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Jan. 18, 2023
ATTENDANCE:
Gregg McElhanon, Ron Sitton, Warren Skaug, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Traci Perrin, and Jimmy Franklin.
ABSENT BOARD MEMBERS: Diann Jenkins.
MINUTES:
The minutes prepared by Secretary Diann Jenkins from the previous meeting held on Dec. 21, 2022, were accepted as presented. (Park/Ockert)
FINANCIAL REPORT:
The financial report was approved as read by Treasurer Shirley Park. (McElhanon/Sitton).
COMMITTEE REPORTS
Community Service — Gregg reported he is just about ready to get letters out regarding Trade School Scholarships.
Meeting/Programs Schedule — Ron reported that all programs have been planned for February.
K-Kids Club — Traci reported that the MicroSociety has signed the petition to charter a K-Kids Club. As the sponsoring club, we will pay the initial chartering fee of $300. A motion was made and approved to pay this fee by creating a new line item under Sponsored Youth (4300) and moving the $300 budgeted under Young Children: Priority One as Discretionary (Line Item 4015) to this new line item. (Ockert/Sitton).
Traci reported that the new K-Kids Club will be holding meetings every Tuesday afternoon, probably around 3:30, and that a member of our club should be in attendance. Four to five members so far have agreed to be available to attend in rotation. Traci also reported that the principal and club advisor of MicroSociety have been invited and are planning on attending our club meeting on February 8.
OLD BUSINESS:
Corporate Filing/Tax Return — Shirley reported that during the first week of February that she and Gregg will be filing with IRS the form 990 that is due by no later than Feb. 15.
NEW BUSINESS:
Roy mentioned that we need to talk to the manager of Golden Corral about loud music that cannot be turned off. He also mentioned that with declining membership, KI is hard pressed for funds to do everything they have done in the past. KI is supposed to vote on a $30 per member increase in member dues but he does not think that it will pass. The district is also making a lot of cutbacks but still has a budget in the deficit.
Traci mentioned the idea of having at least one of our weekly meetings each month at night as she felt that there might be some school personnel and others who would be interested in joining Kiwanis if they could attend a night meeting. Roy brought up having a satellite club instead and will get that info out to the board members to review for further discussion.
The next board meeting will be held on Feb. 15.
Feb. 15, 2023
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Dan Spencer, Billy Woodruff, Jimmy Franklin, Traci Perrin.
ABSENT BOARD MEMBERS: Ron Sitton, Matt Silas.
MINUTES:
The minutes prepared by Secretary Diann Jenkins from the previous meeting held on Jan. 18, 2023, were accepted as presented. (Franklin/Woodruff)
FINANCIAL REPORT
The financial report given by Treasurer Shirley Park was approved as presented. (Jenkins/W. Skaug)
COMMITTEE REPORTS
Community Service: Gregg McElhanon reported that he and James McKinney got together and chose three students that were submitted in our area for the Earl Collins Scholarship. They forwarded them for judging.
Meeting/Programs Schedule (Ron Sitton): Roy Ockert reported the meeting on March 1 will be set aside for Pancake Day Planning.
Roy also reported the District Educational Leadership Conference is March 10 through 11 in Springfield, Mo. He said the program includes hand-on sessions on social media and the Kiwanis portal. It was noted that we have a $750 budget for this conference. The hotel is $129, and registration is $35. He would like to see several members attend.
OLD BUSINESS
Shirley Park reported the corporate filing is done and we have a new tax ID number.
NEW BUSINESS
Roy reported that First Lady Pat’s project is donating books to Arkansas Children’s Hospital. We have $500 in line item 4010 for Arkansas Children's Hospital so it was decided to donate books instead of a check this year. (Jenkins/Park)
Roy reported his project is the Beatrice Johnson District Youth Camp and said we can consider later that we have line item 4530 Discretionary for $300.
The board accepted the resignation of Larry Tolbert. (Park/Franklin)
Shirley reported the sponsorship was up to $3,850 as of Feb. 15,.
Barbara Halsey suggested she should be listed as a sponsor for letting us use her storage unit at no cost all these years. Everyone agreed, and she will be listed as a sponsor.
The next board meeting will be held on March 15.
March 15, 2023
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin.
ABSENT BOARD MEMBERS: Ron Sitton, Traci Perrin.
MINUTES:
The minutes from the previous meeting held on Feb. 15 were approved as presented by Secretary Diann Jenkins. (Park/McKinney)
FINANCIAL REPORT:
The financial report was approved a presented by Treasurer Shirley Park. (Franklin/Ockert)
COMMITTEE REPORTS:
Community Service — Gregg McElhanon reported he is working on scholarships for trade schools. He has spoken to several factories but has not gotten any responses yet.
