budget: The school received $200,000 grant for elevator for SAS high school building. Financial summary has been reviewed. Financial policy and procedures has been discussed. Edgar policy has been discussed.
2. Internal audit report: SAS March 2017 Internal Audit Report
· Payroll Testing:
o 30 Employee salaries, benefit deductions and contracts tested.
Exceptions were shared with the business office.
· Cash Disbursement Testing:
o 17 Cash Disbursements Tested
Exceptions were shared with the business office.
· Bank Reconciliations:
o Bank reconciliations are completed without any exceptions
· Financial Statements:
o Financial Statements prepared along with financial ratios and presented in the financial dashboard.
· Inventory Testing electronic items were checked to see if the items were recorded in the inventory ledger
3. STAR math and reading test results summary: School director provided academic data for 3rd-8th grades. Board members asked questions about the intervention program and moving students from lower levels to higher level. Currently, the major issue is the 6th grade math, and main reason for that is major part of that cohort entered SAS 2 years ago and it takes time to make them move levels.
4. SAS charter renewal for 5 years: SAS received its 5 year renewal by meeting all its goals except enrollment targets.
5. SASCCS pre-opening update: Superintendent provided information about pre-opening activities for SASCS.
6. SAS comptroller visit: Comptroller office will visit the school for reviewing operations since July 2015 until current time.
7. Schooltool database:
Extended discussion on the school database within the SAS & UAS admin team
Webinar: Wednesday June 15, at 10:00 and In person presentation: Friday June 24th, at 10:00
1. Less expensive than the existing system
2. NYS-based product and widely used in the state of New York
3. Reliable customer service
4. More features to address our needs:
a) Master and individual schedule
b) State data reporting
c) Custom Reporting
5. Suggested by the Onondaga BOCES and the NYS Principals
6. Schooltool covers the majority of NYS districts
7. It was ranked #1 for Software Development companies for 2010 in the Rochester by Business Journal!
8. Large teamwork with 180 employees
9. Schooltool gives District Administrators the ability to easily track and report on data in up-to-date formats required by their districts. Administrators can access accurate, timely data and share information district-wide.
a) Report and perform district-wide data analysis using dashboards
b) Easy-to-use advanced search
c) Easily track, monitor, and report on faculty and students
d) Access to a powerful NYS validation report
e) View students’ discipline and attendance history
f) Communicate with school and district personnel
g) Access critical information via mobile app
h) Create user-defined screens and assessments for unique district data
i) Online help for all users
10. Schooltool provides centralized tools and up-to-date information to easily produce and manage complex schedules for districts K-12. Counselors have access to scheduling features, current and historical information, and reporting capabilities necessary to easily manage and streamline the multitude of tasks required of them on a daily basis.
8. Terra scholarship awards: All scholarships opportunities given for UAS/SAS students were presented. The document has been shared with all teachers and parents. Terra will also provide discretionary incentive for ELA and Math teachers starting next year. Their policy will be shared with the school.
9. Committee for organizational structure after merger: The board charged a committee to discuss the organizational structure in the light of merger, future growth and achieving higher academic results. The committee will meet with several school administrators to receive feedback before bringing a recommendation the board.
V. Superintendent’s Report
Suspension Ratio’s (# and %) per building
● ES - 1 and 0.3%
● MS - 2 and 0.9%
● HS - 5 and 1.5%
Elementary School
1. During February, the elementary school honored Black History Month. Each classroom completed a research project about a model citizen. The event concluded with a whisper walk through the halls learning about honorable citizens who have made great contributions to our country!
2. On February 7th, student’s families, administrators, and teachers joined together to voice support for our school in Albany. Together, we attended Charter School Advocacy Day.
3. Students were honored at the Student of the Month ceremony. The character trait for February was Ambition.
4. In February, students attended an art field trip (Painting w/o a twist :)) for the first time. First grade students and teachers painted pictures of the solar system to correlate with their science unit!
Middle School
1. On Wednesday, February 15th, 2017, the Middle School held its 6th grade Merit Breakfast. Students who have exceeded positive 20 total score were invited to enjoy the meal as a thank you from administration and staff for their positive choices.
