Minutes — 2021

JANUARY 13, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Andrew Nadzam, Sid Banks.

MINUTES:

The minutes from the previous meeting held on Dec. 16, 2020, were approved as presented. (Shull/P. Skaug)

FINANCIAL REPORT:

Roy Ockert asked Gregg McElhanon to separate the dues from the meals on the report since we are spending on meals and not recouping much now. Gregg said he will do that for the fiscal year. Robin suggested we spend from $600 to $1,000 on equipment to make our Zoom meetings better. Roy O said we really can’t afford to spend the money right now. He said we need a better microphone or TV for people in the meeting room to be heard from their seats. Robin said she will see about getting donations. The financial report was approved as presented. (Shull/P. Skaug)

OLD BUSINESS:

Update on club’s non-profit status tabled.

Matt Silas, one of the chairs of the Membership Committee, noted that we need a really good setup for our Zoom/in-person meetings when we invite prospective new members. It was decided that Matt and Gregg McElhanon will assign names of members and previous members for active members to call and touch base with. Roy O also noted that it sometimes takes revisiting with prospective new members to get results.

Robin K suggested it might be a good idea to try to arrange to have a joint Zoom meeting with another club.

Robin K said we have a contingency meeting plan to always meet on Zoom no matter what happens unless the power is out. Roy O noted we do need to have good communication on the morning of a bad weather event so we don’t end up with members at a meeting that may have been canceled.

The next board meeting will be held on Feb. 17, 2021.

February 17, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Sid Banks.

MINUTES:

The minutes from the previous meeting held on Jan. 13, 2021, were approved as presented. (Park/Silas)

Robin Kuykendall reminded there were special minutes taken in the month of February also. Roy Ockert made a motion that the special minutes be deleted from record since we don’t have to have a formal meeting to change meeting details. Motion was approved. (Ockert/Shull)

FINANCIAL REPORT:

The financial report was given by Gregg McElhanon. Roy Ockert made a motion that we do no further line-item distributions until a decision is made regarding Pancake Day. The Financial Report and motion were passed. (Ockert/Jenkins)

OLD BUSINESS:

Andrew Nadzam reported that he is working with Curt Hawkins. A motion was made to have Hawkins put our steps back to non-profit status in writing. (Ockert/Nadzam)

Regarding the Membership Committee, Matt Silas reported that he has assigned calls for all active members to make to non-active members.

Regarding the review of Pancake Day plans, It was suggested we have a meeting of the club after the program meeting on March 3, 2021, to have a discussion and hear alternative ideas. The motion was passed. (Ockert/Shull)

It was noted that regarding contingency meeting plans, we just need to follow the bylaws.

NEW BUSINESS:

President Robin Kuykendall asked the board if money was no object what five things could we do in the next five years. Robin said one of her would be to have the Dolly Parton Imagination Library active in this area. Robin also asked the board to think about what projects in Kiwanis that we like and the ones we don’t like.

Roy Ockert reported the second annual Mo-Ark District Education Day is coming up on March 13, and this year’s will be on Zoom only. He would like our club to participate.

The next regular board meeting will be held on March 17, 2021.

MEMBERSHIP MEETING

March 3, 2021

A membership meeting was called to decide whether to go ahead with tentative plans to have Pancake Day on May 1, 2021.

Roy Ockert made a motion to have Pancake Day on May 1 and let the Pancake Day Committee work out the details. The motion was seconded by Warren Shull.

Roy did report we can use $5,273 from our endowment fund this fiscal year and $5,847 in the next fiscal year, which will cover our scholarships budget but no other service expenses.

Brad Magee, Pancake Day Chair, reported he has been looking at Sam’s Club for individual serving syrups, butter, etc., and they do not have any. He is also very worried about how we can enforce the restrictions we will still be under at that time. He expressed great worry about the work force problems we would have with trying to handle Pancake Day with the restrictions. For those reasons he declines to chair the committee if the club chooses to go ahead with the May 1, 2021, date.

Warren Skaug reported numbers are going down but no guarantee it will be safe by May 1. He thinks it will be June at best. He also added that medicine is not absolute. He notes the British variant of the virus is in Arkansas now and will still be in play by May 1. Both Warren and Phyllis recommend postponing until the fall or considering an outdoor event.

