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Jan. 10, 2024
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Jerry Lewis, Matt Silas, Brandon Brewer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
MINUTES:
The minutes from the previous meeting held on Dec. 13, 2023, were approved as presented by Secretary Diann Jenkins. (Skaug/Woodruff)
FINANCIAL REPORT:
The financial report was approved as presented by Treasurer Shirley Park. (Franklin/Perrin)
PROGRAMS:
Roy Ockert reported Richard Wang has program duty for January.
MEMBERSHIP:
It was noted the club has 45 members for the first time in quite a while.
It was also noted we are a 501(c)4 for selling tickets. Businesses can use price of tickets as a legitimate business expense.
The next board meeting will be held on Feb. 14.
Feb. 14, 2024
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Matt Silas, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Jerry Lewis, Brandon Brewer.
MINUTES:
The minutes from the previous meeting held on Feb. 14, 2024, were approved as presented by Secretary Diann Jenkins. (Franklin/Skaug)
FINANCIAL REPORT:
The financial report was approved as presented by Treasurer Shirley Park. (Perrin/Bartee)
Roy Ockert reported the Mid-Year Educational Conference is March 22-24 at the Wyndham Hotel in North Little Rock and the MO-ARK District Meeting will be held Aug. 15-18 in St. Louis, MO. He also reported the MO-ARK District Meeting in August 2025 will be in Jonesboro.
Roy Ockert reported our club should be eligible for Distinguished Club Status and that needs to be applied for before November 2024.
Traci Perrin reported regarding Cane’s K-Kids. They need laundry baskets for a project they are working on. The board voted to donate $200 to the K-Kids Project to be taken from our budgeted discretionary line item 4311.
The board accepted the resignation of Taura McDaniel. (Perrin/Jenkins)
The next board meeting will be held on March 13.
March 13, 2024
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Warren Skaug, Diann Jenkins, Roy Ockert, Jerry Lewis, Matt Silas, Brandon Brewer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Shirley Park.
MINUTES:
The minutes from the previous board meeting held on Feb. 14, 2024, were approved as presented by Secretary Diann Jenkins. (Perrin/Woodruff)
FINANCIAL REPORT
The financial report was approved with the correction of line item 3060 – Backpack Program total was incorrect due to error.
PANCAKE DAY
Roy Ockert reported the total of Pancake Day ticket sales by members is approximately $11,293 at this time. He reported 12 members have not turned in any money.
PROGRAMS
Roy Ockert reported John Beineke has program duty for May. He reported the club will have its annual meeting for election of officers on May 15. Nominations will begin May 1. Roy also reported we need a membership chair and public relations chair to apply for Distinguished Club status.
OTHER BUSINESS
Roy Ockert reported we have three members attending the Mo-Ark Mid-Year Education retreat.
Matt Silas reported that Sid Banks has requested some additional money for scholarships in case a deserving student is found in addition to the three $3,000 scholarships already in the budget. The board voted to allocate an additional $1,500 at the discretion of the Scholarship Committee. (Ockert/Bartee)
The next board meeting will be held on April 10.
April 19, 2024
ATTENDANCE
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin (all board members present).
MINUTES
The minutes from the previous meeting held on March 15, 2023 were approved as presented by Secretary Diann Jenkins (Sitton/Woodruff)
FINANCIAL REPORT
The financial report and endowment report was approved as presented by Treasurer Shirley Park. (Sitton/Franklin)
COMMITTEE REPORTS
Scholarship Committee — Matt Silas reported in the place of chairman Sid Banks in his absence that the committee had interviewed and chosen students and both Valley View High School and Jonesboro High School. Matt reported the committee would be doing the interviews and selection at Nettleton High School on April 20. It was noted that the presentation will be at the meeting on May 10.
Programs Committee — Ron Sitton had nothing new to report regarding programs but reported he attended the ROTC presentation at Arkansas State University for the club.
NEW BUSINESS
We received a letter from Jan Magee, the Arkansas coordinator of Ryan’s Cases for Smiles. She thanked us for giving her the opportunity to share the story behind Ryan’s Cases for Smiles. She expressed a need for funds in order to continue their work taking colorful pillowcases to children in hospitals. The board agreed to donate $150 from line item 4015 in the budget. (Ockert/Sitton)
Roy reported it is time to elect delegates to Kiwanis International Convention in Minneapolis, Minn. He said the deadline is May 15. Since no one on the board was willing or able to go to the convention, it will be opened up to the club.
Roy announced he was trying to get an interclub meeting to Batesville together for their 95th anniversary meeting. He said it was on Friday, April 21.
The board decided to use some of our scholarship money from the endowment fund since that is what ASU is requesting. We will be giving each student a certificate on the day of presentation and $1,500 in the fall and $1,500in the Spring. (Ockert/Park)
It was noted that our member, Andrew Nadzam, has recently been blessed with a baby boy. The board voted to buy a $50 gift certificate for Andrew, Jessica and Baby Andy. (Jenkins/Perrin). The money will come from line item 4530 in the budget.
