Embedded Files
January 17, 2018
ATTENDANCE:
Matt Silas, Sid Banks, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen.
ABSENT BOARD MEMBERS: James McKinney, Doyle McKinney, Warren Shull, Andrew Nadzam, Jerry Lewis.
MINUTES:
The minutes from the previous board meeting held on Dec. 20, 2017, were approved as presented. (Banks/Ockert)
TREASURER’S REPORT:
Treasurer Bill Dunnam reported that a member who was in arrears has paid up.
The board decided to issue line item 4510 for $222 for Earl Collins Foundation.
The treasurer’s report was approved as presented. (Wang/Banks)
NEW BUSINESS:
Roy Ockert reported the MO-Ark Midwinter Convention in Columbia, Mo., will be Feb. 23-25. There will be no elections but there will be breakout classes.
President Matt Silas appointed Roy Ockert as the chairman of the Membership Committee. Roy accepted.
Four new member applications were approved by the board. They are Mindy Shields, Matthew Thomas Knight, Garrett Barnes and Preston King. Their membership will be effective Feb. 1, 2018. (Ockert/Banks)
The board discussed “New Member Fees” ($70) will be accepted with the applications or will be billed on their first statement.
It was decided to reward members for ticket sales of 100 or more. (Ockert/Wang)
The board discussed the “Snow Policy,” which will be left to the discretion of the president.
The next board meeting will be held on Feb. 13, 2018.
SPECIAL MINUTES
February 7, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Diann Jenkins, Bill Dunnam, Richard Wang, Roy Ockert, Jerry Bowen, Doyle McKinney, Andrew Nadzam, Warren Shull, Jerry Lewis
President Matt Silas called a special meeting of the board to approve the new member application of Gregg McElhanon. (Shull/Lewis) Approved
February 20, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Doyle McKinney, Warren Shull, Andrew Nadzam, Jerry Lewis.
MINUTES:
The minutes from the previous meeting held on Jan. 17, 2018, were approved as presented. (Shull/Wang)
The minutes from the previous special meeting held on Feb. 7, 2018, were approved as presented. (Wang/Ockert)
TREASURER’S REPORT:
The financial reports were approved as presented by Treasurer, Bill Dunnam. (Lewis/Shull)
OLD BUSINESS:
Member Robin Kuykendall was reinstated per her request. (D. McKinney/Ockert)
It was noted that Roy Ockert will be attending the Missouri ArkansasMidwinter Convention in Columbia, MO, Feb 22-25.
NEW BUSINESS:
James McKinney made a motion that we donate $100 to children’s hospitals through International House of Pancakes National Pancake Day. The motion was approved. (J. McKinney/Jenkins) It was noted that IHOP disposes of our used grease from Pancake Day.
Bill Dunnam reported that City Youth Ministries has had its funds cut and is are in need of some help. He proposed we provide a meal for them. He will get more details on when we should do it and how much the budget for that project would be.
Richard Wang announced he received a request from Fox Meadow School to take children to JA Biztown in Memphis. The letter was sent by Katie Marsico. Richard will get more details on the project and report back.
It was noted that a new member orientation was done with the five new members.
The next board meeting will be held on March 20, 2018.
March 20, 2018
ATTENDANCE:
Matt Silas, James McKinney, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Doyle McKinney, Warren Shull, Andrew Nadzam, Jerry Lewis
MINUTES:
The minutes from the previous meeting held on Feb. 20, 2018, were approved as presented. (Shull/Nadzam)
TREASURER’S REPORT:
The treasurer’s report was approved as presented. (Lewis/Shull)
OLD BUSINESS:
It was noted that the board needs to appoint delegates and alternates for International Convention. The board declined to appoint anyone until it is brought before the membership on Wednesday, March 21.
NEW BUSINESS:
It was noted that member Carla Nadzam has asked for an extra $200 in addition to the $300 already donated to the Family Crisis Center to help with the Cajun Fest, which will be held on April 21. The request was approved. (Jenkins/Shull)
The board declined a request from the Alzheimer’s Association Amethyst Gala since it does not involve children.
