Embedded Files
January 18, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Waylon Harris, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks.
MINUTES:
The minutes from the previous meeting held on December 21, 2016 were approved as presented. (Woods/Bowen).
FINANCIAL REPORT:
The financial report was approved as presented. (Ockert/Woods)
TREASURER’S REPORT:
Treasurer Bill Dunnam reported we have one member who is behind almost six months on dues. It was decided to have Bill send him a letter to determine his intentions. The past due will be addressed again at the next meeting if necessary. (Ockert/Harris)
NEW BUSINESS:
The board agreed to accept the resignation of Brent Cassady. He states work and family pressures keep him out of town and unable to attend our meetings. (Woods/Harris)
The board discussed the issue of an Outside Budget Consultation Position. It was decided to ask Brent if he would be willing to continue at his current rate of $125 monthly. (McKinney/Harris)
Roy Ockert reported we need more spots filled on the Pancake Day work schedule.
OLD BUSINESS:
Since Sid has been unable to find the runners up for the returned scholarship, it was decided to keep the money in the service account for the future. (McKinney/Banks)
The next board meeting will be held on Feb. 15, 2017.
SPECIAL MEETING
January 31, 2017
The board held an email board meeting on January 31, 2017. Roy Ockert made a motion that we offer the same incentive to any member who sells over 100 tickets that we have been offering to the top three sellers. He said last year we had two members who just missed. The motion was seconded by Diann Jenkins. There was a majority vote to approve the motion.
February 15, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Waylon Harris, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Roy Ockert, Sid Banks.
MINUTES:
The minutes from the previous meeting held on Jan. 18, 2017, were approved as presented. (McKinney/Harris)
The special email minutes from Jan. 31, 2017, were approved as presented. (McKinney/Woods)
FINANCIAL REPORT BY BRENT CASSADY:
The financial report by Brent Cassady was approved as presented. (Harris/Banks)
Roy Ockert made a motion that Phil Woods get with Brent to find out our position for tax purposes. Bill Dunnam will get our tax ID number to Phil. Motion approved. (Ockert/Dunnam)
TREASURER’S REPORT:
Treasurer Bill Dunnam reported a letter was sent to our past due member with no response. He is now six months behind. Bill Dunnam will confirm with Shirley Park that she has not received a payment that has not been posted. It was decided that Roy Ockert will call him. Decision was tabled until next month.
NEW BUSINESS:
Richard Wang reported that Brent Cassady will continue to do our financial reports at the same price though he will no longer be a member.
Roy Ockert reminded Richard that he needs to nominate a committee for elections.
Roy Ockert announced Mid-Winter Conference is March 23-25. He said he is going. Phil Woods said he will try to go. James McKinney reported the Kiwanis International Convention is July 13-16 in Paris. He said we will need to nominate delegates next month.
James McKinney said International House of Pancakes will be allowing us to dump our pancake grease at their location this year. Also, they will be having International Pancake Day to raise money for the Children’s Miracle Network on March 7. It was decided to donate $150 to that cause. The money will come from line item 4416 in the budget. (Ockert/Woods)
OLD BUSINESS:
Phil Woods and Diann Jenkins said they will have their Grandsons help with Pancake Day. Drew Beaverstock is going to try to get some Boy Scouts.
The next board meeting will be held on March 15, 2017.
March 15, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Drew Beaverstock, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks. ABSENT BOARD MEMBERS:
Waylon Harris.
The minutes from the previous meeting held on Feb. 15, 2017, were approved as presented. (Woods/Silas)
The financial report as sent by Brent Cassady was approved as read. (Banks/Woods) Richard reported the new service agreement with Brent Cassady has been signed. Phil Woods is still looking into questions board members have about whether we have to file a tax return for the club.
OLD BUSINESS:
Roy Ockert reported he was unable to reach our past due member to follow up on our letter to him. The board voted to drop his membership and to write him a letter trying to collect the past due amount. Roy will send Richard the form letter used in the past. (Dunnam/Woods)
The board voted to designate James McKinney and Roy Ockert as delegates for International Convention. (Jenkins/Bowen)
NEW BUSINESS:
James McKinney, chairman of the Nominating Committee for elections, reported Warren Shull and Shirley Park are both on the committee. It was noted that the date for our Annual Meeting is May 17.
Sid Banks reported Scholarship Applications have been sent to the schools. The committee will do interviews after spring break.
The next board meeting will be held on April 19, 2017.
