Minutes — 2016

Jan. 27, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee, Billy Woodruff, Matt Silas, Dan Spencer, Drew Beaverstock.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Carla Nadzam.

MINUTES:

The minutes from the previous meeting held on Dec. 16, 2015, were approved as presented. (Woodruff/Magee)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Wang/Woodruff)

OLD BUSINESS:

Brad Magee reported when he contacted Derek McPike about the Pepsi and water for Pancake Day, he told him they have made some cutbacks and he will get back with Brad on how much they can do this year.

Brad showed everyone a form he has built that will hold some brochures for the tables. Everyone liked them so Brad will make some for all the tables.

Brad said we are needing a new place to take our grease this year since Wendy’s vat was locked up last year. James McKinney is checking on an idea that he has.

James McKinney asked if we are going to do booth rentals this year. Brad is going to check with the church before we make a decision on that.

Brad asked if we should buy two new trash cans this year. The board agreed we should. Bill Dunnam suggested we put our logo on the trash cans. He will check on the cost of that. Brad is going to build a top for the cooking area. He has the lumber he needs to do it with.

Roy Ockert suggested we give an award this year to all members who sell over 100 tickets. The motion was approved. (Jenkins/Wang)

James reported that we had four students in our area apply for the Earl Collins Scholarship. He and Sid have judged them and sent to Judge Ralph Wilson.

Roy reported that David Boling has scheduled Brandt Smith to come speak about his novel regarding Iraq. He expressed concern about that since Brandt is running for office and we have to make sure we invite his opponent. A motion was made to ask John Barttelt, who is the head of the Program Committee, to reschedule until after the election. (Dunnam/Ockert)

NEW BUSINESS:

Roy reported he will attend MO-AR Mid-Winter Conference on Feb. 26. He will be going as District Trustee.

Roy reported the Membership Committee will be meeting next week after our regular meeting on Feb. 3, 2016.

A motion was made to adjourn the meeting. (Jenkins/Magee)

THE NEXT BOARD MEETING WILL BE HELD ON FEB. 17, 2016

February 17, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee, Billy Woodruff, Dan Spencer, Drew Beaverstock.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Carla Nadzam, Matt Silas.

MINUTES:

The minutes from the previous meeting held on Jan. 20 were approved as presented. (Magee/Wang)

FINANCIAL REPORTS:

The financial report was approved as presented by Brent Cassady. (Wang/Beaverstock)

TREASURER’S REPORT:

The treasurer’s report was approved as presented by Bill Dunnam. (Wang/Woodruff)

OLD BUSINESS:

Brad Magee reported Pepsi is donating eight cases of soft drinks and eight cases of water this year for Pancake Day. In the past they have donated 10 cases of each. He also reported that Shirley Park has managed to get two cases of soft drinks and a $25 gift card donated by Hays. Brad reported sponsorship is down so far. He said the lowest bid he has received this year for bacon, sausage and sugar-free syrup is Bill’s Fresh Market. They beat Harp’s bid by about $200.

Richard Wang reported he has got three out of five slots filled for programs in March. It was noted that March 2 is reserved for a Pancake Day meeting.

Bill Dunnam reported we have received a request from Jonesboro Baseball Boosters for $400. The board agreed to table the request until after Pancake Day.

NEW BUSINESS:

The board approved a new member application from Philip Earl Woods. (Dunnam/Woodruff) Bill Dunnam also made a motion that we pay his new member fees. The motion was seconded by Billy Woodruff. Motion approved.

James McKinney reported that he has spoken with the manager at IHOP, and they have agreed to let us dump our grease from Pancake Day at their facility in exchange for him working as an ambassador for them on March 8. They are serving a free stack of pancakes to anyone who makes a donation to The Children’s Miracle Network that day. James will just walk around and talk to people about what their donation will do to help children. James expressed a desire to have other members join and possibly make this a long-term partnership.

The next board meeting will be held on March 16, 2016.

March 16, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Carla Nadzam, Billy Woodruff, Matt Silas, Dan Spencer.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Brad Magee, Drew Beaverstock.