Roy Ockert said he does not believe the club can go ahead with Pancake Day on May 1 if Brad Magee is not willing to head the committee and therefore withdrew his motion.

Matt Silas says he does not want to give us on Pancake Day though he respects Brad’s opinion. He feels we can not expect “no restrictions” even next year. Matt does admit he is concerned about the work force problem.

Richard Wang said this is a “moment” in the club’s future and does not want to give up on a Spring event.

Robin Kuykendall challenged everyone to think about all our futures.

Gregg McElhanon suggested we go ahead with plans on May 1 with just drive through only.

Richard Wang made a motion to have the board reconsider another way to do Pop Stricklin Pancake Day in 2021. The motion was seconded by Matt Silas. There were 11 in favor and 1 opposed.

Diann Jenkins said with considerations going to the fall of 2021 why not wait until March 2022, which will be the regular time for Kiwanis of Jonesboro to have Pancake Day. She feels like everything will be wide open by then and folks will still be accustomed to Kiwanis Pancake Day in March.

Roy Ockert said he will make a motion for a Fall Pancake Day in the near future.

Meeting adjourned.

SPECIAL BOARD MEETING

March 10, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Diann Jenkins, Shirley Park, Matt Silas, Phyllis Skaug, Warren Skaug, Warren Shull, Gregg McElhanon, Brad Magee, Sid Banks.

ABSENT BOARD MEMBERS: Andrew Nadzam.

President Robin Kuykendall called a special meeting of the board to decide if we are going to cancel Pancake Day for 2021 or if we are still considering it.

Roy Ockert made a motion that we defer the issue of Pancake Day for a while. He says we may still want to consider it at some point. The motion was seconded by Warren Shull. Motion approved.

March 17, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Warren Skaug, Sid Banks.

MINUTES:

The minutes from the previous meeting held on Feb. 17, 2021, were approved as presented. (Silas/P. Skaug)

The special board meeting minutes held on March 10, 2021, were approved as presented. (P. Skaug/Silas)

The financial report was approved as presented by Shirley Park. (Shull/P. Skaug)

OLD BUSINESS:

Andrew reported he will continue to follow up on non-profit status.

Matt Silas reported the committee has made contacts with several members with regard to Membership Committee update.

Shirley reported that she checked on Roy Cooper and he is doing much better.

Diann reported she emailed Alec McDaniel to wish him Happy Birthday and has not heard back from him. She noted we do not want to lose him as a member.

Robin thanked Matt Silas for inviting the Jonesboro Georgia Club (David Knowles) to our meeting last week on Zoom.

Gregg McElhanon made a motion to have a COVID Pancake Day drive through. He proposed we could feed possibly Street Department or Fire Department, etc., and their families and we could pay for it with sponsors that we could get. He had a written plan with 30 sponsors donating $250 or $500 to do that. The motion was seconded by Matt Silas. There was much discussion.

Brad said we have previously not had enough donations to be able to raise enough money for that though he does like the idea and it might work. He does worry that city employees might not come and we could have a lot of unused supplies. He said our cost for Pancake Day is about $1.70 per serving.

Roy Ockert says that does still leave the question of when and where.

Matt Silas said he would volunteer to be a sponsor and would help try to get more sponsors. He said we could make it “City Appreciation Day” and get the mayor behind it. Matt also said we could consider just deliveries.

The decision of the drive through or delivery Pancake Day was tabled. (Jenkins/Shull)

It was decided Matt and Gregg will speak with the mayor and talk to about 10 possible sponsors. Shirley will get them her list of sponsors for Pancake Day. They will bring their findings back to the board for further consideration.

NEW BUSINESS:

President Robin Kuykendall asked for volunteers for the nominating committee. No one volunteered so she said she will be calling on members. Roy reminded her it has to be former presidents.

Robin reported that she, Roy and Diann attended the MO-ARK Education Day on Saturday. She asked what we learned. Roy Ockert said he wants to do a program with the presentation they suggested called “Then & Now.” Diann said she is wanting to know if we have to be a 501(c)3 to file for a Kiwanis grant that they spoke about. Roy said we do not so she said she will be looking into that further. Robin reported she learned a lot about the liability insurance and background checks.

The budget revision was tabled until after a decision is made about the possible Pancake Day fundraiser that was talked about in the meeting today.