April 26, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Waylon Harris, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks.
ABSENT: Drew Beaverstock.
MINUTES:
The minutes from the previous meeting were approved with two corrections. The first correction was that I put last meeting held was on March 15, 2017, but it should have been Feb. 15, 2017. The second correction was in “New Business.” I used the word deadline for our Annual Meeting is May 17. I should have said the projection for the Annual Meeting is May 17. (Woods/McKinney)
FINANCIAL REPORT BY BRENT CASSADY:
Bill Dunnam went over the Financial Report for the board. There was some question about Pancake Day Income total. Bill volunteered to do a Pancake Day Financial Report. Approval of the Financial Report was tabled until next month.
NEW BUSINESS:
The board accepted the resignation of Radius Baker. He said he has not been able to attend for many years and thanked us for all the wonderful things we do for the community. (Jenkins/Harris)
President Richard Wang announced the Scholarship Meeting will be held on May 10 and our Annual Meeting will be held on May 17. Both meetings will be at Barnhills.
The board received a request from Boys State for $175 to provide for one student to participate. The request was approved. The money will come from line item 4280. (Ockert/Woods)
The board received a request from Girls State for $200 to provide for one student to participate. The request was approved. The money will come from line item 4280. (Harris/Jenkins)
OLD BUSINESS:
James McKinney, chair of the Nominating Committee, announced they have not been able to fill the position of President-Elect as of this first reading of the board nominations. He is still working on that.
Richard Wang announced a local company named Mirtech is doing a community event and offered us $300 to $500 to cook for them from 9 a.m. to 4 p.m. on May 9. The board declined the offer.
Roy Ockert announced the Region 8 meeting of the MO-ARK District will be on Saturday, April 29, from 11 a.m. through 2 p.m. in Batesville. The MO-ARK governor, Roger Jesperson, will be attending. Roy, James and possibly Richard will be attending from our club. He said they will be electing a new Lt. Governor, and we need to designate a delegate. The board designated James McKinney. (Dunnam/Jenkins)
The next board meeting will be held on May 17.
May 17, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Matt Silas, Roy Ockert.
ABSENT BOARD MEMBERS: Waylon Harris, Drew Beaverstock, Jerry Bowen, Sid Banks.
MINUTES:
The minutes from the previous meeting held on April 26 were approved as presented. (Ockert/Silas)
FINANCIAL REPORT:
The financial report by Brent Cassady and presented by Bill Dunnam was approved as presented. (Woods/Jenkins)
NEW BUSINESS:
The board accepted the resignation of member Garry Bowman. He is retiring and plans to spend a lot of time in Florida. (Jenkins/Dunnam)
The board tabled a request for Kiwanis Children’s Fund until next month.
OLD BUSINESS:
Bill Dunnam asked how we are doing on the Eliminate Fund. Roy Ockert said he thinks we have already paid for this year and are in line with our promise. It was noted that Shirley Park is keeping record of that.
The next board meeting will be held on June 21, 2007.
June 21, 2017
ATTENDANCE:
Richard Wang, Phil Woods, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Drew Beaverstock, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks.
ABSENT BOARD MEMBERS: Waylon Harris.
MINUTES:
The minutes from the previous meeting held on May 17, 2017, were approved as presented. (Ockert/Woods)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Bill Dunnam. (Banks/Woods)
NEW BUSINESS:
The board elected Roy Ockert and Phil Woods as delegates for the MO-ARK District convention.
Roy Ockert reviewed proposed amendments for International Convention with the board. The board decided to have our delegates (Roy Ockert & James McKinney) listen to the arguments and vote this year at their own discretion. (Jenkins/Banks)
OLD BUSINESS:
The Kiwanis Children’s Fund donation request was tabled for another month while Roy checks on it.
The next board meeting will be held on July 19, 2017.
July 26, 2017
ATTENDANCE:
Richard Wang (by phone), Bill Dunnam, Sid Banks, Waylon Harris, Diann Jenkins, Dan Spencer, Matt Silas, Roy Ockert, Jerry Bowen, Drew Beaverstock.
ABSENT BOARD MEMBERS: James McKinney.
MINUTES:
The minutes from the previous meeting held on June 21, 2017, were approved as presented. (Ockert/Woods)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Bill Dunnam. (Ockert/Bowen) It was noted that the ASU endowment fund is still raising in value.
