Board minutes — 2022

January 19, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas, Andrew Nadzam.

ABSENT BOARD MEMBERS: Dan Spencer.

MINUTES:

The minutes from the previous meeting held on Dec. 15, 2021, were approved as presented. (Banks/Wang)

FINANCIAL REPORT:

The financial report was approved as presented. (Sitton/Banks)

COMMITTEE DISCUSSIONS:

Youth Programs/Scholarships: Chair Sid Banks reported he has picked up the Earl Collins applications from the schools. There are several. He and James will judge them and take them to Judge Wilson Ralph Wilson, who handles applications for our region. 

PANCAKE DAY/FUND RAISING: Roy Ockert asked Chair Brad Magee if he thought we should postpone Pancake Day because COVID is supposed to be just calming down by March and it would not give us much time to sell tickets. After much discussion it was decided to consider April 30. Brad checked on the facility, and it is available for that day. There was an online vote as to whether the board wanted to keep the date for March 5 or postpone it until April 30. April 30 won unanimously. The club will get new tickets printed to keep down confusion.

OLD BUSINESS:

Update on corporate filing has been tabled waiting for a Kiwanis International financial representative to give us something in writing that says we do not have to contact the IRS upon establishing a new corporation.

NEW BUSINESS:

Member Traci Perrin was told at District Convention if you were ever a Key Club member or Circle K member, the national dues are waived for the first two years of Kiwanis membership. Our secretary called KI to see if we could get a refund for this year since we have already paid. She was told we cannot get a refund but they will put it on record so Traci will not be charged international dues next year. It was decided to give Traci credit for the first year’s dues that she was charged for. (Jenkins/Banks)

The board accepted the application of Larry Tolbert, who is the father of our member Traci Perrin. (Jenkins/Park)

The next board meeting will be held on Feb. 16 at 1 p.m.

Feb. 16, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas, Andrew Nadzam.

MINUTES

The minutes for the previous meeting held on Jan. 19, 2022, were approved as presented. (Park/Banks)

FINANCIAL REPORT

The financial report was approved as presented by Gregg McElhanon and Shirley Park. (Sitton/Silas)

COMMITTEE DISCUSSIONS

Programs: Chair Ron Sitton reported next week our meeting will be held at the Bradbury Art Museum at ASU.

Membership: The board accepted a new member application from John Beineke, effective March 1, 2022. (Wang/Banks)

The board accepted the resignation of Mindy Shields. (Park/Jenkins)

Roy Ockert reported we need to get our forms turned in for the Club Boost.

YOUTH PROGRAMS/SCHOLARSHIPS: Chair Sid Banks reported the Earl Collins Scholarships have been sent to Ralph Wilson, regional director for the foundation. Also, Valley View has applications for our club scholarships, and Jonesboro High School and Nettleton High School will have them soon.

PANCAKE DAY/FUNDRAISING: Roy reported he is working on re-formatting the sponsor Letter.

Awards & Nominating: Shirley Park, Sid Banks and Matt Silas will form the committee to make nominations for officer Eelections. They will do their first report by May 4. 

OLD BUSINESS

Corporate Filing/Tax Status: The board decided we will dissolve our present corporation, file new articles of incorporation and file for a new tax ID number using the name “Jonesboro Kiwanis Club Inc” as a 501(c )4 nonprofit organization. (Silas/Jenkins)

The next board meeting will be held Wednesday, March 16, at 1 p.m.

March 16, 2022

ATTENDANCE

Roy Ockert, Shirley Park, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, and Matt Silas.

MINUTES

The minutes for the previous meeting held on Feb. 16, 2022, were approved as presented. (Park/Sitton)

FINANCIAL REPORT

The financial report was approved as presented by Shirley Park. (Sitton/Spencer)

COMMITTEE DISCUSSIONS

Programs (Chair, Ron Sitton): General discussion of upcoming programs including forum for three candidates running for prosecuting attorney.

Membership (Chair, Matt Silas): The board accepted a new member application from Jimmy Franklin. (Wang/Silas)

Youth Programs/Scholarships (Chair, Sid Banks): Roy reported that the scholarship program is scheduled for May 11. He expressed that although we had a nice occasion at the country club last year, it would be less of a hassle to have it at Golden Corral since we now have a big nice room and we will not have to turn in a number and pay for those that do not show up like we did at JCC. The program, like last year, will also be live on Facebook. 