The next board meeting will be held on April 21.

SPECIAL MEETING

April 7, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Shirley Park, Diann Jenkins, Warren Skaug, Phyllis Skaug, Gregg McElhanon, Brad Magee, Sid Banks, Andrew Nadzam.

Matt Silas reported he and Gregg McElhanon have visited with Mayor Harold Copenhaver regarding a possible Jonesboro Appreciation Day/Pancake Day in which Kiwanis would feed City of Jonesboro employees and pay for it with sponsorships only. They said the mayor is on board with it.

Matt reported they have visited with some prospective sponsors and gotten several pledges already, if we go ahead with the plan. Sid Banks asked what the goal would be for income from the event, and Matt said a minimum of $9,000. Matt also reported the mayor mentioned the possibility of having the event at the Earl Bell Center.

Diann Jenkins asked if they were planning a pick-up or sit-down meal and Matt said it would be pick-up most likely.

Roy Ockert made a motion that we allow Matt and Gregg to proceed with the plan proposal and have a complete report by April 21. Motion was seconded by Diann Jenkins. Motion passed.

April 21, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Skaug, Phyllis Skaug, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Matt Silas, Warren Shull, Sid Banks.

MINUTES:

The minutes from the previous meeting held on March 17, 2021, were approved as presented. (W. Skaug/Park)

The special minutes from April 7, 2021, were approved as presented. (Park/P. Skaug)

TREASURER’S/FINANCIAL REPORT:

The Treasurer’s report was approved as presented by Treasurer Shirley Park. (P. Skaug/W. Skaug)

OLD BUSINESS:

Andrew Nadzam made a motion regarding our Non-Profit Status:

1. File as a new entity with Arkansas Secretary of State.

2. Do not write a letter to the Internal Revenue Service.

3. Get a new Employer Identification Number (EIN) and complete all proper IRS paperwork for 501(c)4 (approximately $150).

4. Provide Kiwanis International Member Services and Finance with the new EIN for our records.

The motion was seconded by Roy Ockert. Motion approved.

Gregg McElhanon made a second report on a possible Pancake Day. He had four different options and two different ideas about food. He said we could do pancakes or BBQ dinners. He said he could get BBQ from Demo’s for $6 a plate, and all members would have to do is pass them out. There was much discussion about Pancake and BBQ. There were also suggestions as to where to possibly get BBQ plates at a lower price. It was ultimately decided that Gregg should keep planning for a city employees weekday dine-in at the Earl Bell Center and check other sources for BBQ. Also, it was decided members will work in pairs to go out and get donations. (W. Skaug/McElhanon)

NEW BUSINESS:

The club received a member resignation letter from Waylon Harris. Roy Ockert made a motion that we decline his resignation and agree not to charge him for meals. Roy said he will restructure our fees in the next budget. (Roy/W. Skaug) Motion approved.

The next board meeting will be held on May 19.

SPECIAL MEETING

May 5, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Sid Banks, Richard Wang, Matt Silas, Warren Skaug, Phyllis Skaug, Shirley Park, Diann Jenkins, Warren Shull, Gregg McElhanon.

The board set the date for the City of Jonesboro Employee Appreciation Day for Thursday, June 17, at the Earl Bell Center. (P. Skaug/Park)

May 19, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Sid Banks, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Matt Silas.

MINUTES:

The minutes from the previous meeting held on April 21, 2021, and the minutes for the special meeting held on May 5, 2021 were approved as presented. (Park/Banks)

TREASURER’S REPORT:

The treasurer’s report presented by Treasurer Shirley Park was approved as presented. (Nadzam/W. Skaug)

OLD BUSINESS:

Gregg McElhanon reported on the fund-raising project. He said we have approximately $5,500 pledged or collected. He says about $1,000 will be needed for advertising budget. He also recommended that we have sponsors email their logo to us. Gregg is going to try to get a headcount from the city by Friday, May 21.

Andrew Nadzam reported he is still working on the process of our corporate filing. He said he would like to use Secretary Diann Jenkins name and address as registered agent.

Roy Ockert reported he has not been successful at finding another venue in which to meet.

The next board meeting will be held on June 16, 2021.

June 16, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Shirley Park, Diann Jenkins, Sid Banks, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Andrew Nadzam, Warren Shull, Warren Skaug, Phyllis Skaug.