The board approved a request from the Arkansas Sheriffs Youth Ranch for a $45 membership fee to help with sustaining the ranch. (McKinney/Shull)
The board approved a new member application for Clarence William (Mac) McAlister. (Jenkins/Lewis)
The board was one person short a quorum on March 20 so they went over all decisions made with the rest of the board after the regular meeting on the 21st. It was decided to approve all three decisions at once. (Wang/D. McKinney) All three decisions were approved. (Wang/Banks)
The next board meeting will be held on April 17, 2018.
April 17, 2018
ATTENDANCE::
Matt Silas, James McKinney, Bill Dunnam, Diann Jenkins, Jerry Bowen, Doyle McKinney,
Warren Shull, Andrew Nadzam, Jerry Lewis.
ABSENT BOARD MEMBERS: Sid Banks, Roy Ockert.
MINUTES:
The minutes from the previous meeting held on March 20, 2018, were approved as presented.
(Shull/Bowen)
TREASURER’S REPORT:
The treasurer’s report was approved as presented. (Wang/Shull)
OLD BUSINESS:
Bill Dunnam will follow up with Denise Snider at City Youth Ministries regarding possibly providing a meal for them.
Richard Wang reported he emailed Fox Meadow back regarding the JA Biztown trip to Memphis request but got no response. No action was required.
NEW BUSINESS:
Delegates and an alternate were appointed for the International Convention in Las Vegas. Delegates are Matt Silas and Sid Banks. The alternate is James McKinney. (Shull/Nadzam) Warren Shull is the chairman of the Finance Committee and will be working on the annual
report. Richard Wang reported he is forming the nominating committee for elections.
The next board meeting will be held on May 15, 2018.
SPECIAL MINUTES
April 18, 2018
ATTENDANCE:
Matt Silas, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Warren Shull, Andrew Nadzam, Jerry Lewis.
A special meeting of the board was called by Treasurer Bill Dunnam. He received a request from Arkansas Girls State for $200, which sponsors one student. The board approved the request. (Ockert/Bowen)
May 22, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Roy Ockert, Jerry Bowen, Warren Shull and Andrew Nadzam.
ABSENT BOARD MEMBERS: Bill Dunham, Diann Jenkins, Doyle McKinney, Jerry Lewis.
MINUTES:
President Silas called the meeting to order at 5:30 p.m.
Minutes from the previous regular meeting held on April 17 and a special meeting held April 18 were approved. (Shull/Nadzam)
TREASURER’S REPORT:
Treasurer Bill Dunnam was not present to give the financial report. A discussion of the financial statement was led by Director Ockert. He noted that the net of revenue over expenses from the 2018 Pancake Day event now totals $16,523, with some possibility of additional late revenue. The financial statement was approved. (Banks/Wang)
The Finance Committee’s annual report was carried forward.
The club’s nonprofit status was carried forward.
OLD BUSINESS:
A possible service project was discussed, but no action was taken.
President Silas reported that he has received the materials for a Walter Zeller Fellowship. It will be presented at the last regular meeting of the month, May 30.
During that meeting a new member, Mac McAllister, will also be inducted.
NEW BUSINESS:
A discussion was held regarding available funds for the club’s delegates to the Kiwanis International convention June 27-July 1. Since the line item for expenses in connection with the Midwinter Convention of the Missouri-Arkansas District still contains $500, it was decided to move those funds to the line for KI convention expenses. (Ockert/Shull)
The next regular board meeting will be held on Tuesday, June 19, at 5:30 p.m. in Matt Silas’ offices.
June 20, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Doyle McKinney, Jerry Lewis.
ABSENT BOARD MEMBERS: Warren Shull, Andrew Nadzam.
MINUTES:
The minutes from the previous meeting held on May 22, 2018, were approved. (Wang/Banks)
TREASURER’S REPORT:
It was decided that we will continue to support the Miracle League Park. We will sign a new contract to pay $300 per year with a three-year commitment. (Dunnam/Jenkins)
FINANCIAL REPORT:
The board discussed this year’s contribution to Eliminate and possibly give away two Zeller awards in the process.
OLD BUSINESS:
Club’s non-profit status — tabled.
Club Finance Committee — tabled.
NEW BUSINESS:
It was noted the Jonesboro Chamber of Commerce membership fee has gone up to $300. It was decided to continue to be a member and pay the new invoice. (Banks/McKinney)
The next board meeting will be held on July 17, 2018.
July 18, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Doyle McKinney, Andrew Nadzam.
ABSENT BOARD MEMBERS: Richard Wang, Warren Shull, Jerry Lewis.