Pancake Day/Fund-Raising (Chair, Brad Magee): Brad reported that he has applications to complete from both Walmart and Sam’s for donations. He says he is not sure if it will do any good to complete them since the fine print says that basically 501(c)4 organizations are excluded. Sam’s Club verbally said they would approve $150 if we come in on April 1. Since Brad will be gone two weeks for vacation beginning March 27, Roy agreed to take the information Brad has and see what can be done. Brad also reported that since Fowler Foods no longer has any restaurants, we will not be getting any supplies from them. Brad suggested that Shirley send a sponsorship letter to them in hopes that they will make a monetary donation. The board also discussed ordering 10% less in supplies than in past years in the event attendance is down this year. It was decided it would be better to underbuy and if needed go buy more the day of than overbuy and it be wasted. There was also a general discussion about paper versus Styrofoam plates and cups, and individual containers of margarine and syrup versus the big containers placed on the tables. Roy said he has a couple of sources he will check out to compare prices. Also, Brad brought up that all our banners have the wrong date since they say the first Saturday in March. Roy will check and see if PakMail can do an overlay on the date. 

OLD BUSINESS:

Corporate Filing/Tax Status: Roy reported that Shirley had given him a copy of proposed articles of incorporation and KI application for incorporation. Those will be distributed to the board to review and to vote on at next month’s meeting. The requirement is that we give at least two weeks’ notice and then when we have our annual meeting of election of officers, we will vote on dissolving the present corporation and filing new articles of incorporation for Jonesboro Kiwanis Club, Inc. 

NEW BUSINESS:

Ron Sitton reported on the Mo-Ark Educational Leadership Conference he attended at Malvern. He said they had some beneficial ideas on how to build your club up and how to deal with certain problems within your club.

Gregg has said he will be one of the two delegates we can elect for the KI Convention, June 8-11 in Indianapolis. Roy is an at-large delegate as governor-elect. Roy will send out an email about the remaining delegate spot. 

The next board meeting will be held Wednesday, April 20, at 1 p.m.

April 27, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas, Andrew Nadzam.

MINUTES:

The minutes from the previous board meeting were approved as presented. (Wang/Sitton)

FINANCIAL REPORTS:

The financial report as presented by Shirley Park were approved as presented. (Silas/Sitton)

The board agreed to contribute $150 to Kamp Kiwanis. The funds will come from discretionary line 4530 in the budget. (Sitton/Jenkins)

COMMITTEE DISCUSSIONS:

Programs (Ron Sitton, chairman): May 4 and May 18 will be political forums.

Scholarships (Sid Banks, chairman): May 11 will be 2022 scholarship presentations. Three Valley View Students will receive $1,500 scholarships. One Nettleton student will receive a $3,000 scholarship. One Jonesboro student will receive a $3,000 scholarship.

The board agreed they will each be presented with a third of their scholarship on May 11. (Jenkins/Banks) The Earl Collins winner was from our district. She will invited to the presentation. 

Membership (Matt Silas, chairman): The board accepted the resignation of Matt Rankin. (Park/Gregg). The board accepted the application of Brandon Brewer. (Jenkins/Sitton)

Awards & Nominating: (Shirley Park, chairman): The committee reported it will report by May 11 for the May 25 Annual Meeting. Warren Skaug will be nominated for vice president; Billy Woodruff and Traci Perrin for two of the three board positions open.

OLD BUSINESS:

Corporate filing, tax status

The board approved the proposed articles of incorporation. (Wang/Silas) Next, they will be referred to the membership for a vote on May 25, then sent to KI and finally to the Arkansas secretary of state if passed by the above.

NEW BUSINESS:

Delegates for KI Convention, June 8-11 in Indianapolis.

Two members elected were Gregg McElhanon & Traci Perrin. (Park/Sitton) The board agreed to move $500 from the Mid-Winter line 6022 to International Convention line 6018 to give each delegate $1,000 each to help with convention costs. (Silas/Wang)

The next board meeting will be held on May 25 at 1 p.m.

May 25, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, James McKinney, Richard Wang, Brad Magee, Sid Banks, Matt Silas.

ABSENT BOARD MEMBERS: Andrew Nadzam.

ALSO ATTTENDING: Jimmy Franklin.

MINUTES — Diann 

The minutes from the previous board meeting held on April 27, 2022, were approved as corrected.

