Competition Organization

COMPETITION ORGANIZATION

Every effort should be made by the SGIS Sports Competition Organiser to ensure that the facilities and equipment meet the appropriate requirements. A competition organization area should be clearly marked at a location convenient to all participating teams. The information table should be manned by an adult or competent student throughout the competition. 

All SGIS Sports competitions must have comprehensive written guidelines for competition organization. SGIS Sports differing by either age category or gender should have similarly structured organizational rules and formats (i.e. Basketball, Football, Volleyball, Tennis), based on the handbook section for that specific sport. Any exceptions to the rules and formats in that sports handbook section must be proposed and approved by the SGIS Sports Chair and clearly communicated to the SGIS sports contact person at each participating school. 

 In the case of contact sports or activities where there is a heightened potential risk of serious injury, SGIS advises its member schools to establish clear protocols and procedures that outline what measures it is taking to minimise risk. These protocols and procedures should reflect best practice as defined by the international governing bodies of these sports and should be made clear to participating schools in advance of the event. 

The Competition Organiser is responsible for the draw, scheduling and format, according to the SGIS rules and formats listed under each sport. Competitions are open to the Full Members as listed under "Membership" in the Articles of Association. It is the responsibility of the Competition Organiser to complete the field if there are additional openings available for a competition. 

Seeding Procedure: The competition director is responsible for the scheduling and competition format considering the previous year’s results, and based on the following example: 

Pool A: 1st, 4th, 5th, 8th, 9th

Pool B: 2nd, 3rd, 6th, 7th, 10th 

Geographical Spreading: The Competition Organiser should consider switching teams between pools in order to help balance the ‘geographical’ nature of the schools in each pool.

Athletic Directors have to ensure that they have complete teams with a minimum of a couple of extra players. Teams borrowing players automatically become guest teams and cannot qualify for play-offs. They take the last place in pool play as well as in the final standings. 

Competition Organiser should not change the schedule unless all teams involved have been consulted and agree to the new schedule. 

All efforts should be made to have weekend competitions scheduled to end by 15:00/15.30 on a Sunday. The addition of two-day competitions for some events has been done to keep this rule in effect. 

Where logical, all Coaches are expected to be at the Coaches Meeting. If there is no Coach in attendance, then the coach may not complain about any issues that were discussed in the Coaches meeting prior to the start of the competition. If there are less than 90% of Coaches present, then the organiser may delay the start of the competition until there are enough Coaches to hold a Coaches meeting. 

Determining how a team progresses in a competition must be clearly defined in writing prior to the commencement of the competition. 

Tie Break format must also be transparent. 

If there needs to be a back-to-back game, or a possibility that a team might be inconvenienced, it should be the host school where possible. 

For all competitions involving an initial round of pool play, the top two teams from each pool should advance to the finals. 

The organising school must provide a professional first aid person for every competition. The cost of this, if there is one, should be factored into the competition fees for the competing schools. 

Teams travelling from distance on the morning of the competition should be given priority for a later start. Indication of this should be made on the registration form.