CAPABILITIES STATEMENT

Arcanary has demonstrated experience in dealing with a range of stakeholders in various projects.

For instance, we are deeply involved in the redeveoplmet of the Bronte Surf Life Saving Club, through which we have gained extensive experience in dealing with the PCG, the community, and presenting to council counselors, the mayor, and the Sydney Eastern panel. This involved engaging in community consultations, presenting design concepts to the various stakeholders, and addressing their concerns and feedback.

In addition, ARCanary has worked on the Honiara Bred Bank project in the Solomon Islands, which implicated collaborating with the bank's management team, the local community, and the government authorities. The firm ensured that the project design met the needs of the bank and aligned with the local context and culture.

Similarly, in the Vatia Beach Resort project in Fiji, ARCanary collaborated with the resort's management team, the local community, and the government authorities to deliver a design that meets the needs of the resort and aligns with the local context and culture.

Overall, the practice has demonstrated experience in engaging with various stakeholders, addressing their responses, and delivering designs that are faithful to the brief as well as the local environment and the people.

Resource management and capacity

ARCanary has a strong capacity to undertake and deliver projects of various sizes and  complexities. The firm's headquarters is based in Queens Park, Sydney, where project managers and lead architects work. The company also has a satellite sister company based in the EU that provides B2B services for the construction industry not only in Australia but also in the EU and the USA.

The combination of the multi-location setup enables ARCanary to provide exceptional turnaround timing and the ability to reallocate resources from a pool of 15+ members, most with architectural qualifications. This ensures that the firm can mobilize the required resources to meet project needs promptly and efficiently.

Arcanary has a demonstrated track record of successful project delivery, design excellence, and a commitment to sustainable design practices. The firm's expertise includes dealing with various stakeholders, including the PCG, the community, and government authorities. The company has also completed several projects in various sectors, including public works, residential, hospitality and retail, childcare, leisure, and health projects.

The firm has a registered landscape architect, which ensures smooth communication and internal coordination. Additionally, ARCanary is capable of providing BASIX in-house and using BIM systems that enable them to work on 4D (program), 5D (cost control), and 6D (sustainability). This ensures that the firm can deliver quality outcomes that meet project requirements, timelines, budgets, and sustainability goals.

Overall, the practice has the capacity and expertise to undertake and deliver quality outcomes for various projects.

Design excellence of the architectural firm.

Arcanary has a demonstrated record of design excellence in its various projects. The firm's design philosophy centers around creating innovative, sustainable, and contextually appropriate designs that meet clients' needs while aligning with the local environment and culture.

As an example, in the Bronte Surf Life Saving Club project, the team has applied its design philosophy to create a design that meets the Club's functional requirements while also enhancing the local environment. Also, we Integrated sustainable design features such as rainwater harvesting, solar power generation, and natural ventilation to reduce the Club's carbon footprint that we taken as fundamental aspects of the new building .

In the Honiara Bred Bank project, the design meets the bank's needs while also reflecting the local context and culture. The firm has used locally sourced materials, incorporated traditional design elements, and created a building that blends seamlessly with the surrounding environment.

Similarly, in the Vatia Beach Resort project, a new resort that meets the client's needs ws designed while also enhancing the natural environment. The firm has incorporated sustainable design features such as solar power generation, rainwater harvesting, and natural ventilation to reduce the resort's carbon footprint.

Overall, Arcanary's design excellence is evident in its ability to create designs that meet clients' needs while also aligning with the environment and its inhabitants. The firm's expertise in sustainable design, use of locally sourced materials, and integration of traditional design elements ensures that its designs are contextually appropriate and environmentally responsible.

Experience in, and commitment to, sustainable design practices.

ARCanary has a strong commitment to sustainable design practices and has a demonstrated record of sustainable design experience. We integrate sustainable design principles into all its projects and has the expertise to provide BASIX (Building Sustainability Index) assessments in-house.

The practice’s approach to sustainable design is holistic, considering the environmental, social, and economic impacts of its designs. We utilize various strategies and technologies to achieve sustainable design outcomes, including rainwater harvesting, solar power generation, natural ventilation, and thermal performance optimization.