The Earl Collins winner was from our district, but she was unable to attend the presentation. Under Committee Discussions. (Wang/Sitton)

FINANCIAL REPORTS — Gregg/Shirley

The Financial Report was approved as presented. The board decided we will transfer money from our Endowment Account to our Scholarship Fund in August. Amount has not been decided. (Sitton/Banks)

COMMITTEE REPORTS

Community Service — Chairman Gregg McElhanon reported he will contact City Youth Ministries to plan a project with them and also be try to plan a Public Appreciation Day to get us in the public eye.

Membership — Chairman Matt Silas said we will be forming teams of two who will be responsible for contacting two prospective members in accordance with the Kiwanis Two for Two plan.

Pancake Day (Chairman Brad Magee) — Treasurer Shirley Park said our numbers as of today are Income $16,752 and Expenses $3,086.

Awards and Nominating — At the membership meeting held on May 25, chairman Shirley Park read the third reading of the nominations for officers. All were elected unanimously.

President — Gregg McElhanon

President-elect — Ron Sitton

Vice president — Warren Skaug

Secretary — Diann Jenkins

Treasurer — Shirley Park

Past President — Roy Ockert

Directors (2-year term) – Billy Woodruff, Traci Perrin and Jimmy Franklin.

Holdover directors, with one year remaining on their terms, are are Dan Spencer, James McKinney and Matt Silas

Roy announced the Awards & Installation Luncheon is tentatively set for Sept. 28. We need to decide where we want to have it.

OLD BUSINESS: 

The membership voted to adopt the Articles of Incorporation. (Park/Shull) The membership voted to change the name of the club from Kiwanis Club of Jonesboro to Jonesboro Kiwanis Club Inc. to avoid any confusion with the new incorporation. (Sitton/Perrin)

NEW BUSINESS:

President Roy Ockert announced he will be on vacation July 19 thru August 5. He will miss meetings July 20, 27 and Aug. 3.

The Kiwanis International Convention is June 8-11 in Indianapolis, Ind. The directors had previously elected Gregg McElhanon and Traci Perrin as the club’s delegates.

The next board meeting will be held on June 15.

SPECIAL MEETING

July 5, 2022

President Roy Ockert called a special email board meeting to approve applications from two prospective new members. They are Neale King Bartee and Elaine Bartee. They are sponsored by Warren and Phyllis Skaug. 

They were accepted for membership by a majority vote of eight members who responded to the email.

Motion approved (Park/Jenkins).

July 13, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, Brad Magee, Sid Banks, Matt Silas, Andrew Nadzam.

ABSENT BOARD MEMBERS: James McKinney and Richard Wang.

MINUTES – DIANN

The minutes from the previous board meeting held on May 25 were approved as presented. (Banks/Park)

FINANCIAL REPORT – GREGG/SHIRLEY

The financial reports for May and June were approved as presented. (Silas/Spencer)

COMMITTEE DISCUSSIONS:

Community Service (Gregg McElhanon, chairman): Gregg has been trying to reach City Youth Ministries about doing a project for them, but no one is calling him back.

Awards and Nominating (Shirley Park, chairman): It was decided Roy will try to get the Country Club for September 21 for the Awards and Installation Banquet.

It was decided the club will have a picnic on Sept. 28. Other details will be worked out later.

OLD BUSINESS:

Corporate filing, tax status

Shirley Park received notice back from Kiwanis International approving our Articles of Incorporation but letting us know we can’t use the name “Jonesboro Kiwanis Club” because all clubs names have to start with Kiwanis Club of … first. It was decided, we will use the name “Kiwanis Club of Greater Jonesboro, Inc.” (Jenkins/Sitton)

NEW BUSINESS:

It was noted that the District Convention is Aug. 26-27 at University Plaza Hotel, Springfield, Mo.

The club can have three delegates, two of whom should be club president and president designate. The board voted to designate Jimmy Franklin as a delegate. (Jenkins/Park)

It was noted that the budget to attend is only $500. The board voted to move $250 from Governor Visit, line item 6024 to District Convention, line item 6020. (Park/Magee)

The next board meeting will be held on Aug. 17, 2022.

August 17, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, Brad Magee, Sid Banks.

ABSENT BOARD MEMBERS: James McKinney, Richard Wang, Matt Silas, Andrew Nadzam.