Roy Ockert reported that Mayor Harold Copenhaver will be our speaker on May 3.
The next board meeting will tentatively be held on My 17.
May 15, 2024
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Jerry Lewis, Matt Silas, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Brandon Brewer and Roy Ockert.
MINUTES:
The minutes from the April board meeting were accepted as presented by Secretary Diann Jenkins. (Park/Lewis)
FINANCIAL REPORT:
The financial report was accepted as presented by Treasurer Shirley Park. (Franklin/Perrin)
NEW BUSINESS:
The board elected Neale and Elaine Bartee as delegates to the Kiwanis international Convention. (Perrin/Jenkins)
The board accepted the resignation of member Hannah Powell. (Perrin/Woodruff)
COMMITTEE REPORT:
Traci Perrin, chair of a special Project Committee, reported the committee is working on a Bicycle Safety Project. The committee is seeking to partner with K-Kids, the Jonesboro School District, Craighead County Sheriff’s Department, Arkansas Children’s Hospital, the Drug Abuse Resistance Education (DARE) program and school resource officers. Neale Bartee reported that the committee is also working on getting more bike paths in Jonesboro.
It was noted that Rennell Woods has suddenly passed away, and the board agreed to table any contributions to see what might be appropriate.
The next board meeting will be held on June 12.
June 12, 2024
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Roy Ockert, Shirley Park, Matt Silas, Billy Woodruff, Traci Perrin, Brandon Brewer and Jimmy Franklin.
ABSENT BOARD MEMBERS: Neale Bartee, Diann Jenkins, and Jerry Lewis.
MINUTES:
The minutes from the May board meeting were accepted as presented. (Perrin/Park)
FINANCIAL REPORT:
The financial report was accepted as presented by Treasurer Shirley Park except that under General & Administrative Expense, the expense amount shown on line item 6022 (Convention District) should be moved to line item 6022 (Convention-Midwinter). (Ockert/Franklin)
NEW BUSINESS:
The board approved the application for membership of Drew Roberson, an associate attorney with the law firm of Womack Phelps Puryear Mayfield & McNeil.
Roy Ockert discussed with the board the qualifications for obtaining Distinguished Club status in the district. The club has already met several of the criteria. One of the qualifications the club has not met is having both a Public Relations Chair and a Membership Chair. Roy offered to take one of those roles. Any member interested in chairing either one of these is asked to contact President Gregg.
Roy also conveyed to the board that the district has a need for a Kiwanis Children’s Fund “champion” for our region. This would be a person who would contact the other clubs and ask them to donate to the Kiwanis Children’s Fund. Any member who would like to volunteer for this position may contact Roy for more information.
Roy reported that Kiwanis International is giving some new emphasis on an international award called the Ruby K award. This is an award given to members who have recruited at least five members. Roy pointed out that Matt Silas has recruited at least six and he has recruited at least seven. He said the club needs to recognize members for recruiting He will request that Secretary Diann submit an application for these awards. The recipient of these awards will be recognized at the District Convention in St. Louis.
Treasurer Shirley Park brought to the board’s attention the delinquent accounts of several members. Different board members volunteered to make contact with those members about their current status.
COMMITTEE REPORT:
Roy Ockert reported that the Bartees have a good start for scheduling programs for July.
The next board meeting will be held on July 10, 2024.
July 17, 2024
ATTENDANCE
Gregg McElhannon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Jerry Lewis, Matt Silas, Billy Woodruff, Jimmy Franklin.
ABSENT BOARD MEMBERS: Warren Skaug, Brandon Brewer, Traci Perrin.
MINUTES
The minutes from the previous board meeting held on June 12, 2024, were approved as presented by Secretary, Diann Jenkins (Silas/Woodruff)
FINANCIAL REPORT:
The financial report was approved as presented by Treasurer Shirley Park (Franklin, Lewis)
Shirley also reported that one of the delinquent members has paid.
OLD BUSINESS
Golden Corral meal price increase: Roy Ockert suggested we negotiate with Golden Corral. President Gregg McElhanon volunteered to speak to management.
Roy Ockert also noted we also have an international dues increase to consider.
Distinguished Club Requirements: Roy Ockert reported if we appoint a Membership Chair and a Public Relations Chair, we will satisfy one of the requirements we are lacking. Secretary Diann Jenkins volunteered to take the Public Relations Chair, and Roy volunteered to take the Membership Chair. Diann reported she has been checking other requirements and said we should have enough requirements satisfied now.
NEW BUSINESS
Ron Sitton requested a leave of absence. The board granted a leave of absence until Oct. 1. (Ockert/Jenkins)
It was noted that Neale and Elaine Bartee will present receipts of expenses for International Convention and will be reimbursed up to budget allowance.
The next board meeting will be held on Aug. 14.