NEW BUSINESS:
The board discussed the past due amount owed by Farmers & Merchants Bank for the membership tenure of Alec McDaniel. Roy Ockert made a motion that we just bill for the meal charge and forgive the fees amount. The motion was seconded by Diann Jenkins. After more discussion Jimmy Franklin amended the motion to leave what is billed for Alec’s tenure be left up to the treasurer. (Franklin/Jenkins)
The board voted to approve the new membership application of Johnny Sweet. It was noted his District and International Dues will be discounted for the first two years since he was a former Key Club Member. (Park/Silas)
Roy Ockert reported the International Convention is coming up on June 21-24 in Minneapolis, Minn. The club is allowed to send two delegates. He will not be included in the two since he is District Governor. He stated May 1 is the deadline for registration. Roy also mentioned we have a budget of $1,500 for the International Convention and may possibly have some money left over from Mid-Year Conference.
The next board meeting will tentatively be held on April 19.
April 19, 2023
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin (all board members present).
MINUTES:
The minutes from the previous meeting held on March 15, 2023 were approved as presented by Secretary Diann Jenkins (Sitton/Woodruff)
FINANCIAL REPORT:
The financial report and endowment report was approved as presented by Treasurer Shirley Park. (Sitton/Franklin)
COMMITTEE REPORTS:
Scholarship Committee — Matt Silas reported in the place of chairman Sid Banks in his absence that the committee had interviewed and chosen students and both Valley View High School and Jonesboro High School. Matt reported the committee would be doing the interviews and selection at Nettleton High School on April 20. It was noted that the presentation will be at the meeting on May 10.
Programs Committee — Ron Sitton had nothing new to report regarding programs but reported he attended the ROTC presentation at Arkansas State University for the club.
NEW BUSINESS:
We received a letter from Jan Magee, the Arkansas coordinator of Ryan’s Cases for Smiles. She thanked us for giving her the opportunity to share the story behind Ryan’s Cases for Smiles. She expressed a need for funds in order to continue their work taking colorful pillowcases to children in hospitals. The board agreed to donate $150 from line item 4015 in the budget. (Ockert/Sitton)
Roy reported it is time to elect delegates to Kiwanis International Convention in Minneapolis, Minn. He said the deadline is May 15. Since no one on the board was willing or able to go to the convention, it will be opened up to the club.
Roy announced he was trying to get an interclub meeting to Batesville together for their 95th anniversary meeting. He said it was on Friday, April 21.
The board decided to use some of our scholarship money from the endowment fund since that is what ASU is requesting. We will be giving each student a certificate on the day of presentation and $1,500 in the fall and $1,500in the Spring. (Ockert/Park)
It was noted that our member, Andrew Nadzam, has recently been blessed with a baby boy. The board voted to buy a $50 gift certificate for Andrew, Jessica and Baby Andy. (Jenkins/Perrin). The money will come from line item 4530 in the budget.
Roy Ockert reported that Mayor Harold Copenhaver will be our speaker on May 3.
The next board meeting will tentatively be held on My 17.
May 17, 2023
ATTENDANCE:
Gregg McElhanon, Ron Sitton, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin.
ABSENT BOARD MEMBERS: Traci Perrin.
MINUTES:
The minutes were approved as presented by Secretary Diann Jenkins (Skaug/Silas)
FINANCIAL REPORT:
Shirley Park reported she will not be doing the June billing because she is having knee surgery.
Roy Ockert suggested that we start giving out some line-item donations and plan a meeting where we invite several recipients at once.
The financial report was approved as presented (Ockert/Sitton).
COMMITTEE REPORTS:
Programs — Dan Spencer reported he is waiting to hear back from several prospective speakers.
NEW BUSINESS:
Ron Sitton made a motion that we purchase a public address system to be used at our meetings. Ron requested the purchase be at Roy Ockert’s discretion. (Sitton/Park). Motion approved.
The next board meeting will be held on June 21.
June 21, 2023
ATTENDANCE:
Gregg McElhanon, Ron Sitton, Warren Skaug, Diann Jenkins, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin.
ABSENT BOARD MEMBERS: Ron Sitton, Shirley Park, Roy Ockert, Traci Perrin.
MINUTES:
The minutes were approved as presented by Secretary Diann Jenkins. (Skaug/Silas)
FINANCIAL REPORT:
The financial report was approved as presented by President Gregg McElhanon. (Silas/Woodruff)
The next board meeting will be held on July 19, 2023.
July 5, 2023
ATTENDANCE:
Gregg McElhanon, Diann Jenkins, James McKinney, Billy Woodruff, Shirley Park, Matt Silas, Roy Ockert, Dan Spencer, Jimmy Franklin.
SPECIAL MEETING:
District Governor Roy Ockert asked President Gregg McElhanon to call a special meeting of the board today after the regular meeting.