MINUTES:

The minutes prepared by Diann from the previous meeting held on July 13 were accepted as presented. (Park/Banks)

The special email minutes prepared by Diann from July 6 were accepted as presented. (Sitton/Magee)

The special email minutes prepared by Diann from July 14 were accepted as presented. (Banks/Sitton)

FINANCIALS

The financial report was presented by Gregg and was approved as presented. (Sitton/Banks)

It was noted that the Golden Corral is going up on their meal prices so there will need to be a club vote in October (our next fiscal year) about changing our charge for meals.

PROGRAMS:

It was noted that the Awards & Installation Luncheon will be held on Sept. 21 at the Jonesboro Country Club. The Bartees will be inducted into the club at the luncheon.

It was also noted the club plans to have a picnic on Sept. 28. No other plans have been made at this time.

Ron and Roy are checking on places to purchase new cups for our speakers.

COMMUNITY SERVICE:

Gregg said City Youth Ministries responded to him that they need organization in their storage closet.  He is going to explore that a little more to see what we can do.

Gregg Roy also mentioned the Jaycees organization has dissolved in Jonesboro. He suggests we try to contact any of their members about any projects they were doing and try to gain some Kiwanis members from the previous Jaycee members.

MEMBERSHIP:

Shirley and Diann reported they have made two contacts and have followed up with them.

YOUTH PROGRAMS/SCHOLARSHIPS:

Sid said he has received proof of enrollments from recipients of the scholarship. 

He also stated he believes the scholarship payments can come straight from the Endowment Fund to the students’ accounts at ASU.

PANCAKE DAY/FUNDRAISING:

Brad requested we increase the amount of rent we pay to the church to $700. It will be considered in plans for the 2022-23 budget.  

CORPORATE FILING/TAX STATUS:

Shirley said she needs Roy and Diann to sign a form for the name change from Kiwanis Club of Jonesboro to Kiwanis Club of Greater Jonesboro Inc. for KI.

It was noted the District Convention is Aug.26-27 at University Plaza Hotel in Springfield, MO.  Our delegates are Roy Ockert, Gregg McElhanon and Jimmy Franklin.  Ron Sitton is an alternate.

The next board meeting will be held on Wednesday, Sept. 14, at 1 p.m.

September 14, 2022

ATTENDANCE:

Roy Ockert, Gregg McElhanon, Diann Jenkins, Shirley Park, Ron Sitton, Dan Spencer, James McKinney, Sid Banks, Matt Silas.

ABSENT BOARD MEMBERS: Richard Wang, Brad Magee, Andrew Nadzam.

MINUTES:

The minutes from the previous meeting held on Aug. 17, 2022, were approved with a correction. Under Community Service. It was Roy and not Gregg who mentioned the Jaycees organization has dissolved. (Sitton/Park)

FINANCIAL REPORT:

The financial report was presented by Gregg McElhanon and was approved as presented. (Banks/Silas)

PROGRAMS:

Per Ron the meeting for Sept. 21 is our annual Awards and Installation Banquet at the Jonesboro Country Club. Roy said there will be three subjects to bring before the club for a vote at that meeting. Approval of a name change to Kiwanis Club of Greater Jonesboro, an increase in meal charges to $10.50 and deleting the language in our bylaws regarding new member fees of $70. It was noted that International has removed new member fees from their bylaws. 

It was noted the meeting of Sept. 28 we will have a club picnic at Craighead Forest Park, Pavilion 1, which is the Kiwanis Pavilion. Roy will not be able to attend since he will be doing district duties at the Conway Club that day.

OLD BUSINESS:

Roy reported he has new cups ordered for the speakers. They say Kiwanis Club of Greater Jonesboro.

Shirley reported the Articles of Incorporation have been filed with the Secretary of State and she is awaiting our certificate. Since this meeting Shirley reported we have received the certification certificate.

The next board meeting, starting a new fiscal year, will be held Wednesday, Oct. 12.

SPECIAL MEETING

Sept. 15, 2022

The board did an email vote on the budget for 2022-23.  Version 3 dated 9/14/22 was approved by eight members (a quorum) who emailed their votes. Silas/Sitton

October 19, 2022

ATTENDANCE

Gregg McElhanon, Ron Sitton, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Traci Perrin, Jimmy Franklin.