MINUTES:

The minutes from the previous meeting held on Feb. 17, 2016, were approved as presented. (Nadzam/Spencer)

FINANCIAL REPORTS:

The financial report was approved as presented by Brent Cassady. (Magee/Dunnam)

TREASURER’S REPORT:

Treasurer Bill Dunnam reported we have a member who is six months in arrears ($360). James McKinney said he will contact the member about the arrearage and his intentions.

OLD BUSINESS:

Brad Magee did a followup report on Pancake Day. He said there were very few leftovers this year. We served approximately 1,300 people. Brad said there is some maintenance needed on the cooker valves. He also said we might want to consider shortening the hours since we do not have many people from 60 through 6:30 a.m. and between 1 and 2 p.m. Carla Nadzam said we might consider having an Easter Bunny for pictures next year. Roy Ockert reported members have turned in $10,904 for the sale of about 1800 tickets.

Richard Wang reported we are good on programs thru March. Roy Ockert will do programs for April.

A request by Arkansas Sheriffs Youth Ranch was tabled until we have our final figures on Pancake Day. We also have a request from the Jonesboro baseball program. James will get the specific amount that is needed to sponsor a team.

NEW BUSINESS:

The board accepted the resignation of member Jimmy Franklin due to the fact that he is working out of town Monday through Friday now. (Woodruff/Nadzam)

James McKinney said he will begin the search for nominees for 2016-17 board members.

Roy Ockert report that Sid Banks is going to be sending out letters to the schools after Spring Break regarding scholarships.

Carla Nadzam noted we still have $1,100 in our budget for Micro-Society and said she would like to talk to school leaders about planning another zoo trip this year. It’s already in the budget, and everyone was in favor.

Roy Ockert reported that Kiwanis International Convention is in Toronto, June 22-25. He also said April 1 is the last day you can register without a penalty. He said he plans to go. The board voted to elect him as a delegate. (Jenkins/Sills) It was noted that James McKinney and or Richard Wang may go also.

The next board meeting will be held on April 20, 2016.

SPECIAL MEETING

March 30, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Brad Magee, Carla Nadzam, Billy Woodruff, Matt Silas, Dan Spencer, Drew Beaverstock.

OLD BUSINESS:

President James McKinney called a special meeting of the board to discuss a request by the Jonesboro Baseball Boosters for $400 to sponsor a team of 13- to 15-year-olds. The money will be used from line item 4280 – Youth Services Discretionary and line item 4414 – Community Services Discretionary. The request was approved. (Nadzam/Dunnam)

April 20, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee, Billy Woodruff, Matt Silas, Dan Spencer, Drew Beaverstock.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Carla Nadzam.

MINUTES:

The minutes from the previous meeting held on March 16 were approved as presented. (Magee/Woodruff)

The minutes from the special meeting held on March 30, 2016, were approved as presented. (Magee/Woodruff)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Wang/Beaverstock)

REQUESTS FOR DONATIONS:

The board voted to donate $100 to Arkansas Sheriffs Ranch to come from Sponsored Youth (4300) line items. (Wang/Jenkins)

The board voted to donate $100 to NEA Community Athletics Summer Basketball. It has students from Jonesboro and Nettleton School districts. This money is also to come from Sponsored Youth (4300) line items. (Ockert/Jenkins)

OLD BUSINESS:

James McKinney announced we will have our annual Pop Parrish Scholarship awards ceremony on May 11, 2016. Scholarship recipients, their families and counselors are invited.

James announced the Micro-Society Zoo trip is planned this year for April 29, 2016, at the Memphis Zoo.

James announced the Nomination Committee for 2016-17 consists of James McKinney, Matt Silas, Roy Ockert, & Shirley Park. He said the president-elect and vice president positions will need to be filled.

NEW BUSINESS:

James said we have about 16 more weeks of programs to plan. Roy Ockert volunteered to do May. Richard Wang volunteered to do June. Dan Spencer volunteered to do July.

Roy Ockert announced he will be attending the Mo-Ark Board of Trustees meeting this week. They are still looking for a Lt. Governor for this area. He is currently carrying on some of those duties.