2. On Thursday, February 16th, 2017, the Middle School held its 5th grade Merit Breakfast. Students who have exceeded positive 20 total score were invited to enjoy the meal as a thank you from administration and staff for their positive choices.
3. On Friday, February 17th, 2017 the SAS Middle School held its Black History Month and January Student of the Month Assembly.
4. On Friday, February 17th, 2017, the SAS Middle School unveiled a special surprise courtesy of our amazing art teacher, Ms. Brett. Under her guidance, students utilized two-hundred and twenty four pieces of cardstock to construct a portrait of the iconic civil rights leader, Dr. Martin Luther King Jr.
5. On Wednesday, March 1st, 2017, Students of SAS Middle school participated in their monthly anti-bullying meeting.
6. On Friday, March 3rd, 2017, the SAS Middle School held its Annual Science Fair.
7. On Wednesday, March 8th, 2017, the SAS Middle School held its winter music concert and art exhibition.
High School
1. February 17th a wonderful Senior Luncheon took place.
2. February 17th many students were recognized with merit awards. Many students have earned field trips, dinner, and a chance at a raffle. Field trip in the planning is one to Destiny’s Mystery Room. We believe this will give students an opportunity to apply some teamwork skills and utilize some of the beneficial knowledge our teachers here at SAS have imparted to them.
3. February 17th we held our Academic Awards Assembly where Honor Roll, Dean’s List, Science Fair, Leadership, Citizenship, Most Improved, Perfect Attendance, and 4.0 Club award winners were recognized.
4. March 8th juniors and sophomores will be attending a College Fair at OCC where they will have the opportunity to obtain information on colleges from all over. In honor of this eventful and important day we will have a school wide Dress UP day. All students are asked to dress as if they were attending a job interview.
5. March 7th and March 8th the University of Tampa( 7th) and University of Advancing Technology(8th) will be visiting our school for all Juniors and any interested Seniors.
6. On March 10th SUNY ESF will be bringing a group of 20 educators from Kuwait to the High School to observe and discuss what makes our charter school special.
7. There are several upcoming Field trips: 3/17- Ms. Carlson taking her choir group to Albany for NYSMMA, 3/23- Dr. Ay will be taking her Renewable Energy class to ESF, 3/24 and 25 Ms. Reaves and Ms. Nelli will be taking a group of 25-30 girls to SU for Sister Empower Sister Event, 3/26 Dr. Ay will take science fair winners to the SRC Science Fair at OCC, and 3/29 Ms. McGinnis and Mr. Carver will be taking some of the Drama Club students to NYC to see a real Broadway show.
8. NYS ELA exam will be administered on 3/28- 3/30.
9. March 30th all sophomores will take the PSAT exam.
VI. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Motion to exit the executive session.
Roll Call: adopted unanimously
VIII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any topic.
IX. Motion to adjourn the meeting at 10.10pm.
Roll Call: adopted unanimously
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 4/11/2017
Place : UASCS High School
The regular meeting was called to order at 7.05 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 3/21/2017
Roll Call: adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of updated discretionary salary award (dashboard) for SAS teachers and deans for 2017-2018 school year
3. Approval of SAS middle school construction
4. Approval of SAS high school elevator construction using reserved budget
5. Approval of SAS updated budget
6. Approval of use of funds for SASCCS
Discussion
1. Financial status and budget
2. Internal audit report
3. STAR math and reading test results summary
4. ELA state test report
5. SASCCS preopening update
6. Committee for organizational structure after merger
7. Leadership and Networking program
Roll Call: adopted unanimously
IV. Discussion Items
1. Financial status and budget: We have reviewed the budget in comparison to updated budget. Line items, which showed change, have been reviewed. In addition, financial summary dashboard was reviewed. The school is in good shape financially and with the updated the budget, the school will end the year with more funds, which can be used as reserve funds in future years.
2. Internal audit report: Internal auditor report was shared; included payroll and cash disbursement testing results.
3. STAR math and reading test results summary: STAR and benchmark testing results has been summarized by the school director as shown below. Concerns by the board members have been raised regarding certain grade levels which are below state level.