MINUTES:

The minutes from the previous meeting held on May 19, 2021, were approved as presented. (Park/Banks)

Treasurer’s Report:

The treasurer’s report was approved as presented. (Jenkins/Banks)

OLD BUSINESS:

Gregg McElhanon reported we have pledges totaling $13,250 for the Appreciation Lunch for the City. He said we have collected about $10,000. The expected expense should be about $3,000. A head count was taken and about 20 members are expected to serve.

NEW BUSINESS:

The board had an application for membership from Traci Perrin. She was accepted unanimously. (Jenkins/Silas)

The next board meeting will be held on July 21, 2021.

July 21, 2021

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Sid Banks, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: Andrew Nadzam.

MINUTES:

The minutes from the previous meeting held on June 16, 2021, were approved as presented. (Park/Shull)

TREASURER’S/FINANCIAL REPORT:

The treasurer’s/financial report was approved as presented by Treasurer, Shirley Park. (Ockert/Shull) Approved.

Roy Ockert made a motion we open back up our “service” line items, in light of our recent fundraiser. Seconded by Warren Shull. Approved.

OLD BUSINESS:

The board decided Shirley Park will go ahead and purchase four boxes of peaches from the Church Health Center for $500 per our line item. They will be distributed to the NEA Food Bank and City Youth Ministries.

Gregg McElhanon reported we have $1,2000 in the bank from our City Appreciation Lunch, and we are expecting another $1,200. Expenses were $3,100.

NEW BUSINESS:

Roy Ockert asked the board to authorize $1,000 in expenses for members taking part in the District Convention to cover their registration and meal fees. (Ockert/W. Skaug) Approved.

The next board meeting will be held on Aug. 18, 2021.

SPECIAL MEETING

August 4, 2021

ATTENDANCE:

Robin Kuykendall, Matt Silas, Warren Skaug, Phyllis Skaug, Shirley Park, Diann Jenkins, Gregg McElhanon.

President Robin Kuykendall called a special meeting of the board. She asked the board members to revisit the donors for the City Appreciation fundraiser and ask them to lunch and reach out to them about corporate membership.

President Robin Kuykendall recognized Gregg McElhanon and Matt Silas for their leadership in coming up with the City Appreciation fundraiser, organizing and making it happen.

President Robin Kuykendall handed out a copy of her letter of resignation to all the board members. She will be relocating to Lee’s Summit, Mo., right away. She said as a licensee of the Missouri Bar she has found growing opportunities to serve disabled children.

August 18, 2021

ATTENDANCE:

Roy Ockert, Andrew Nadzam, Diann Jenkins, Shirley Park, Warren Shull, Brad Magee, Sid Banks, Gregg McElhanon.

ABSENT BOARD MEMBERS: Matt Silas, Phyllis Skaug, Warren Skaug.

MINUTES:

The minutes from the previous meeting held on July 21, 2021, were approved as presented. (Shull/Banks)

The minutes from the special meeting held on August 4, 2021, were approved as presented. (Park/Shull)

FINANCIALS:

The Financial Report was accepted as presented. (Shull/Jenkins)

Roy mentioned we may have to take some money from the Endowment to fulfill all of our service expenses but hopefully not.

Roy said Carla Nadzam had asked about a $500 donation to the Family Crisis Center, and it was noted we will need to wait until after Oct. 1.

OLD BUSINESS:

Gregg McElhanon reported on the City Appreciation Luncheon. He said we made approximately $12,820 and our expenses were about $2,000 so our net profit is about $10,700.00.

Andrew Nadzam gave an update on our corporate filing. He said Kiwanis International gave us quite different information than the attorney had. Shirley, attorney Donn Mixon, & Andrew will visit on this matter and get back with the board.

Roy noted that everything he heard regarding the District Convention that we hosted here in Jonesboro were positive.

NEW BUSINESS:

The board accepted the resignation of President Robin Kuykendall. (Shull/Nadzam)

Roy gave a tentative date for the Awards and Installation Banquet of Sept. 29. He gave the board choice of Embassy Suites or Jonesboro Country Club. It was decided to try to get the Country Club on that date since most seem to like it and it is a little less expensive than the Embassy Suites. Roy said the cost will be $30 for each attendee. (Jenkins/Shull)

The first draft of the 2021-22 budget was reviewed by the board.