Roy also reported he will be emailing out a summary of the amendments that he will be voting on at National Convention in Toronto in June. He wants the board to read and give him their suggestions on how to vote.

The next board meeting will be held on May 18, 2016.

May 18, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee

OTHER MEMBERS:

Brent Cassady, Waylon Harris

ABSENT BOARD MEMBERS:

John Barttelt, Carla Nadzam, Billy Woodruff, Matt Silas, Dan Spencer, Drew Beaverstock

MINUTES:

The minutes from the previous meeting held on April 20, 2016 were approved as presented. (Wang/Dunnam)

FINANCIAL REPORT:

The financial report presented by Brent Cassady was approved as presented. (Wang/Magee)

TREASURER’S REPORT:

The treasurer’s report was approved as read. (Ockert/Magee)

NEW BUSINESS:

The board decided to make a club contribution of $2766.00 toward our pledge to The Eliminate Project. (Jenkins/Wang)

Roy Ockert reported the annual governor’s visit will be in Jonesboro this year and will be hosted by our club. It will be held at Western Sizzlin on Thursday, June 9th beginning at 11:00 A.M. The board voted to reschedule our regular meeting that week to Thursday and the club will pay for the lunch of the Governor and his wife. (Wang/Dunnam)

Roy reported the District Meeting will be August 5th thru the 7th. The board tabled any motions for delegates until next month.

The meeting was adjourned. (Magee/Jenkins)

THE NEXT BOARD MEETING IS SCHEDULED FOR JUNE 15TH, 2016

June 15, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee, Billy Woodruff, Matt Silas, Dan Spencer.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Carla Nadzam, Drew Beaverstock.

MINUTES:

The minutes from the previous meeting held on May 18, 2016, were approved as presented. (Silas/Ockert)

FINANCIAL REPORT:

The financial report presented by Brent Cassady was approved as presented. (Wang/Jenkins)

TREASURER’S REPORT:

Treasurer Bill Dunnam reported he will take care of issuing checks for unfulfilled line items: $500 for Arkansas Children’s Hospital and ($500 for Jonesboro Church Health Center Peach Drive . The treasurer’s report was approved as presented. (Ockert/Wang)

OLD BUSINESS:

Roy Ockert gave a brief report on the governor’s visit on June 9. He said anyone wishing to donate to Kamp Kiwanis should make checks payable to “Kamp Kiwanis” so it will be a charitable donation. He also announced that Mo-Ark District is looking for a Lt. Governor for 2016-2017 beginning on Oct 1. Roy is filling in until October. The election will be in August at the District Convention. If any members are interested, see Roy Ockert.

Roy Ockert will be a delegate at International Convention. He said unless there is objection from the board he plans to vote against the amendment for automatic raising of the dues each year. Also he plans to vote for separating the district secretary and treasurer positions. Also he plans to vote against electronic vote on amendments without being present at the convention since very important discussion is brought up before the vote. The board voted to have Roy vote for the club in the way he sees fit. (Jenkins/Dunnam)

President James McKinney said the dates for the District Convention in North Little Rock have changed to August 12 through 14. Richard Wang, James McKinney and Roy Ockert all plan to attend. Diann Jenkins may attend. A vote for delegate was tabled until the July Board Meeting.

The meeting was adjourned. (Silas/Dunnam)

The next board meeting will be held on July 20, 2016.

July 20, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Roy Ockert, Brad Magee, Carla Nadzam, Dan Spencer.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Bill Dunnam, Billy Woodruff, Matt Silas, Drew Beaverstock.

MINUTES:

The minutes from the previous meeting held on June 15 were approved as presented. (Nadzam/Ockert)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Nadzam/Wang)

OLD BUSINESS:

James McKinney reported the MO-ARK District Convention is Aug 11-14 in Little Rock. The board elected James McKinney as delegate and Richard Wang as alternate. (Ockert/Jenkins)

They will both be attending the convention.

NEW BUSINESS:

James reported he will be working with Richard and the board to discuss the development of the 2016-17 budget. He said he will need input from the board. There was discussion about trying to get more donations for Pancake Day.