4. ELA state test report: School directors report on ELA state testing attendance and related issues. Terra scholarships or students achieving level 3-4 may have an impact in increasing attendance (lowering opt-out) this year.
5. SASCCS preopening update: Student enrollment efforts:
· In person visits and brochure delivery to local ethnic-stores on Lodi, North Townsend, Butternut, and North Salina Streets
· In person visit and brochure delivery to case worker at Catholic Charities (CYO) on North Salina Street.
· In person visit and brochure delivery to the Volunteer and Donations Coordinator at the Center for New Americans Refugee Resettlement Program at InterFaith works.
· Emails (i.e. Hope Print, Northside Learning Center, Northside UP, and community members who advocated for refugees.
The building is getting ready for furniture purchases
Lottery was done today
SASC is following with state in terms state requirements for pre-opening planning.
6. Committee for organizational structure after merger: Committee has met with all school deans for 15-30 min to gather their input regarding current structure, current issues related to structure, dual leadership model. After meeting further, committee will provide its recommendation to the board in next meeting.
7. The school nominated the Dr. Damkaci, on behalf of SASCS, to participate in SU’s two-weeks leadership program at Maxwell school. It will provide networking opportunity for the schools with local and regional leaders. In addition, it will provide opportunity to develop civic involvement programs with SU.
V. Superintendent’s Report
1- Monthly Consolidated STAR Reading and Math State Performance Reports + its comparison to previous Months’ Consolidated reports and previous year’s School and State test results.
2- Quarterly Benchmark Math and Reading results, within a month of administration.
3- School’s following information from its database:
● ES - 1/.003Suspension Ratio’s (# and %) per building
● MS - 6/2.7%
● HS - 7/2%
4- Bulleted school activity report (no pictures for minutes, no newsletters) for each school building
Elementary School
1. During March, we held the spring scholastic book fair.
2. Our second grade teachers hosted an after school STEM club for students in grades k-2
3. Our first grade teachers held a painting club for students where each student painted two high interest paintings on canvas
4. On Thursday, March 9, SAS elementary hosted an after school math night for families. Approximately 80 students/families attended
5. On Thursday, March 23, teachers met with parents for parent teacher conferences
6. K-2 students have encouraged our 3rd and 4th grade students with “Operation Ego Boost” before the NYS ELA assessments
7. The green team has held a can and bottle drive for Earth Day. Approximately $800 was raised for student accounts. From that, our green team committee and 4-H club will plant a June Garden in our back yard. Students will be involved in every step of the planting.
Middle School
1. On Thursday, March 23rd, 2017, the SAS Middle School held P/T conferences in the afternoon.
2. On Sunday, March 26, 2017 SASCS students participated in 38th Central New York Science and Engineering Fair (CNYSEF) today and competed against more than 40 schools and 200 projects. SASCS students from grade 4-12, won 17 (seventeen) awards and scholarship. Based on their performance at CNYSEF, two students (Jamila Eatman (11th grade) and Taha Hayali (6th grade)) won grand prize.
3. On Friday, March 31st, 2017, the SAS Middle School held an award ceremony for the 3rd quarter marking period.
4. ELA exams went smoothly on the 28th-30th.
5. On Wednesday, April 5th 2017, The NED Show visited the Syracuse Academy of Science Middle School. This organization brings a positive message to all students through acrobatic yo-yo demonstrations.
High School
1. ELA exams went smoothly on the 28th-30th.
2. The 25 girls that attended “Sister Empower Sister” at SU was a great success. The girls that attended came back highly motivated women. They represented SAS well and received many compliments regarding their behavior and participation. They invited us to bring 40 girl’s next year.
3. Three of our teachers attended the Brian Mendler conference in Liverpool on March 16th and presented what they gained from the conference at our March 27th PD.
4. On March 26th Dr. Ay took a large group of students to the Science Fair at the SRC on the OCC campus. Again, SAS was represented proudly with many students receiving awards and scholarships. Several of these students will advance to the next level of competition.
5. The High School LAT Fair will take place in the gymnasium on April 13th from 12:30- 2:30.
6. There are 2 College Nights planned this month. The first is April 12th at 5:00 PM for Juniors and the second is April 26th at 5:00 PM for Freshman and Sophomores. Our goal is to get parents and students not only involved in the college process, but knowledgeable of the timeline of events that must be followed to ensure our students have prime opportunities to attend to colleges.