NEW BUSINESS:
Roy Ockert had a letter from Jerry Martin, MO-ARK Eliminate Coordinator, that he would like to fulfill his pledge of $2,500 to present two members with Zeller awards. It was decided to appoint a committee to come up with two members they would like the award to go to by the August board meeting. (Dunnam/Silas)
Regarding filling the vacancy left for president-designate, the board decided to have a special election on Aug. 30. Nominations will be read and accepted three times before the election. (Ockert/Bowen)
The board nominated Matt Silas for president-elect. He did accept the nomination. (Ockert/Banks)
OLD BUSINESS:
It was noted by the board that we still have openings for other members to attend the MO-ARK District Convention. An email will be sent out to the club.
Regarding the request for a donation from the Kiwanis Children’s Fund, It was noted that this is the same as the Kiwanis International Fund that we have already fulfilled. It was decided instead to give a donation of $1 per member to The Kiwanis Outreach Fund for the MO-ARK district which supports Key Clubs and Circle K.
The next board meeting will be held on Aug. 16.
August 16, 2017
ATTENDANCE:
Richard Wang, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Drew Beaverstock, Matt Silas, Roy Ockert, Jerry Bowen, Sid Banks.
ABSENT BOARD MEMBERS: Waylon Harris.
GUESTS: Shirley Park, Robin Kuykendall.
MINUTES:
The minutes from the previous meeting held on July 26, 2017. were approved as presented. (Bowen/Banks)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Treasurer, Bill Dunnam. (Bowen/Spencer)
NEW BUSINESS:
Regarding the Installation-Awards Banquet on Sept. 27, Roy Ockert will check with the Jonesboro Country Club and Richard the Cooper Alumni Center.
Roy Ockert mentioned the possibility of us ordering club shirts. He suggested short-sleeved polo shirts. Roy will take orders from members. They will cost about $37 for those who want them.
Roy Ockert stated he would like to see the club sponsor a youth organization. We have $300 in the budget which would be enough to sponsor a K-Kids Project. Diann Jenkins mentioned that she is supposed to receive a kit with instructions for getting one started in September. No decision made on this suggestion yet.
Diann Jenkins said she received a letter from the United Way regarding the Day of Caring, which we usually help with each year. It will be on Sept. 29. Richard Wang will contact the United Way and let them know we would like to do a project at CityYouth and then contact CYM. (Jenkins/Beaverstock)
OLD BUSINESS:
The board discussed the $2,500 donation that Jerry Martin, Eliminate Project coordinator for the Mo-Ark District, is making in our name would fund two Zeller awards. It was decided by the board to honor Philip Woods’ memory with one of them and to give the other to Roy Ockert for his hard work for the club. (Beaverstock/Bowen)
Roy Ockert made a motion that we do a $3,000 contribution to the Eliminate Project this year and with this donation purchase two Zeller awards and give them to Diann Jenkins, our secretary, and Bill Dunnam, our treasurer. The motion was approved by the board. (Roy Ockert/James McKinney)
The next board meeting will be held on Sept. 20, 2017.
Sept. 20, 2017
ATTENDANCE:
Richard Wang, Diann Jenkins, Bill Dunnam, James McKinney, Dan Spencer, Drew Beaverstock, Matt Silas, Roy Ockert, Sid Banks.
ABSENT BOARD MEMBERS: Waylon Harris.
GUESTS: Robin Kuykendall.
MINUTES:
The minutes from the previous meeting held on Aug. 16, 2017, were approved as presented. (Silas/Ockert)
TREASURER’S REPORT:
The board approved the treasurer’s report as presented by Bill Dunnam. (Beaverstock/Spencer) with one nay vote. Bill will contact Brent Cassady, CPA about some discrepancies in line items.
NEW BUSINESS:
The board voted to approve the budget as drafted by Roy Ockert pending approval by the members. (Dunnam/Banks)
The board recommended we fulfill our budgeted line item for Children’s Hospital of $500 if not already done. Bill Dunnam will check.
The board voted to take $2,500 from line item 1015 and $2,500 from line item 1425 to put a total of $5,000 in the ASU Endowment Fund. (Jenkins/Dunnam)
We received a request from Waylon Harris to help fund a trip to the Civil Rights Museum for his class in the spring. Roy Ockert made a motion that we donate $100. Matt Silas amended the motion to $200. Motion approved.
Sid Banks was approached for help by the 2016-17 Valley View Scholarship winner, Joey Vore, who gave his money back because he decided to go to the Navy. He says he is no longer in the Navy and will be enrolled at ASU in the spring. The board voted to give him $1,000 and send it to ASU in his name. (Banks/McKinney)
It was noted that Bill Dunnam is now having our scholarship winners to come to his office with registration to ASU to get their checks.