Roy announced the District Convention is coming up on Aug. 4 & 5 at the Doubletree Suites in Bentonville, Ark. The deadline for registration is July 11. He said we have $1500 to $2,000 to spend on conventions, which would pay just about all expenses for three or four members. He said he would like to have our club represented and as delegates.
Roy made a motion that we donate $300 to the Beatrice Johnson Youth Camp, which is his project as District Governor. The check will be presented at the convention by a member of the club. (Ockert/Franklin)
Roy mentioned he has found out about an app on Facebook called “Facebook Leads.” Kiwanis creates a page for new clubs. He believes it can be used by existing clubs also. There will be a program about it on Saturday morning at 9 at the District Convention. There is a cost of up to $200 involved. and Roy knows how to set it up. Jimmy Franklin made a motion to allow Roy to take the steps and spend up to $200 to set one up for our club. (Franklin/Jenkins)
July 19, 2023
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Ron Sitton, Roy Ockert.
MINUTES:
The minutes from the previous meeting held on June 21, 2023, were approved as presented by Secretary Diann Jenkins. (Woodruff/Silas)
The minutes from a special meeting held on July 5, 2023, were approved as presented by Secretary Diann Jenkins. (Franklin/Silas)
TREASURER’S REPORT:
The financial report was approved as read by Treasurer Shirley Park. (Franklin/McKinney)
NEW BUSINESS:
The board decided to have a club picnic in lieu of a meeting on Sept. 13. It will be at the Kiwanis Pavilion No. 1 at Craighead Forest Park. Other arrangements will be made later.
The board decided to have the Installation/Awards Luncheon on Sept. 27 at the Jonesboro Country Club.
The board decided at a previous meeting that we would have a meeting day where we just present checks to various line items that have not been given yet. The day for the meeting was decided to be Aug. 23, 2023. Gregg and Shirley will get together to see who all has checks coming and will try to make contact with them, for an invitation.
The board accepted the resignation of Barbara Halsey. (Silas/Park)
The next board meeting will be held on Aug. 16, 2023.
Aug. 16, 2023
ATTENDANCE:
Gregg McElhanon, Ron Sitton, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin.
ABSENT BOARD MEMBERS: James McKinney, Traci Perrin.
MINUTES:
The minutes from the previous meeting held on July 19, 2023, were approved as corrected by Secretary Diann Jenkins. The club’s Installation/Awards Luncheon will be Sept. 27 at the Jonesboro Country Club. (Sitton/Woodruff)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Treasurer Shirley Park. (Sitton/Franklin) It was noted that the dues increase for KI did pass and will start as of Oct. 1, 2023.
OLD BUSINESS:
The board decided we will do box lunches as always for the picnic on Sept. 13. Secretary Diann Jenkins will bring the beanbag game again this year.
It was noted that the club’s day to distribute money to budgeted organizations is Aug. 23, 2023.
The budgeted line items are Salvation Army, $300; Miracle League, $300; City Parks, $500; United Way, $500; Food Bank, $500; City Youth Ministries, $500; and Arkansas Sheriffs Youth Ranch, $300. (Sitton/Jenkins) Motion passed. Roy Ockert amended motion by adding the Delta Symphony, $300. (Ockert/W. Skaug) Amended Motion Passed.
Roy Ockert reported he started the Facebook Leads ad on Saturday, Aug. 12. He said he has received two leads so far by using all Jonesboro ZIP codes. He will branch out to surrounding ZIP codes at a later date.
NEW BUSINESS:
Roy Ockert reported he is going to speak to the Paragould Club on Tuesday, Sept. 19., and suggested our club having an inter-club effort. The Paragould club meets at the Grecian Steak House at noon. The Jonesboro club will need to have three members for an inter-club meeting.
Roy Ockert suggested we need a new banner for our meetings. He asked Diann Jenkins to find out how much they are through KI.
The next board meeting will be held on Sept. 20, 2023.
Sept. 20, 2023
ATTENDANCE:
Gregg McElhanon, Ron Sitton, Diann Jenkins, Shirley Park, Roy Ockert, Matt Silas, Dan Spencer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Warren Skaug, James McKinney.
MINUTES:
The minutes from the previous meeting held on Aug. 16, 2023, were approved as presented by Secretary Diann Jenkins. (Franklin/Sitton)
FINANCIAL REPORT:
The financial and endowment report was approved as presented by Treasurer Shirley Park. (Ockert/Perrin)
It was noted, the club will participate in the United Way Day of Caring again this year, which is on Sept. 29.
It was noted, the Installation/Awards Luncheon will be held on Sept. 27, at the Jonesboro Country Club.
Roy Ockert reported he will be handling programs for the month of October.
President, Gregg McElhanon reported he is working on the budget for 2023-2024, which must be approved by the membership in October.
