Pre-Competition

PRE-COMPETITION 

Hosting schools should send invitations and information about SGIS Sports competitions, including accommodation instructions, to all SGIS member schools at least six school weeks prior to the competition date. Schools must send participation responses within two school weeks of receiving the information. The host school must clearly indicate the confirmation deadline. 

Invitational competitions should be indicated in the calendar, selective invitations sent out to member schools. Athletic Directors can contact the Competition Organiser to find out the possibility of participating if interested.

Approximate cost for the competition should be included in the invitation/competition registration. If for some reason the cost changes during the weeks leading up to the competition itself, then the Competition Organiser must inform the teams participating prior to the competition. It is possible that if the costs are much higher than the approximate cost, the host school may have to cover the difference. 

Team Roster: 

Coaches submit the SGIS Team Roster with DOB and players’ numbers to their Athletic Director prior to the competition. The Athletic Director checks and submits the roster to the Competition Organiser at least 3 days before the competition. The SGIS Team Roster must be available to view for all teams on the competition day. Changes must be submitted on the day of the competition. If the Competition Organiser does not receive the team roster, s/he will remind the Athletic Director. The team may be banned from the competition if the Athletic Director fails to submit the team roster. Teams that include ineligible players on their team roster or falsify information forfeit their place and award in the competition. 

The Competition Organiser will send a written confirmation to all participating teams within three days of the inscription deadline. All schools that are already attending should respond to this e-mail to confirm attendance. 

At least two weeks prior to the competition a competition schedule, arrival and departure times should be sent to all participating schools.

All correspondence concerning Competitions must be sent to the officially designated SGIS sports contact at the school (see mailing list on SGIS sports web pages), not the Coaches attending the event. 

As a matter of courtesy all SGIS Sports correspondence should be answered. 

Accepting the invitation to a competition is the acceptance of both financial and participation obligations. The Competition Organiser has the right to charge any withdrawing teams up to the full competition fee to any team that withdraws up to two weeks prior to a competition. 

This same person is responsible to the SGIS Sports Committee, for that competition 

Payment of competition fees by participating teams is due after the conclusion of the event. An approximate cost must be given to all participating schools prior to the competition. (see number 2 above). An itemised invoice of incurred costs should be provided with billing. Please include a detailed invoice and banking details with all billing. This should be within 3-5 working weeks after the competition. 

The financial obligation of teams will include cost of awards, professional first-aid personnel, rental of facilities, expenses of referees, extra cleaning. Any additional costs for food provided to athletes or Coaches (outside expected hospitality) and special transportation needs must be discussed with the teams involved prior to the competition.