MINUTES:
The minutes from the previous meeting held on June 20, 2018, were approved with correction of the spelling of “Zeller.” (Banks/Nadzam)
TREASURER’S REPORT:
Treasurer Bill Dunnam reported two annual members are in arrears, and he will keep an eye on it.
The board agreed to move $500 from line item 6022 to line item 6018 to reimburse members to help cover expenses for International Convention. No one went to Mid-Winter Convention this year so we had an extra $500. A total of $1,900.00 was allocated for International Convention as an amendment to the budget. (McKinney/Bowen)
OLD BUSINESS:
The club’s nonprofit status is being worked on by Roy Ockert.
The club’s Finance Committee report was tabled.
NEW BUSINESS:
Bill Dunnam reported the shoebox for Micro-Society Backpack Program is doing well.
Roy Ockert reported Kiwanis Mo-Ark District Convention is Aug. 3 -5 at the Oasis Hotel in Springfield, Mo.
The next board meeting will be held on Aug. 21, 2018.
SPECIAL MINUTES
August 1, 2018
ATTENDANCE:
Matt Silas, Sid Banks, Jerry Lewis, Roy Ockert, James McKinney, Doyle McKinney, Diann Jenkins.
President, Matt Silas called a special meeting of the board after the regular meeting of Aug. 1, 2018. He presented applications for membership from Warren and Phyllis Skaug. The board unanimously approved both applications (Lewis/D. McKinney)
August 21, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Diann Jenkins, Jerry Bowen, Andrew Nadzam, Jerry Lewis.
ABSENT BOARD MEMBERS: Bill Dunnam, Roy Ockert, Doyle McKinney, Warren Shull.
MINUTES:
The minutes from the previous meeting held on July 18, 2018, and also Minutes for a special meeting held on Aug. 1, 2018, were approved as presented. (Banks/Bowen)
TREASURER’S REPORT:
The board accepted the treasurer’s report as presented. (Wang/Jenkins)
The board agreed to check with Bill Dunnam regarding line items regarding the Back Pack Program, Eliminate, Miracle League, Kiwanis International and the Outreach Program that do not show funded on the financial report and to have him write checks for any that have not been written. (Banks/Jenkins)
OLD BUSINESS:
Club’s nonprofit status — tabled.
Club Finance Committee — tabled.
NEW BUSINESS:
The board accepted the resignation of Garrett Barnes. He expressed a lack of time to participate. (Jenkins/Wang)
The board agreed to waive the new member fee for anyone joining between now and Oct. 1, 2018. (J. McKinney/Wang)
The next board meeting will be held on Sept. 18, 2018.
September 19, 2018
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Doyle McKinney, Warren Shull, Jerry Lewis.
ABSENT BOARD MEMBERS: Andrew Nadzam.
MINUTES:
The minutes from the previous meeting held on Aug. 21, 2018, were approved as presented.
TREASURER’S REPORT:
The board agreed to send $4 per member at 42 members ($168) to the MO-ARK Outreach Fund. (Ockert/Banks)
The board agreed to send $10 per member at 42 members ($420) to Kiwanis International (Children’s Fund). (Ockert/Banks)
The board agreed to pay $2,116 to the Eliminate Fund and designated a member for a Zeller Award. (Ockert/Jenkins)
The board agreed to take $2,000 from the G&A Fund and move it to the Service Fund. Then to take $5,000 total from the Service Fund and put in the ASU Endowment Fund. (Ockert/Dunnam)
OLD BUSINESS:
Club’s nonprofit status — tabled.
The first draft of the proposed budget for 2018-2019 was approved by the board with a change to line item 4011 (Eliminate Project) from $2,766 to $1,444. (Shull/Bowen)
NEW BUSINESS:
There was discussion about replacing the sign at the Pop Parrish Park since it is in disrepair. A decision was tabled.
The next board meeting will be held on Oct. 16, 2018.
October 24, 2018
ATTENDANCE:
Sid Banks, Matt Silas, Roy Ockert, Richard Wang, Bill Dunnam, Diann Jenkins, Warren Shull, Jerry Lewis, Brad Magee, Matt Knight.
ABSENT BOARD MEMBERS: Andrew Nadzam, Mindy Shields.