As mentioned earlier, in the Bronte Surf Life Saving Club project, ARCanary has incorporated sustainable design features such as rainwater harvesting, solar power generation, and natural ventilation to reduce the club's carbon footprint. The design approach ensures that the building is energy-efficient, reduces greenhouse gas emissions, and minimizes the Club's impact on the environment.

In addition, a registered Landscape Architect is part of the team, enabling it to incorporate sustainable landscape design principles into its projects. This capability facilitates smooth communication and coordination between the architecture and landscape design elements, resulting in more integrated and environmental designs.

Our proposed project delivery methodology is based on what we refer as the Arcanary project frame works. Which consist of the definition of Roles, Terms, Realms of work, Project Taxonomy

Roles

• Lead - Consultant: The lead consultant is responsible for overseeing the project and coordinating the work of various consultants and stakeholders, defining the project scope, vision, and staging. They hire sub-consultants and ensure that the project is completed within the agreed-upon timeline and budget.

• Sub-Consultants: Sub-consultants work under the lead consultant and provide expert opinion on specific areas of the project, such as engineering, environmental impact assessment, or project management.

• Consultants: Consultants work directly with the principal and provide expert opinion on a specific area of the project, such as architecture, structural engineering, or mechanical engineering.

• Contractors: Contractors are responsible for delivering site works and carrying out the construction work on a project. They work directly under the principal and are responsible for ensuring that the work is completed according to the project specifications and within the agreed-upon timeline and budget.

• Main-Contractor: The main contractor is responsible for executing the work as per the design and hiring sub-contractors to carry out specific areas of the project, such as plumbing, electrical, or carpentry works.

• Sub-Contractors: Sub-contractors work under the main contractor and deliver specific areas of the works, such as installing HVAC systems, laying pipes, or installing windows. They are responsible for ensuring that their work meets the project specifications and quality standards.

• Authorities: provide approval and requirements for a proposed design. Engaged and paid by the principal but managed by the lead consultant

Realms

Administration: Logistic works to support the production

• Project admin: management of the relation between the client or principal and the arcanary

• Project Management: the management of timing and cost, including the consultancy cost from consultnats

Production:

• Coordination: Include the management of compliance, requirements and inputs from sub-consultants, lead by the lead consultants, definistion of SOT (Source of truth), Clash detection

• Design: Iterative process of refining the design, incorporating the information provided in the other realms.

Terms

Terms define the amount of information expected and the general objective of the phase.

A - ANALYSIS: The main objective of this phase is to gather information and conduct feasibility studies to help determine the viability of the project. This includes conducting surveys, investigating the site, and developing a client brief.

B - DESIGN: In this phase, the design team works closely with planning consultants and specialists to develop a design that meets the client's vision while also complying with planning regulations, construction codes, and the client's budget.

C - COORDINATION: The objective of this phase is to develop the project design in coordination with the input of consultants, so that the design can be accurately priced and constructed. This involves collaboration and communication between the design team, consultants, and contractors.

D - CONSTRUCTION: This phase focuses on the execution of the project, with the main contractor and sub-contractors responsible for carrying out the construction work according to the design and project specifications. The lead consultant works closely with the contractor to resolve any issues that arise on site.

E - USAGE: The final phase of the project focuses on the ongoing maintenance, improvements, and marketing of the completed project. This phase involves ensuring that the building or facility is operating as intended and making any necessary upgrades or changes to improve its functionality or appeal.

Taxonomy

The Taxonomy component of the Arcanary project framework includes Standards, Admin, Documentation, Events, Notes, Spaces, Systems, Products, Typicals, and Warnings. Standards serve as a reference for all conventions and standards used by Arcanary. 

ARCANARY STANDARDS - Specific company standard used to create a cohesive and consistent language and expected delivery.

ADMIN - Project data and details.

DOCUMENTATION - All reports, drawings, and schedules issued and used as a source of truth for the development of the project.

EVENTS - Milestones, diary of the project, register of inspections, and meetings.

NOTES - Annotations to be included in the documentation that are either requirements from a consultant or authority or a scope proposal.

SPACES - Spatial distribution, levels, rooms, areas, and zones.

SYSTEMS - Assembly of building elements such as wall systems, openings, etc.

