Office Management-External Review

Monitoring Form

SCHENECTADY CITY SCHOOLS – CTE APPROVAL PROCESS

EXTERNAL REVIEW TEAM MONITORING REPORT

Program: Office Management Program Date: 05/05/2016

his is a new monitoring form thatwe are trying out from the NYSCTE-Technical Assistance Center. If you have participated in our external reviews before, please note that there are changes. Please review these materials prepared for SED Approval and indicate your findings in the appropriate column, with an explanation for any revisions or required actions.

The Curriculum

• Is aligned to CDOS standards, 21st Century Skills and NYS Standards Common Core Standards
• Has been developed by CTE and reviewed by core academic teachers
• Prepares students for a technical assessment and for postsecondary education, employment, training, and/or military service
• Is directly related to available work-based learning experiences

Administration Status

1. External Review Team

Does the membership of the External Review Team include local, state or regional experts as well as additional representation appropriate to its purpose?

This can best be answered by looking at our membership

2. Will there be a transmittal of recommendations to the BOE?

This is the whole purpose of this meeting

3. Is there documented evidence that the agency has sufficient capacity to collect and report student and programmatic data?

We use eSchool Plus as our scheduling, reporting, and data collection software, and PDExpressfor keeping track of our Professional Development. We also use Cleartrack for Special Education students, and Performance Plus for testing data and exam creation.

4. Is there a Professional Development Plan in place to enable instructors to gain/maintain teaching certification as well as current technical/industry certification?

By contract, each teacher must complete 25 hours each year of Professional development. To date, I have always completed much more.

5. Program Outreach

There is documented, sufficient evidence that this agency has provided all students, including those who are members of special populations (i.e., students who are educationally and/or economically disadvantaged; students who are limited English proficient; students with disabilities; students who participate in programs designed to eliminate gender bias; and students in correctional institutions) and parents of all students, at least one year before the students enter or are of an appropriate age for the grade level in which career education programs are first generally available in the State, but in no event later than the beginning of the ninth grade, with information concerning:

A. The opportunities available in career and technical education

Each year we recuit to the various middle schools, including busing in students to spend the day working in our programs. Examples of these are in the binder.

B. The requirements for eligibility for enrollment in such CTE Programs

Our enrollment requirements are clearly posted in our course catalog.

C. Specific courses that are available

Our course selection is clearly posted online in the course catalog.

D. Employment opportunities

Within the Junior/Senior class all students are notified of job vacancies from various employers including Time Warner.

E. Placement.

To date, we have not had much success with this one. It is one of our new objectives and is something we hope to do more for in the future.

6. Is there documented evidence that this agency promotes and provides that “No student shall, on the basis of gender, race, color or national origin, disability or age, be excluded from participation in, be denied the benefits of, or otherwise be subject to unlawful discrimination under any career and technical education program or activity?”

Of course. This can be shown by our web site information.

CTE Program Status

Some of the documentation gathered for original certification remains current such as the teacher certification. Other documentation has been changed, totally or in part, or adapted to reflect the program’s current status.

This would only apply if we were re-certifying. All the information is new, and current. I am including where to find some of these because even though as I interpret the form they are not needed, they still apply.

The materials before you for review are those that have changed from this program’s original certification. Please give us your evaluation, rating each statement using the following assessment scale: