Effective Date: 2023-10-14
SASP Report Type - Reporting Officer - Date
Report Number: [Unique Report Number]
Importance: Assigning a unique report number helps in record-keeping, tracking, and referencing specific incidents.
Example: "Report Number: MDT-2023-001."
Report Date: [Date]
Importance: Records the date of the report's creation, ensuring accuracy and a chronological record.
Example: "Report Date: October 15, 2023."
Reporting Officer: [Your Name]
Importance: Identifies the officer responsible for the report, promoting accountability and traceability.
Example: "Reporting Officer: Officer John Smith."
Incident Details
Importance: Provides an overview of the incident type and crucial details for context.
Example: "Incident Type: Traffic Stop."
Incident Type: [Traffic Stop / Arrest / Warrant]
Importance: Specifies the nature of the incident, categorizing events for clarity.
Example: "Incident Type: Arrest."
Date and Time of Incident: [Date and Time]
Importance: Records the exact date and time of the incident, aiding in chronological organization.
Example: "Date and Time of Incident: October 15, 2023, 14:30."
Location: [Location of Incident]
Importance: Indicates where the incident occurred, ensuring a specific reference point.
Example: "Location: Elm Street, Central District."
Summary of Incident:
Importance: Provides a detailed account of the incident, including context, actions taken, and resolution.
Example: "Summary of Incident: A traffic stop was initiated for a vehicle exceeding the speed limit on Elm Street. Upon approaching the driver, a strong odor of alcohol was detected..."
Supporting Evidence and Information
Importance: Indicates that the following sections contain crucial evidentiary and informational elements.
Example: "Supporting Evidence and Information."
Photographs: [Attach any relevant photographs as evidence]
Importance: Encourages officers to include photographic evidence, enhancing the report's credibility.
Example: "Photographs: Attached photos of the accident scene."
Identification Documents (ID's): [List any identification documents collected]
Importance: Prompts the inclusion of identification document details for clarity and reference.
Example: "Identification Documents (ID's): Driver's License - John Doe."
Vehicle Information: [Specify vehicle details, license plate, make, model, color]
Importance: Captures essential vehicle information, valuable for tracking and investigations.
Example: "Vehicle Information: License Plate - ABC123, Make - Ford, Model - Mustang, Color - Red."
Gloveboxes and Trunks: [Document findings within vehicle compartments]
Importance: Reminds officers to document any discoveries within vehicle compartments, which may be of evidentiary value.
Example: "Gloveboxes and Trunks: Opened glovebox revealed a registration document."
Suspects: [Describe suspects involved, including names, physical descriptions, and identification]
Importance: Encourages officers to provide comprehensive suspect descriptions for future reference.
Example: "Suspects: John Doe - male, age 30, wearing a black jacket."
Pockets: [List contents of suspect pockets or personal belongings]
Importance: Prompts officers to document items found in suspect pockets, which may hold evidentiary value.
Example: "Pockets: Wallet containing ID, cash, and keys."
Bullet Casings: [Include details about bullet casings found at the scene]
Importance: Ensures that information about bullet casings is recorded for forensic analysis.
Example: "Bullet Casings: Recovered three 9mm bullet casings."
Fingerprints: [Note any fingerprint evidence collected]
Importance: Encourages the inclusion of fingerprint evidence, crucial for identification and investigations.
Example: "Fingerprints: Collected fingerprints from the vehicle's door handle."
Dropped or Discarded Items: [Inventory and describe any found or discarded items]
Importance: Encourages documentation of any items found or discarded during the incident.
Example: "Dropped or Discarded Items: Found a discarded backpack containing various personal items."
Conclusion
Importance: Provides a summary or resolution of the incident, allowing for a clear and concise closing statement.
Example: "Conclusion: Suspect was arrested and transported to the police station."
Report Status: [Specify if the report is ongoing, completed, or under review]
Importance: Indicates the current status of the report, allowing for efficient tracking and follow-up.
Example: "Report Status: Completed."