OLD BUSINESS:
At our last meeting the club asked Secretary Diann Jenkins to check on the price of a new club banner from Kiwanis International. Per Diann, the price of the banner is $285, plus probably taxes and shipping. The board agreed to buy the banner and take the money from the Service Fund. (Ockert/Perrin) The motion was amended to not exceed the price of $500 total. (Silas/Sitton)
NEW BUSINESS:
A motion was approved to offer Honorary Membership to former Mayor Harold Perrin and Pat Ockert for their selfless work with the Kiwanis Club. (Sitton/Franklin)
The next board meeting will be held on Oct. 18.
Oct. 11, 2023
ATTENDANCE:
Gregg McElhanon, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, Matt Silas, Brandon Brewer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Neale Bartee, Jerry Lewis.
MINUTES:
The minutes from the previous meeting held on Sept. 20, 2023, were approved as presented by Secretary Diann Jenkins. (Park/Franklin)
FINANCIAL REPORT:
The financial and endowment report was approved as presented by Treasurer Shirley Park. (Woodruff/Ockert)
Roy Ockert presented the board with Kiwanis Club Budget 2023-2024 (version 4). The board approved the budget. (Ockert/Woodruff) The board decided to amend the budget by adding a line item for Sheriff’s Youth Ranch for $300. (Silas/Jenkins). The board approved the budget after the amendment. (Ockert/Perrin)
PROGRAMS:
Roy Ockert provided the tentative program schedule for the rest of the year.
MEMBERSHIP:
President Gregg McElhanon suggested we contact existing members who are not coming to meetings. He said he prefers to send them cards letting them know they are missed. Roy Ockert said he thinks there are Kiwanis cards we could use for that purpose. He is going to look for them.
The board approved two applications for membership from Shannon Poss & Benjamin Poss. (Ockert/Jenkins)
The next board meeting will be held on Nov. 15.
Nov. 15, 2023
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Diann Jenkins, Shirley Park, Roy Ockert, Jerry Lewis, Matt Silas, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Warren Skaug, Brandon Brewer.
MINUTES:
The minutes from the previous meeting held on Oct. 11, 2023, were approved as presented by Secretary Diann Jenkins. (Park/Silas)
FINANCIAL REPORT:
The financial report was approved as presented by Treasurer Shirley Park. (Franklin/Woodruff)
OTHER BUSINESS:
The annual Kiwanis Christmas Party was discussed by the board. It was decided to have it at The Parsonage in Jonesboro on Tuesday, Dec. 19, at 6 p.m. We will not have a meeting on Wednesday, Dec 20.
Roy Ockert reported that Dan Spencer has December program scheduling.
Member recruitment was discussed. Roy distributed contact information on prospective members he received from Facebook Leads. Several members are in the process of contacting their lead. Traci Perrin reported she has a person who wants to join.
Traci Perrin also reported she has a meeting at Micro-Society, now Leadership Academy, to talk about getting the K-Kids going.
The next board meeting will be held on Dec. 13 after the regular program meeting.
Dec. 13, 2023
ATTENDANCE:
Gregg McElhanon, Neale Bartee, Diann Jenkins, Shirley Park, Roy Ockert, Jerry Lewis, Matt Silas, Brandon Brewer, Billy Woodruff, Traci Perrin, Jimmy Franklin.
ABSENT BOARD MEMBERS: Warren Skaug.
MINUTES:
The minutes from the previous meeting held on Nov. 15, 2023, were approved as presented by Secretary Diann Jenkins. (Franklin/Woodruff)
FINANCIAL REPORT:
The Financial Report was approved as presented by Treasurer Shirley Park. (Perrin/Jenkins)
Roy Ockert reported that we have 35 people signed up for the Christmas Party, which will be on Dec.19, at 6 p.m.
PROGRAMS:
Roy Ockert reported a program is planned for December 27, the last meeting of 2023.
CANE’S K-KIDS:
Traci Perrin reported the K-Kids program will start in January with open enrollment. The program will start with 10 to 12 kids. Traci also reported she will present the K-Kids Certificate in our January 3 meeting. Traci and Roy are checking licensing requirements for printing T-shirts for the kids starting out the program.
NEW MEMBER APPROVALS:
The board accepted two membership applications sponsored by Traci Perrin. They are Hannah Powell and Matthew Paynter. (Jenkins/Brewer)
Roy reported we will have new member induction on Jan. 3, 2024, at our first meeting of the year.
Roy reported we got nine leads with our first Facebook posting but no new members from that so far.
The board decided to do our annual Christmas gift to our servers at Golden Corral. We have had three servers this year and will gift them $50 each. (Perrin/Woodruff)
The board decided to donate $150 to “TOGETHER WE FOSTER” per their letter of request. It will come from line item 4250 already in the budget.
The next board meeting will be held on Jan. 10, 2023.
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