Home team normally sets up field - but if you are visitor and get there first PLEASE SET IT UP.
When batting, all kids should be wearing helmet with bats on the ground (only player to have a bat in hand is the batter), sitting in their batting order.
One coach pitching will kneel, crouch or sit on a bucket and throw the ball in a dart like fashion to the batter. One parent/coach should be at first base encouraging kids to run and reminding them where to run. One parent/coach should be at third base encouraging kids to run and reminding them where to run. One parent/coach should be watching the kids on the bench and sending up the next player.
When on defence, all kids should be playing (6 in outfield, 6 in infield) with only the pitcher wearing a helmet.
One coach on the infield making sure players are paying attention and reminding them where to throw the ball. One coach in the outfield making sure players paying attention and reminding them where to throw the ball.
End of game, players cheer for other team ("3 cheers for Team 1, HIP HIP HOORAY!") and go get snacks.