The board voted to donate $500 to the Arkansas Sheriffs Youth Ranches. (Ockert/Spencer)
The next board meeting will be held on Oct. 18, 2017.
October 17, 2017
ATTENDANCE:
Matt Silas, Richard Wang, Sid Banks, James McKinney, Bill Dunnam, Diann Jenkins, Roy Ockert, Andrew Nadzam, Warren Shull
ABSENT BOARD MEMBERS: Jerry Bowen, Robin Kuykendall
MINUTES:
The minutes from the previous meeting held on Sept. 20, 2017, were approved as presented. (Ockert/Banks)
TREASURER’S REPORT:
The board approved the treasurer’s report as presented by Bill Dunnam. (Shull/Wang)
OLD BUSINESS:
The board approved the nomination of Doyle McKinney to fill the vacant seat on the board left by Sid Banks since he was elected as president-elect. (Shull/Dunnam)
The board voted to approve the third draft of the 2017-18 budget and to present it to the membership for approval.
NEW BUSINESS:
The board decided to donate the club piano to a charitable organization. (Ockert/Shull)
Matt Silas presented a request by Imagination Library. A decision was tabled for next meeting.
The board decided our board meetings will now be on the third Tuesday of each month at 5:30 p.m. at Matt Silas’ office at 212 East Washington Ave.
Due to the Thanksgiving holiday the November board meeting will be Nov. 28 at the above mentioned time and place. There will be a roundtable on Nov. 22.
November 28, 2017
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang Diann Jenkins, Roy Ockert, Jerry Bowen, Warren Shull, Andrew Nadzam.
ABSENT BOARD MEMBERS: Bill Dunnam, Doyle McKinney.
GUESTS: Brent Cassady.
MINUTES:
The minutes from the previous meeting held on Oct. 17, 2017, were approved as presented. (Shull/Banks)
TREASURER’S REPORT:
The board approved the treasurer’s report as presented. (Banks/Shull)
OLD BUSINESS:
Brent Cassady was present at the board meeting by request to give us his knowledge on our non-profit status. He said our status with the IRS was revoked as of February 2013. The board decided to proceed with the reinstatement process. (Shull/Bowen)
Brent Cassady offered to pay the cost of reinstatement, but the board agreed to split the reinstatement fee with Brent Cassady 50/50. (Ockert/Wang)
It was noted that Richard Wang is still trying to find a non-profit organization to donate our piano to.
NEW BUSINESS:
It was decided to give our waitress at Barnhill’s a check for $100 as a Christmas gift.
It was noted that Pasmore Printing of Jonesboro prints our Pancake Day tickets free of charge. It was decided to keep the price of our pancake tickets at $6 each.
The board accepted the resignation of Robin Kuykendall. (Shull/Banks)
Jerry Lewis has agreed to fill Robin’s position on the board. The board voted for Jerry Lewis to fill the 2-year term left open by Robin. (Ockert/Shull)
The next board meeting will be held on Dec. 9, 2017.
December 20, 2017
ATTENDANCE:
Matt Silas, Sid Banks, James McKinney, Richard Wang, Bill Dunnam, Diann Jenkins, Roy Ockert, Jerry Bowen, Doyle McKinney, Warren Shull, Andrew Nadzam, Jerry Lewis.
ABSENT BOARD MEMBERS: Sid Banks.
MINUTES:
The minutes from the previous meeting held on Nov. 28 were approved as presented. (Shull/Lewis)
TREASURER’S REPORT:
The treasurer’s report was approved as presented by Treasurer Bill Dunnam.
OLD BUSINESS:
Richard Wang has found a new home for our piano. The Magnolia Road Baptist Church pastor, Emil Williams, will be very happy to accept it. The board approved a decision to donate our piano to them. (Jenkins/Dunnam)
NEW BUSINESS:
The board decided to fulfill our line item 4414 in the budget for the Family Crisis Center for $300. Hopefully, it can be presented to Vicky Crego if she is present at the next meeting.
President Matt Silas expressed a desire to keep our Web site up to date with pictures of our programs etc.
Roy Ockert stated he thinks he knows about five people that might be interested in a satellite club and he thinks Waylon Harris would be a good leader for that. He also expressed the need to work on membership.
The next board meeting will be held on Jan. 16, 2018.
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