7. We are currently placing together a “calendar of preparation “for the Math State Exam with our 8th grade teachers, Ms. Dominik, Mr. Cetin, Dr. Kocak, and myself. The goal being to build confidence in the students sitting for the exam, as well as, focusing on enhancing skills that will prepare them to be as successful as they can be.
8. April 3rd- Ms. Nelli’s Juniors went to a private viewing of “Hidden Figures” at the Hollywood theater. It’s purpose was twofold: 1) See how being successful in math can open up career options 2) See how being successful in math can open career options for women.
9. We have a great deal of testing in our upcoming future and as a staff we are working at ways to help improve student performance, as well as, student participation (especially on the upcoming Math exam) We anticipate these efforts
VI. Executive Session
Motion by Murat Baysal, seconded by Chanel Turnquest to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Roll Call: adopted unanimously
VIII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any topic.
IX. Motion to adjourn the meeting at 9.00 pm.
Roll Call: adopted unanimously
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 5/9/2017
Place : SASCS High School
The regular meeting was called to order at 9.10 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 4/11/2017
Roll Call: Adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of contract renewals
3. Approval of academic calendar for SAS for 2017-2018 school year
4. Approval of academic calendar for SASC for 2017-2018 school year
5. Approval of updated organization structure
6. Approval of teacher salary scale for 2017-2018 school year
7. Approval of admin salary scale for 2017-2018 school year
8. Approval of additional $5,000 for the teachers of hard to find positions (math, ELA, science, and ENL) for SAS
9. Approval for additional $10,000 on top of their teacher salary for academic coaches
10. Approval of contractual agreement with the current services provider, Northland Communications, for telecommunication services for SAS and SASC
11. Approval of purchase of furniture, technology items, playground, cafeteria and kitchen equipment and supplies and technology infrastructure for SASC
Discussion
1. Financial status and budget
2. Internal audit report
3. Math state test report
4. Superintendent’s report
5. Lottery results and enrollment update
6. SASCCS preopening update
7. Edoctrina to replace DataDirector as an online benchmark tool
Roll Call: Adopted unanimously
IV. Discussion Items
1. Financial status and budget: Proposed budget and financial summaries were reviewed by comparison of proposed budget vs this year’s budget. Changes were highlighted for discussion. In addition, monthly financial summary has been reviewed.
2. Internal audit report: Internal Auditor provided following summary
SAS May 2017 Internal Audit Report
· Payroll Testing:
o 12 Employee salaries, benefit deductions and contracts tested.
Exceptions were shared with the business office.
· Cash Disbursement Testing:
o 110 Cash Disbursements Tested
Exceptions: PO requests missing, wrong account posting, service receipt approvals, were shared with the business office.
· Bank Reconciliations:
o Bank reconciliations are completed without any exceptions
· Financial Statements:
o Financial Statements prepared along with financial ratios and presented in the financial dashboard.
· Inventory Testing :
o 11 classrooms visited and 79 items selected
§ 2 Chromebooks were the only exceptions. One of them was in a cart it does not belong to and the other one was being looked into.
3. Math state test report: There are few opt-outs at the test, lower than previous years, however few very good students were opt-out due to parent choice.
4. Lottery results and enrollment update: The school has received large number of applications, and filled all its seats, and currently have a large waiting list, which continues to increase. The SASC school also has filled its seats as well.
5. SASCCS preopening update: Building preparations are underway. School is interviewing school leader currently. The decision should be made by June meeting. Teacher hirings are underway, our first choice will be our current co-teachers at SAS elementary school. The school made major school item purchasing today, and more may come in future meetings.
6. Edoctrina to replace DataDirector as an online benchmark tool: These software are used for formative testing to create benchmark tests throughout the year. This software provides tests online and provide quick feedback. DataDirector will stop providing continued service, therefore the school will buy EDoctrina.