MINUTES

The minutes from the previous board meeting held on Sept. 14, 2022, were approved as presented. (Sitton/Perrin)

The minutes from the business meeting of the club at the Awards Banquet were approved as presented. (Franklin/Perrin)

FINANCIAL REPORT

The financial report as presented by Treasurer Shirley Park was approved as presented. (Perrin/Franklin)

COMMITTEE REPORTS

Community Service: Gregg reported he has spoken to J.D. Walker at Nettleton Schools regarding homeless students. He said there is potential there for a service project to help with that. He also said he is going to try to get industrial companies on board with contributing to scholarships for trade school.

Membership: Matt Silas has agreed to head up the membership committee.

Programs: Ron said there is a new bookstore in town that he will try to get to speak to our club. He said he also like the Christmas party like we had last year.

OLD BUSINESS

Corporate filing: Shirley said the next step is getting a employer identification number as a nonprofit corporation — 501(c)4). She is working on that.

NEW BUSINESS

Roy presented a Kiwanis meeting schedule for 2the 022-23 fiscal year.

Roy suggested in order to get a Service Leadership Program (K-Kids for example) we need to get information from the schools. When we get it going, background checks and online education will need to be done by members in contact with children. The school sponsor will get a kit that we would provide with instructions.

A Satellite Club was mentioned for members who would rather attend evening meetings. We would need to identify at least five or six people who are interested in forming a satellite club.

The next board meeting will be held on Nov. 16, 2022.

November 16, 2022

ATTENDANCE:

Gregg McElhanon, Ron Sitton, Warren Skaug, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Traci Perrin, Jimmy Franklin.

MINUTES:

The minutes were approved as presented by Secretary Diann Jenkins. (Sitton/Woodruff)

FINANCIAL REPORT:

It was noted that the final scholarship payments will be due in January. The money may come from the endowment. The board decided to give each of our servers at Golden Corral a $50 Christmas gift. The financial report was approved as presented by Treasurer, Shirley Park. (Franklin/Sitton)

COMMITTEE REPORTS:

Community Service (Gregg McElhanon) — Gregg suggested it would be a good idea to partner with J. D. Walker, assistant director of mental health and crisis services by helping to build beds. Diann Jenkins suggested we do a project of our own where we all buy a bed in a bag to help with the beds for children with no beds. No motions were made.

Programs (Ron Sitton) — Ron said he is working on a spreadsheet to see who needs to be invited. He has several already lined up for January.

Meeting/Programs Schedule —Roy Ockert said we may be able to plan a debate before the City Council runoff on Nov. 29.

K-Kids Club — Traci Perrin has reached out to Virtual and Performing Arts and is getting details from them.

OLD BUSINESS:

Shirley Park reported we have an Employer Identification Number and have filed the notice of intend to operate.

Roy Ockert reported the Christmas Party is planned for Dec. 13 at The Parsonage same as last year. The charge is $10.50 per person. He is sending around a signup sheet.

NEW BUSINESS:

Diann Jenkins received a request for a donation from KLEK Radio for a donation. Diann made a motion that we donate $100. Motion passed. Money will come from line item 4416. (Jenkins/Woodruff)

However, another motion was made by Ron Sitton to change the donation to $150 to KLEK. Motion passed and overrode previous motion. (Sitton/Park)

The next board meeting will be held on Dec. 21, 2022.

December 21, 2022

ATTENDANCE:

Gregg McElhanon, Diann Jenkins, Shirley Park, Roy Ockert, James McKinney, Matt Silas, Dan Spencer, Billy Woodruff, Jimmy Franklin.

ABSENT BOARD MEMBERS: Ron Sitton, Warren Skaug, Traci Perrin.

MINUTES:

The minutes from the previous meeting held on Nov. 16 were approved as presented by Secretary Diann Jenkins.

FINANCIAL REPORT:

The financial report was approved as read by Treasurer Shirley Park.

COMMITTEE REPORTS

Community Service — Gregg reported he will get letters out regarding Trade School Scholarships.

Programs — Roy reported that Richard Wang has all programs planned through January.

Meeting/Programs Schedule — Roy reported our first meeting in January will be the 4th and will be regarding Pancake Day Planning.

NEW BUSINESS:

Roy Ockert reported there is a problem with the receiver in Golden Corral’s podium and it would be nice if we had a big screen TV but no motions were made, just discussion.

The next board meeting will be held on Jan. 18, 2023.