Carla Nadzam mentioned the possibility of a Builders Club or K-Kids Club with Micro-Society. Roy Ockert will find out more about that at the convention.

Roy announced he has programs done for August.

The next board meeting will be held on Aug. 7, 2016.

Kiwanis Club of Jonesboro

MINUTES

August 17, 2016

ATTENDANCE:

James McKinney, Richard Wang, Diann Jenkins, Roy Ockert, Billy Woodruff, Matt Silas, Dan Spencer.

OTHER MEMBERS: Brent Cassady.

ABSENT BOARD MEMBERS: John Barttelt, Bill Dunnam, Brad Magee, Carla Nadzam, Drew Beaverstock.

MINUTES:

The minutes from the previous board meeting held on July 20, 2016, were approved as presented. (Ockert/Spencer)

FINANCIAL REPORT:

Brent Cassady asked if getting a quarterly report on our endowment fund would be a problem. The board agreed that it would not be a problem. (Wang/Woodruff)

TREASURER’S REPORT:

There was no treasurer’s report in the absence of Bill Dunnam. The board did ask Secretary Diann Jenkins to contact Bill about writing checks for Kiwanis International and the Food Bank since the financial report did not reflect them being paid for this fiscal year.

James McKinney said Treasurer Bill Dunnam has suggested that we start using Pak Mail instead of Passmore for our printing needs. It was pointed out that Passmore prints our Pancake Day tickets free of charge. The decision was tabled for when Bill is present.

OLD BUSINESS:

Roy Ockert reported the K-Kids Club is for elementary school children. Per last month’s board meeting discussion.

The Valley View Scholarship money was sent back to the club because the young man who received it has decided to join the military. A member had requested that we give that scholarship to their son. The board decided they did not want to make a precedent of this unless the child has gone through the application process. It was decided to give the scholarship to the first or second alternate at Valley View High School. (Ockert/Wang)

The board discussed the location to have the 2016-17 Installation of Officers. Roy Ockert suggested the Cooper Alumni Center or even the Jonesboro Country Club at night. The decision was tabled so Richard Wang could check availability of Cooper Alumni on either Sept 21 or Sept 28 and Roy could check with the country club.

NEW BUSINESS:

The board agreed to accept a new member application from Robin Kuykendall. (Ockert/Woodruff)

The next board meeting will be held on Sept. 21, 2016.

September 21, 2016

ATTENDANCE:

James McKinney, Richard Wang, John Barttelt, Diann Jenkins, Bill Dunnam, Roy Ockert, Brad Magee, Carla Nadzam, Billy Woodruff, Matt Silas, Dan Spencer, Drew Beaverstock.

OTHER MEMBERS: Brent Cassady.

MINUTES:

The minutes from the previous meeting held on Aug. 17, 2016, were approved as presented. (Nadzam/Magee)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Barttelt/Woodruff)

TREASURER’S REPORT:

Bill Dunnam addressed the fact that we have three members who are six months in arrears. Roy Ockert made a motion that we send them a formal notice to ask them if they plan to continue their membership because the new roster has to be turned in shortly including the date it has to be turned in. The motion was seconded by Bill Dunnam. Motion approved. The treasurer’s report was approved as presented. (Ockert/Wang)

NEW BUSINESS:

The proposed budget for 2016-17 was presented by Richard Wang. Roy Ockert and James McKinney based the budget on the past 12 months’ income and expenditures. The budget was approved. (Nadzam/Silas) Roy recommended that we move $2,000 from the G&A fund into the Endowment fund. At the suggestion of Bill Dunnam, Roy agreed to amend his motion to $3,000. Approved as amended. (Jenkins/Dunnam)

The board voted to re-instate past member Andrew Nadzam. (Jenkins/Woodruff)

Carla Nadzam made a motion to donate $500.00 to the Cajun Fest to benefit the Family Crisis Center, payable this month. Seconded by Diann Jenkins. (Motion Approved) The club gets 4 tickets to attend the Cajun Fest for our donation. It was decided to have a drawing for the tickets.

Roy Ockert reported we will have candidate for state Legislature, Nate Looney, speak at our meeting on Oct. 12. The other candidate, Brandt Smith, declined due to a schedule conflict.