V. Superintendent’s Report
Suspension Ratio’s (# and %) per building
● ES - 4 /1%
● MS - 4 1.8 %
● HS - 3/.009%
Elementary School
1. 4/7/17 The elementary students hosted a cultural cruise where students were able to travel across classrooms and grade levels learning about 15 countries and cultures in digital format.
2. 4/12/17 Several students performed in front of our parents, faculty, and staff in our 4th annual talent show. This year, it was an afterschool event hosted at the middle school.
3. 4/13/17 Elementary Atoms celebrated earth day by coloring posters and submitting them to the Valley poster contest. Congratulations to Jade Sistrunk for her winning submission
4. Throughout the month of April, elementary teachers hosted four clubs fors students: 4-H, art club, painting club, and book club.
Middle School
1. On Thursday, April 20th, 2017, the SAS Middle School held the 4th event in a series of Staff vs. Students competitions. Volleyball was the name of the game this time.
2. On Thursday, April 27th, 2017, Art teacher, Ms. Brett, held a workshop event with some students and parents to do Tie Dye Painting on a t-shirt.
3. On Friday, May 5th, 2017, Miss Bittel invited Mr. Valle (Mrs. Slate’s Father) to be a guest speaker to present to the SAS Middle School 5th grade social studies classes. He presented on Mexican culture with a focus on Cinco De Mayo.
4. On Friday, May 5th, 2017, the SAS Middle School held a student of the month ceremony.
High School
1. There were two college nights held by Mr. Oz. April 12th was for all upcoming Seniors and April 26th was for all Freshman and Sophomores. The goal was to get information out to parents and students about getting an early start in preparing for college, the necessary paperwork, scholarships available, and other ways to help fund their college education.
2. May 2-4 was the State Math Exam. All students in the eighth grade took the exam over the three day period.
3. We have several Field trips planned this month: 5/5 Senior trip to Hershey Park, 5/9 Juniors will visit LeMoyne College, 5/10 Sophomores will attend a Syracuse Chiefs game, 5/18 Mr. Asmus’ accelerated 8th graders will visit and plant trees at Leavenworth Park as part of the Cornell Extension “Save the Rain” Program, 5/23 Dr. Ay and Mr. Asmus will be taking students to ESF the Environmental Challenge Presentation, and 5/31 Juniors will visit Syracuse University.
4. The High School Dean’s Dinner is set for 5/18 at 6:00PM in the cafeteria with catering by our school cafeteria staff.
5. May 10th is the Senior Ball at Barbagallo's Banquet Hall.
6. May 1st and 5th Seniors and Juniors attended a Distracted Driving Seminar presented by Mike Kenny of Kenny and Kenny Law Firm. With Senior/ Junior Ball around the corner it was a good topic to address for all student to remind them to be safe on Prom night, as well as, all other times they are on the road.
7. May 26th we will have Field testing for Algebra 1 and 2 and Global History and Geography.
8. Our Faculty vs. Student Basketball Game will take place periods 7 and 8 on May 26th.
9. May 13th our Diversity Club will be hosting a Mother’s Day Brunch from 8:30-1:30. Students will share stories and cultural practices they have learned from their moms.
10. AP exams are scheduled for 5/3 AP Literature, 5/9 AP Calculus, 5/10 AP Language.
VI. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: Adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Motion to exit the executive session.
Roll Call: Adopted unanimously
VIII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any topic.
IX. Motion to adjourn the meeting at 10.22 pm.
Roll Call: Adopted unanimously
Syracuse Academy of Science Charter School and
Syracuse Academy of Science and Citizenship Charter School
Board of Trustees
Regular Meeting
Minutes
Date : 6/20/2017
Place : SASCS High School
The regular meeting was called to order at 7.05 pm. The board reserves the right to act on any and all agenda items.
Open Public Meeting Act Statement
This meeting has been publicized in accordance with the requirements of the
New York State Open Meetings Law (OML) and notification given to all appropriate parties. The notice of this meeting was posted on the school website.
II. Approval of Meeting Minutes
Motion to accept the following minutes of the Board of Trustees Meeting (Minutes forwarded to Trustees via e-mail.)
