Mark Records Invisible
There is a way to hide bibliographic records from searches made by regular users BUT visible to librarians.
When editing a bibliographic record, you will see an option on the top left called “mark invisible”. If the box next to it is checked off, a regular user cannot see it, BUT, a librarian will be able to see it or find it. NOTE: The OPAC or catalog searches bibliographic records, NOT holding records.
When marking a record “invisible", the system adds a 994#a field and a “0” is placed as its value. This is what makes it “invisible”. If you want to mark a group of records “invisible”, you will have to search for them first in the bibliographic table and make a global change to add field 994#a with the value “0” (no quotes).
Ideas to keep track of your invisible records.
In "Groups", create an item group (you can call it "mark invisible"), and move the items there. In “members”, the titles are shown in a column and have hyperlinks to open and edit the bibliographic record. At this point, you can place a check on “mark invisible” and save each record.
If you need many records to be invisible, we recommend contacting Mandarin technical services to do this for you. We will need either a list of barcodes OR a way to search for them (title, ISBN, etc.). We will perform a "find and replace" procedure under "cataloging tools" to find those titles and globally add field 994#a = 0 to all those titles.
If you need to find your "invisible" records, from "find and replace", you can search for them as shown in the image below:
Tech note: In order use this feature, the database has to have the updated bibliographic.reg file