MINUTES:
The minutes from the previous meeting held on Sept. 19, 2018, and special email minutes from Sept. 20, 2018, were approved as presented. (Shull/Knight)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Treasurer Bill Dunnam pending two questions. (Shull/Wang)
NEW BUSINESS:
The board agreed to accept the termination of services requested by Brent Cassady. (Dunnam/Knight)
Matt Silas reported Greg McElhanon has agreed to fill the position at $125 month, which is what we were paying Brent. The board agreed to hire Greg as our new CPA. (Ockert/Knight)
Roy Ockert reported the mayor is wanting to light up the sign at the Julian James Park, which is a Kiwanis-sponsored park. The cost would be approximately $1,500. The board decided to pay $500 per year for three years to get that done. (Ockert/Wang)
Roy Ockert presented the fifth draft of the 2018-19 budget. It was approved as amended, adding $500 to line item 6070 (Signs, Banners, & Public Relations). (Ockert/Shull)
The board approved a new Kiwanis meeting schedule for 2018-19. (Ockert/Silas)
The next board meeting will be held on Nov. 28, 2018.
November 28, 2018
ATTENDANCE:
Sid Banks, Matt Silas, Roy Ockert, Richard Wang, Bill Dunnam, Diann Jenkins, Warren Shull, Jerry Lewis, Brad Magee, Mindy Shields.
ABSENT BOARD MEMBERS: Andrew Nadzam, Matt Knight.
MINUTES:
The minutes from the previous meeting held on Oct. 24 were approved as corrected. It was Matt Silas, not Roy Ockert, who reported Gregg McElhanon has agreed to fill the position of our new CPA. (Shull/Wang)
TREASURER’S REPORT:
The treasurer’s report and financial report were approved by the board as presented. (Wang/Shull) Treasurer Bill Dunnam recommended we change banks from Regions to Simmons because they had so many problems getting the names changed on our accounts. Roy Ockert suggested looking at other banks also, including any service charges and interest paid. It was decided by the board to have Gregg McElhanon along with input from Shirley Park and Bill Dunnam compare banks and bring their recommendations before the board next month. (Ockert/Shields)
OLD BUSINESS:
Brad Magee reported he is checking with plumbers regarding our cookers for Pancake Day.
NEW BUSINESS:
Bill Dunnam made a motion that we order new cups for our speakers. He said he can get 72 cups for $319. The board approved. (Dunnam/Wang)
Gregg McElhanon reported he will not be charging us a fee for his service as our new CPA. The board decided to waive his membership fees in return for his services. (Dunnam/Wang)
The next board meeting will be held after the regular program meeting of Dec. 19.
December 19, 2018
ATTENDANCE:
Sid Banks, Matt Silas, Roy Ockert, Richard Wang, Diann Jenkins, Jerry Lewis, Brad Magee, Mindy Shields.
ABSENT BOARD MEMBERS: Bill Dunnam, Andrew Nadzam, Warren Shull, Matt Knight.
MINUTES:
The minutes from the previous meeting held on Nov. 28, 2018, were approved as presented. (Silas/Lewis)
Last month it was decided to have Gregg McElhanon, along with input from Shirley Park and Bill Dunnam, to compare banks for fees, interest, etc. Gregg reported they are leaning toward Simmons Bank, but we are not able to get multiple people signed up to get statements. Roy Ockert suggested they check with Centennial Bank. Gregg will do that.
Bill Dunnam was unable to stay for the meeting but had asked Secretary Diann Jenkins to report there is a member who is in arrears enough to address at the meeting. President Sid Banks is going to speak to the member in question.
OLD BUSINESS:
Brad Magee reported he has found a plumber for the pancake griddles. He is Chris West, and he said we can have the leaky valves worked on or replaced. He is waiting on an estimate for the work.
NEW BUSINESS:
Brad Magee suggested we change the hours for Pancake Day, which are currently from 6 a.m. to 2 p.m. He suggested maybe 6:30 a.m. to 1:30 p.m. After discussion it was decided to change Pancake Day hours to 6:30 a.m. to 2 p.m. Brad will have the tickets printed and will distribute them the first regular meeting in 2019.
There was discussion about printing some new banners since some are torn up. Mindy Shields mentioned a possibility of making banners for sponsors to put on the walls instead of just having them on the power point. No decision was made regarding any banners.
The next board meeting will be held on Jan. 16, 2019.
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