Regular Board Meeting of 5/9/2017
Roll Call: Adopted unanimously
III. Agenda
1. Approval of new hires
2. Approval of contract renewals
3. Approval of Extension of uniform supplier contract
4. Approval of updated procurement policy
5. Approval of purchasing a playground for SAS elementary school
6. Approval of purchasing smartboard for SASC elementary school
7. Approval of updated budget for SAS for 2016-17
8. Approval of budget for SAS for 2017-18
9. Approval of budget for SASC for 2017-18
10. Approval of purchasing new cameras for SAS elementary school
11. Approval of purchasing cameras for SASC
12. Approval of updated admin payscale for SAS and SASC
13. Approval of updated organizational structure for SAS and SASC
14. Approval of amendment of name of Syracuse Academy of Science Charter School to Science Academies of New York (SANY) Charter School and updating all corporate documents accordingly.
15. Approval of Telecommunication and Phone Service for SASC
16. Approval of Network Equipment Purchase for SASC
17. Approval of Extension of Foodservice Management Contract
18. Approval of Instructional and Office Supplies for SASC
19. Approval of network engineering services
20. Approval of 2017-18 board meeting dates
Discussion
1. Financial status and budget
2. Internal audit report
3. Superintendent’s report
4. SASCCS preopening update
5. SAS, SASC, and UAS merger approval and creation of Science Academies of New York (SANY)
6. SASC fence purchase
7. SAS elementary school rental agreement revision
Roll Call: Adopted unanimously
IV. Discussion Items
1. Financial status and budget: Budget was reviewed for next year. Financial summary was reviewed.
2. Internal audit report: Following internal audit report and corrective action plan was discussed.
3. SASCCS preopening update: K and 1st grade is full and 2nd grade is waiting for 12 students to return their documents. All teachers are hired except two, building will be ready by August 1st.
4. SAS, SASC, and UAS merger approval and creation of Science Academies of New York (SANY): All three schools will be under one corporation, all will have same key design elements, board will have one board meetings. The school will operate www.sany.org website as its main page for its educational corporation.
5. SASC Building Enhancements- Fence Project, Access Control System: School will put fencing around the school, which is less than $20,000. Access control is purchased from the company which provides services for all existing schools.
6. Dr. Damkaci provided information about the leadership program he attended at SU Maxwell School of Citizenship. He developed couple network connection within the region who will be invited to school. He also developed some connections within Maxwell school for special programs for our schools, as we are opening a citizenship focused school in Syracuse.
7. Terra Board approved following change for the Elementary school (4837 S. Salina) rental agreement if the school decides to undertake the ES addition project. Otherwise Terra is willing to complete the addition under current lease agreement but increase the rent due to increase in sqf at the same rate;
1-The annual rent will be frozen for 5 years at the 2017-18 rate at $334,044.59.
2-After 5 years, starting for year 2023-24 the rent will be calculated based on 2017-18 year with an increase according section 3.1.c.
3-In addition, the new addition will not be included in the rent calculations during this lease agreement.
Note that the calculations are based, if the annual increase is at 4%. If CPI is higher than 4% in any of these years, schools savings will be even higher.
This change will provide $211,242 savings (clause 1) to Syracuse Academy over five year period and additional $234,952 (clause 2) for locking the increase based on 17-18 rate until end of lease term (2025-26). These both savings totals around $446,194 over 8 years term. We assume this amount is higher than the actual cost of the addition. We would like to support your mission and goals.
These savings may also support your other capital projects within your all buildings which belong to Terra over next 5-8 years.
V. Superintendent’s Report
Monthly Consolidated STAR Reading and Math State Performance Reports + its comparison to previous Months’ Consolidated reports and previous year’s School and State test results.
Suspension Ratio’s (# and %) per building
ES – 4 / 1%
MS - 5 /2.29 %
HS - 9/2 %
Elementary School
The 4-H club planted a June Garden in our back yard of SASCS property. They are monitoring the plant growth each week.
Third and Fourth grade students stayed after school to partake in a book club. In the club, they read a chapter book, watched the movie and compared it to the book, and completed the club with a hands on project.
K-2 students enjoyed time after school with teachers to participate in a health and fitness club. They enjoyed various types of exercises, learning about healthy foods, and eating healthy snacks.