A report on tentative committee heads was reviewed by the board.

Andrew Nadzam mentioned that he and Carla had met with the Cherokee Village Club on one occasion.

Roy reported there has been a change in policy on new member dues for both Kiwanis International and the Missouri-Arkansas District. There will be no new member fees and other fees will be prorated by the time of the year they join.

The next board meeting will be held on Wednesday, Sept. 15, at 1 p.m.

September 22, 2021

ATTENDANCE:

Roy Ockert, Shirley Park, Warren Skaug, Phyllis Skaug, Sid Banks and Gregg McElhanon. Also in attendance were board members designate Ron Sitton and James McKinney.

ABSENT BOARD MEMBERS: Matt Silas, Andrew Nadzam, Brad Magee, Diann Jenkins and Warren Shull.

MINUTES:

The minutes from the previous meeting held on Aug. 18, 2021, were approved as presented. (McElhanon/W. Skaug)

FINANCIAL REPORT:

The financial report was approved as presented by Gregg McElhanon. (W. Skaug/P. Skaug.). Roy pointed out that the sponsor money the club received from the appreciation luncheon was a blessing in that it let us do almost everything we had budgeted to do.

OLD BUSINESS:

President Ockert reported that currently the count is 19 who will be attending the Awards-Installation luncheon on Sept. 29. He was hoping to have 22 to 25 in attendance and asked that we encourage others to come.

President Ockert presented a tentative meeting schedule for 2021-22. Upon motion of Sid Banks and seconded by Gregg McElhanon, the meeting scheduled was approved.

President Ockert presented an updated Committee assignment schedule. He encouraged the committees, especially the program members, to be more creative and innovative if we are to bring people back to Kiwanis. He set a goal for the club to increase membership by five by Sept. 30, 2022.

Another draft of the 2021-22 budget was reviewed by the Board. The proposed budget calls for dues to be raised from $13 to $18 per month. After discussion and minor revisions, the budget was approved and will be presented to the membership to be voted on at the Oct. 6 meeting. (Park/Banks)

President Ockert pointed out that we do not have an immediate past president since Robin is no longer a member of the club, and the other immediate past presidents are board members designate. The bylaws call for the next most immediate past president to serve. Richard Wang has agreed to act in that capacity and will be installed as past president and board member. (W. Skaug/Banks).

NEW BUSINESS:

There was a general discussion of the board about the continuation of Zoom and Facebook live feeds. Zoom fees are $15 per month (every other month since Roy is using it also for another organization). It was pointed out that it is a lot of trouble to get it ready and that we only have one member who is using it consistently. It was decided that the club would use it for special meetings, such as our scholarship recognition luncheon and when we have speakers that are of interest to the community.

Next board meeting and retreat: Monday, Oct. 11, 6:30 p.m., at the home of Roy Ockert, 3617 Alabama Road. (It is being moved up a week as Roy will not be available the following week due to attending mandatory governor-elect training in Indianapolis.)

October 11, 2021

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas.

ABSENT BOARD MEMBERS: Ron Sitton, Andrew Nadzam.

MINUTES:

The minutes from the previous board meeting held on Sept. 22, 2021, were approved as presented. (Ockert/McKinney)

FINANCIAL REPORT:

The financial report was postponed since the meeting was held at Roy Ockert’s home and was mainly for brainstorming ideas to help the club gain more members and do more community projects.

NEW BUSINESS:

Roy asked the club if they would like to do more activities at night such as a Christmas Party at the Country Club. Most seemed to be favorable to the idea, but no motion was made.

Richard Wang suggested we invite Jerry Morgan to speak regarding the so- called Hamburger Tax, which will be voted on Nov. 3. Roy pointed out that if we have him speak before the election, we would have to invite the opposition on the tax also. No motion was made.

It was mentioned that we will probably want to do another community service appreciation day, possibly on a smaller scale this year.

It was mentioned that the tentative date for Pancake Day this year will be March 5. There were several ideas mentioned regarding other activities in conjunction with Pancake Day, like a silent auction or a photo session with Easter Bunny or even Howl.

Roy handed out an informational flyer that needs to be updated and asked everyone to look at it and give him suggestions.