Aug. 21, 2024
ATTENDANCE:
Gregg McElhannon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Jerry Lewis, Matt Silas, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Brandon Brewer.
MINUTES
The minutes from the previous board meeting held on July 17 were approved as presented by Secretary Diann Jenkins with a correction (Warren Skaug was listed as absent when he was present.) (Franklin/Woodruff)
FINANCIAL REPORT
The financial report was approved as presented by Treasurer Shirley Park. (Ockert/Perrin)
OLD BUSINESS:
Traci Perrin reported the Leadership Magnet School has a new faculty adviser for K-Kids Club, and she is meeting with the school to see how it is all going to work.
Warren Skaug has been checking on possible new meeting locations. He suggested we check out Fat City. It was decided to some of the board will check it out on Monday, Sept. 9, at noon.
NEW BUSINESS:
Traci Perrin suggested we try a satellite meeting, advertising with invitations and online to see if there is an interest. She will explore this further with the Membership Committee.
Neale Bartee reported he has the meeting schedule and assignments for each month worked out.
Roy Ockert reported Sept 25 is the day scheduled for the Awards and Installation Luncheon. It was decided to have it at the Jonesboro Country Club. (Perrin/Park) The cost of the meal will be about $30 per person.
Roy proposed an amendment to the Mandatory Policies to show the new total for dues charged to members. The board did an email vote, and nine members weighed in with votes for the proposal and none against. The proposal will be presented to the Membership for approval on Sept. 25.
Roy Ockert reported the club picnic will be held this year on Oct. 9 with other details to be worked out later.
Roy also reported the Club christmas Party will be held on Tuesday, Dec 17 at The Parsonage.
The board accepted the resignations of members Drew Roberson, Ben Poss and Shannon Poss. Final bills will be sent out with acceptance letters. (Perrin/Jenkins)
Roy Ockert proposed we raise our meal prices to $14 effective Oct 1. The board approved. (Perrin/Skaug) The proposal will be presented to the Membership on Sept. 25.
The next board meeting will be held on Sept. 11.
Sept. 18, 2024
ATTENDANCE:
Gregg McElhannon, Neale Bartee, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Matt Silas, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Jerry Lewis, Brandon Brewer.
MINUTES
The minutes from the previous meeting held on Aug. 24 were approved as presented by Secretary Diann Jenkins with adding the word “Group” after Satellite in new business. (Woodruff/Park)
FINANCIAL REPORT
The financial report was approved as presented by Treasurer Shirley Park. (Perrin/Woodruff)
Neale Bartee made a motion to donate $200 more to the Delta Symphony. Warren Skaug seconded the motion. Motion carried.
Roy Ockert made a motion to donate $200 more to Children’s Outreach. Neale Bartee seconded the motion. Motion carried.
Jimmy Franklin made a motion to donate $200 to Sleep in Heavenly Peace, which builds beds for needy children (Daniel & Hannah Massey). Diann Jenkins seconded the motion. Motion carried.
Shirley Park made a motion to donate $100 to Ryan’s Cases for Smiles, which makes colorful pillowcases for children at Arkansas Children’s Hospital (Jan Magee). Traci Perrin seconded the motion. Motion carried.
The board decided to move $5,350 to the Endowment Fund from the Youth Services Scholarship Fund line. (Ockert/Perrin)
Roy Ockert reported he will start working on a proposed budget and email it to the board.
NEW BUSINESS
The board accepted and approved a membership application from Chase Armstrong (corporate member). (Jenkins/Perrin)
OLD BUSINESS
Warren Skaug reported regarding Fat City as a possible new meeting place. He said the price and location make it an unlikely place to move. He suggested trying Lazzari Italian Oven. The board decided to try Lazzari’s on Tuesday, Sept.24, at noon. He thinks they will be $9 to $12 and the location will be good also.
The next board meeting will be held on Oct. 9.
Nov. 13, 2024
ATTENDANCE:
Warren Skaug, Jimmy Franklin, Neale Bartee, Diann Jenkins, Shirley Park, Gregg McElhanon, Jerry Lewis, Matt Silas, Johnny Sweet, Nesha Guest.
ABSENT BOARD MEMBERS: Traci Perrin, Brandon Brewer.
MINUTES:
The minutes were approved as presented by Secretary Diann Jenkins. (Park/Franklin)
FINANCIAL REPORT:
The financial report was approved as presented by Treasurer Shirley Park. (Franklin/Bartee)
MEMBER RECRUITMENT:
Roy Ockert reported he will do a poll of members to see who would attend if we change one meeting a month to an evening meeting, to see if we can get new members or current members involved that can’t attend noon meetings.
PANCAKE DAY:
Brad Magee reported we need to decide 2025 Pancake Day ticket prices since he needs to order them soon. The board decided tickets will be $7 in advance and $9 at the door. (Bartee/Jenkins)
COMMITTEE UPDATES:
President Warren Skaug brought a list of committees. It was decided we have committees covered.
The next board meeting will be held on Dec. 11.
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