Students, faculty, and staff held an after school dance and coin drive to help find a cure for diabetes.
On May 12, the school hosted Muffins for moms. Mothers, grandmothers, and aunts attended and enjoyed gifts made by the students, a small production, and a light snack.
Middle School
On Friday, May 12th, 2017, the middle school hosted Muffins for moms. Mothers, grandmothers, and aunts attended.
On Monday, May 15th, 2017, the 7th grade students of the SAS Middle School took a trip to the WCNY building on Fayette Street in Syracuse. While there, they participated in an amazing program called Enterprise America.
On Tuesday, May 16th, 2017, the 6th grade students of the SAS Middle School took a trip to the WCNY building on Fayette Street in Syracuse. While there, they participated in an amazing program called Enterprise America.
On Wednesday, May 17th, 2017, the 5th grade students of the SAS Middle School took a trip to the WCNY building on Fayette Street in Syracuse. While there, they participated in an amazing program called Enterprise America.
On Thursday May 18th 2017, the Middle School held its Spring Concert & Art Show.
On Friday, May 19th, 2017, SAS Middle School held it's 2nd Annual International Fair. Students had been working for the past three months on three culturally relevant projects, ranging from researching traditional clothing to cooking an authentic dish.
On Wednesday, May 24th, 2017, SAS Middle School Annual Dean’s List Dinner was held for grades 5-7 at high school cafeteria.
On Thursday, June 1st, 2017, SAS Middle School had its monthly OLWEUS meeting during 2nd period.
On Friday, June 2nd, 2017, SAS Middle School held its monthly student of the month ceremony.
On Friday, June 2nd, 2017, SAS Middle School held last school dance of the year.
On Friday, June 2nd, 2017, 25 seventh grade students went to Gettysburg for a weekend trip.
On Friday, June 15, 2017, SAS Middle School held its final field trips of the year. Half of the school went to SeaBreeze in Rochester, the other half had a field day.
High School
Teacher Appreciation week was 5/8- 5/12. Teachers enjoyed daily goodies and a Friday lunch from Panera.
May 17th’s Cultural Fair was a huge success. Mr. Yaman, Ms. Bornot, Ms. Werner and Ms. Merrithew did a wonderful job organizing the event. There was an extensive selection of foods from all over the world. The performances by the Dance team and our own students was also outstanding.
May 18th the “ Motown” cast visited the High school and put on a short performance. Grades 7-12 were able to enjoy and participate in the singing and dancing.
May 19th many Juniors and Seniors enjoyed their evening at Barbagallo’s for Prom.
Field testing for Algebra I and II and Global was completed on May 26th.
Science State Exam will be given on 5/31 and 6/5 for all 8th graders.
Seniors were released on 6/1, with the exception of any Seniors that had coursework to complete and/ or exams to take.
June 3rd Mr. Zengin and Mr. Altindis will be taking the Robotics team to the MOST Rocket competition.
Many teachers have begun to hold review classes in preparation for upcoming Regent’s exams.
June 12th is the school wide Park Field trips. 8th grade is going to Onondaga Lake Park, 9th is going to Pratt’s Falls, 10th is going to Green Lakes, and our 11th graders will be doing a talent show at school and other activities.
June 22nd Mayor Miner will be speaking at the SAS Graduation Ceremony at the Civic Center.
VI. Executive Session
Motion to adjourn to Executive Session in accordance with the New York State Open Meeting Law §105, to discuss topics such as personnel matters, attorney-client privilege matters, pending litigation, negotiations and other such related matters.
Roll Call: adopted unanimously
Please Note: The matters discussed will be made public if and when the circumstances requiring confidentiality no longer exist; however, it is not presently known when such circumstances will exist.
VII. Reconvene Public Session
Motion to exit the executive session.
Roll Call: adopted unanimously
VIII. Public Comment on Any Agenda Item
Board President or designee opens the public comment session on any agenda item.
Each person is limited to speak for a period of one (1) minute and will be asked to give their full name, spell their last name and provide their address.
Board President or designee closes the public comment session on any agenda topic.
IX. Motion to adjourn the meeting at 9.26 pm.
Roll Call: Adopted unanimously