There was a mention that they have book vending machines. They can be loaded with books for children to use their awards (coins etc.) they get in class to buy a book. It was decided that would be a great thing to check into. We could possibly put our name on the machine and place in a school.

It was also mentioned we could form a K-Kids or AKtion club at one of our elementary schools. It was discussed that possibly we should try younger kids for a relationship with Kiwanis.

Sid mentioned that he and Traci Perron will be visiting the schools and attending the Key Club meetings.

Roy mentioned we need to buy new name tags for members because ours are in bad shape. He would also like us to get new shirts but suggests we buy those on our own.

Roy said he would like us to fulfill Distinguished Club status this year.

The next board meeting will be held at 1 p.m. on Wednesday, Nov. 17.

November 17, 2021

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas, Andrew Nadzam.

MINUTES:

The minutes were approved with one correction on the second paragraph of New Business. ”Which will be voted on November 3rd” was stricken as incorrect information. (McElhannon/Sitton)

FINANCIAL REPORT:

The financial report was approved as presented by Gregg McElhannon. (Wang/Sitton)

COMMITTEE DISCUSSIONS:

Community Service (Chair, Gregg) — Roy asked if he thought there was any opportunity for the club to do a service project before Pancake Day. Diann suggested the Family Crisis Center may need a meal or gifts for the children who are there at Christmas time. Gregg said he will check on that.

Youth Programs/Scholarship (Chair, Sid) — Sid announced Earl Collins applications have been sent to the schools. Jan. 15 is the deadline for getting them back in.

Pancake Day/Fund Raising (Chair, Brad) — Brad announced we do have the First Presbyterian Church reserved for March 5 for Pancake Day. It was decided to keep the ticket prices the same as last time — $6 in advance and $7 at the door. (Magee/Jenkins)

Membership (Matt Silas, Chair) — Roy said he will speak at our meeting on Dec. 1 regarding the things he learned at governor-elect training about recruiting new members.

It was decided we will have a Christmas party at The Parsonage on Tuesday, Dec. 7, at 6:30 p.m. Eighteen people are already signed up.

OLD BUSINESS:

Roy suggested the idea of getting new nametags since our current ones are in very poor condition. There was no motion made to purchase them at this time.

Roy suggested we purchase new shirts as a group but pay for our own. He will look at some samples and bring this idea back to the board.

Andrew spoke regarding corporate filing. He said there is no rule stating we have to notify the IRS, but morally he thinks we still should. Roy said was told by an Kiwanis International official that we should just close our current filing and file a new one. Andrew said if we could get that in writing from International, then he would be OK with it.

NEW BUSINESS:

The club approved a new membership application from Bill Odom. (Jenkins/Spencer)

The next board meeting will be held on Dec. 15 at 1 p.m.

December 15, 2021

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas.

ABSENT BOARD MEMBERS: Andrew Nadzam.

MINUTES:

The minutes from the previous meeting held on Nov. 17, 2021, were approved as presented. (Sitton/Banks)

FINANCIAL REPORT:

The October and November financial reports were approved as presented. (Sitton/J. McKinney)

COMMITTEE REPORTS:

Community Service — Gregg McElhanon will take a $500 check to the Family Crisis Center which is a line-item donation. and he will ask if there is anything we can do for them as a project.

Membership — Matt Silas reported that Larry Tolbert has expressed an interest in joining the club several times. Matt is going to contact him.

Youth Programs/Scholarships — Sid Banks reported the Earl Collins Scholarship applications are out and are due back on Jan. 15.

Pancake Day/Fundraising — Brad Magee reported that tickets are ordered and expected in early January. Also, the Jan. 5 meeting will be set aside for Pancake Day planning. The board decided to do ticket sales and fund-raising separately.

OLD BUSINESS:

Update on corporate filing was tabled per Andrew’s absence.

NEW BUSINESS:

Roy Ockert reported there is no “New Member Fee” any more for new members. It was decided new members will be billed for regular dues instead of asking for them up front but corporate dues will be requested up front. (Sitton/Wang)

It was decided to spend $100 for our servers’ Christmas cash gift. Since we have had two different servers this year, we will split the $100 equally between Sharon and Brandy. (Silas/Jenkins)

The next board meeting will be held on Wednesday, Jan. 19, at 1 p.m.