PRODUCTS - Assembly of elements off-the-shelf to be included in the project or to form part of a system (fixtures, materials, glues, etc.).

TYPICALS - Refer to typical details and define design rules for spatial distribution, construction solutions.

WARNINGS - For any notification and warning that needs to be made public or shared between the different stakeholders.

Project Information Framework

• Account: The entity that owns the project

• Project: Containing a specific site, code, number, title, description and classification

• Missions: Sub-projects classified in the following categories

  • Events: Inspection and meetings

  • Packages: Group of documents from different stakeholders to support a specific target, such as tender package, DA package, or CC package

  • DocDev: Stands for document development and is used to iterate documentation. Members can track time and notes on a daily basis, so there is a register of all changes

  • RF: Coming from "Request For," this mission is dedicated to the management of consultants like RFQ (Request for Quotation) or RFI (Request for Information)

• Activities: These are data entries from different internal members to track time and specified work done, issues, and instructions to other members.

• Assets: Information unprocessed and stored in stakeholder's folders

• Documentation: Curated information issued specifically for a package.

Principal

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Consultants

Our methodology for managing consultants is centered around three key principles: Clarity, Precedence, and Iterations.

Clarity is achieved through our project portal, which provides our clients with access to all project documentation, events, and milestones in real-time. By having a single source of truth, we minimize the risk of duplication, double handling, and mistakes. Our aim is to provide our clients with full control over their project while minimizing their workload.

Precedence is achieved by our 24/7 availability to clients, consultants, and trades. As we focus solely on drafting and modeling tasks in our production offices, we are able to stay on top of project progress and keep momentum happening. By removing ourselves from the Critical Path, we are able to keep our presence felt and ensure that the project stays on track.

Iterations are achieved through our artisan approach to projects. We treat each project as a unique, precious piece of craft that requires continuous improvement. We achieve this by establishing production offices in multiple locations, allowing us to access top-skilled architects and engineers. We also conduct in-house meetings on a weekly basis in our atelier on Bronte Rd. These meetings, combined with our real-time information management system, enable us to iterate on the project in real-time and make adjustments as necessary.

Overall, our consultant management methodology is designed to provide our clients with control, presence, and continuous improvement.

At our company, we believe that communication is key to the success of any project. That's why we hold weekly in-house meetings at our atelier located on Bronte Rd in Queens Park. These meetings allow our team members to discuss the progress of the project, address any issues or concerns, and make sure everyone is on the same page.

In addition to these meetings, we also utilize an Information Management System as our background support. This system is constantly updated in real-time to ensure that all stakeholders have access to the most up-to-date information on the project. This allows for seamless communication between team members, clients, and any other stakeholders involved in the project.

We believe that this combination of in-house meetings and our Information Management System provides a solid foundation for successful project management. It ensures that everyone is aware of the project's progress and any potential issues, which allows us to quickly address and resolve them. This ultimately leads to a more efficient and effective project management process, resulting in a successful project outcome.

Contractors

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Arcanary's Information Management System is designed to ensure quality control and maintain a single source of truth throughout the project. It consists of four different portals/tools that serve different purposes.

The Admin Portal is dedicated to the relationship with the principal or client, and includes all financial information such as quotes, invoices, and variations. It also displays their statuses and any comments.

The Production Portal is exclusively available to Arcanary members and contains information about all projects across the organization, including stakeholders, assets, and status tracking. It's used internally to track progress, register incoming assets and outgoing documentation, and report issues.

The General Project Portal is a generic portal for a specific project and includes valuable information to be shared with all stakeholders, such as contacts, assets, SOT documentation, public Gantt/calendar, issue tracker, project calendar, and a live 3D model. The project portal includes a list of missions with links to the Mission Portal.

The Mission Portal is a stakeholder portal that can be accessed only by invited consultants. It's used for project management and includes all information related to a specific package, including folder/subset items code, description, author, status, comments, and a direct link to the specific folder.

Finally, the Arcanary Academy is a knowledge base portal that serves as a repository of SOPs, best practices, samples, and production assets such as templates. It's accessible to all members of Arcanary and covers all realms, including admin, management, coordination, and design.