The next board meeting will be held on Oct. 19, 2016.

October 19, 2016

ATTENDANCE:

Richard Wang, Phil Woods, Waylon Harris, Diann Jenkins, Bill Dunnam, Dan Spencer, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks.

OTHER MEMBERS: Brent Cassady.

MINUTES:

The minutes from the previous meeting held on Sept. 21, 2016. were approved as presented. (Woods/Harris)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Jenkins/Woods)

TREASURER’S REPORT:

Treasurer Bill Dunnam reported that all dues are in good standing.

OLD BUSINESS:

Matt Silas inquired about the returned scholarship money. It was noted that Sid Banks has not been able to contact the first runnerup for the scholarship so far.

Waylon Harris reported that he has programs filled for November with a round table on the Wednesday before Thanksgiving. He is going to form a program committee to help with programs to come.

NEW BUSINESS:

Richard Wang said we had a request from the Arkansas Sheriffs Youth Ranch for a donation. No motion was made.

Richard read a thank-you card from Clyde Wilhoite for his invitation to the annual Installation Banquet held at the Jonesboro Country Club.

Bill Dunnam made a motion that we change our shoebox money from the Micro-Society Backpack Program to City Youth Ministries. He said he feels Micro-Society Backpack Program is well funded due to the efforts of Misty Doyle and CYM needs the funds more. The motion was seconded by Jerry Bowen. A motion was made to table the decision by Phil Woods and seconded by Sid Banks. Motion tabled.

Bill Dunnam reported we are going to need to do an order for meeting cups soon. He said he can get 72 cups for $332 from Crown Trophy.

The board decided to discontinue paying new member fees for new members and ask them to be responsible for that on the front end of membership. (Ockert/Dunnam)

The board accepted an application from Jason Willett. (Jenkins/Spencer)

The next board meeting will be held on Nov. 16, 2016.

November 16, 2016

ATTENDANCE:

Richard Wang, Phil Woods, Waylon Harris, Diann Jenkins, Bill Dunnam, Matt Silas, Roy Ockert, Sid Banks.

OTHER MEMBERS: Brent Cassady.

MINUTES:

The minutes were approved as presented. (McKinney/Harris)

FINANCIAL REPORT:

The financial report was approved as presented by Brent Cassady. (Ockert/Harris)

TREASURER’S REPORT:

Bill Dunnam reported he has the roster billing for the year. It is for 40 members and totals $3,880. That is $77 per member for international and $20 per member for district.

The board discussed City Youth Ministries and how we may be able to help them. A new Youth Services Committee will be formed. So far, members are Richard Wang, Waylon Harris and Phil Woods.

The next board meeting will be held on Dec. 21, 2016.

December 21, 2016

ATTENDANCE:

Richard Wang, Waylon Harris, Diann Jenkins, Dan Spencer, Matt Silas, Roy Ockert, Sid Banks.

MINUTES: The minutes from the previous meeting held on Nov. 16 were approved as presented.

(Ockert/Silas)

FINANCIAL REPORT:

The financial report was approved as written by Brent Cassady. (Banks/Harris)

TREASURER’S REPORT:

Treasurer Bill Dunnam was absent. The board did agree to have Bill fulfill a line item in the budget by donating $100 to the Goodfellows. It was decided to do this in memory of Martha Jean Barttelt (John Barttelt’s mother), who recently passed. (Ockert/Banks)

NEW BUSINESS:

The board discussed the fact the possibility of opening up our scholarships to other schools instead of just considering Valley View, Nettleton and Jonesboro. A decision was tabled.

Roy reported Brad Magee has Pancake Day tickets, and they will be distributed on Jan. 4 at the business meeting.

Roy Ockert said he will follow up with a membership meeting on Jan. 4 also.

Diann Jenkins asked if we have made preparations for our Barnhill’s server Christmas gift. It was decided we will give her the same as last year. Richard will check with Bill on that.

Matt Silas asked about the unpaid scholarship. Sid said he will keep trying to find the alternates.

The next board meeting will be held on Jan. 18, 2017.