January 22, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Bill Dunnam, Diann Jenkins, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS: Sid Banks, Matt Knight, Brad Magee, Andrew Nadzam.

MINUTES:

The minutes from the previous meeting held on Nov. 20, 2019, and special minutes from Dec. 3, 2019, were approved as presented. (Ockert/Shull)

TREASURER’S REPORT:

Bill Dunnam reported that some of last year’s donations are showing on this year’s financial report due to the timing of the check writing. Bill will have Gregg McElhanon revise the ending statement. (Kuykendall/W. Skaug)

NEW BUSINESS:

Roy Ockert reported (Mo-Ark) Mid-Year Education Days are coming up. The Jonesboro Club is hosting the one on Feb. 29 at The Hilton Garden Inn. It will be from 8 a.m. to 4:30 p.m., and there will be a cost of $30 per member. ($10 registration and $20 meal) He asked members to sign up online, and they can request reimbursement from the club.

The next board meeting will be held on Feb. 19, 2020.

February 19, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Diann Jenkins, Matt Knight, Brad Magee, Andrew Nadzam, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS: Bill Dunnam.

MINUTES:

The minutes from the previous meeting held on Jan. 22, 2020, were approved as presented. (Shull/Knight)

TREASURER’S REPORT:

The treasurer’s report by Gregg McElhanon was approved as presented pending moving a few line items from last year. (Banks/A. Nadzam)

OLD BUSINESS:

Matt Silas reported several board members visited a tax attorney and are needing our articles of incorporation from our storage.

NEW BUSINESS:

The board agreed to donate a check to Children’s Miracle Network Hospitals. They agreed to donate the same amount we gave last year. It will come from line item 4232 — Youth Services Discretionary. We do this in partnership with IHop as a thank-you for the grease disposal. (Shull/A. Nadzam)

Roy Ockert reported when Pancake Day is over, we need to start planning nominations of officers for next year and will need to get delegates selected for the International Convention in Indianapolis, which is the last week of June.

The next board meeting will be held on March 18, 2020.

April 8, 2020

ATTENDANCE (via Zoom):

Matt Silas, Roy Ockert, Sid Banks, Diann Jenkins, Brad Magee, Andrew Nadzam, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS:

Robin Kuykendall, Bill Dunnam, Matt Knight.

MINUTES:

The minutes from the previous meeting held on Feb. 19, 2020, were approved as presented. (Ockert/Shull)

TREASURER’S REPORT:

There was no Treasurer’s report due to the absence of Bill Dunnam. There were no Financials due to Gregg McElhanon having surgery. Gregg is doing well and will send the Financials next week to the board.

The board decided to do our regular line item donation to United Way of $500. Also, they voted to donate another $500 to United Way designated as “Tornado Relief Fund” from line item 4416. The board also voted to donate $500 more to the Food Bank from line item 4232 to help with Covid-19 and tornado relief. (Ockert/W. Skaug)

OLD BUSINESS:

The status of the club’s incorporation is still pending.

Roy Ockert reported the Election of Officers is tentatively scheduled for May 27. Matt will get a Nomination Committee together.

NEW BUSINESS:

The board accepted the resignation of Natalie Dunlap. (Shull/A. Nadzam)

Sid Banks reported that he has been in contact with all three of the schools. The counselors are getting the applications from the students and the Scholarship Committee will look at them by email and then have a video chat with the counselors with their decision. The scholarships are $2,500 this year. The scholarship presentation will be announced later.

Roy Ockert will check with the Mayor to see if he would like to do his speech on Zoom next week on April 15. If so, someone will send out an invitation to all members.

Roy Ockert reported the Mo-Ark Convention for 2021 will be held in Jonesboro. He also announced the International Convention is still on for this year so far.

The next board meeting will be announced.

May 20, 2020

ATTENDANCE:

Matt Silas, Roy Ockert, Sid Banks, Diann Jenkins, Andrew Nadzam, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS:

Robin Kuykendall, Bill Dunnam, Matt Knight, Brad Magee.

MINUTES:

The minutes from the previous meeting held on April 8, 2020, were approved as presented. (P. Skaug/Shull)

TREASURER’S REPORT:

Gregg McElhanon presented the Financial Report. The report was approved as presented. (Ockert/Shull)

Roy Ockert reported as of today we have a net of about $15,333 for Pancake Day.

OLD BUSINESS:

None to report.

NEW BUSINESS:

The board accepted the resignation of Jerry Bowen for health purposes. The board also voted to make him an honorary member. (Ockert/Shull)

Roy Ockert reported the possibility of having a meeting in June in a meeting room at one of the banks. If we get a room that holds about 60 people we could easily practice social distancing. He said we could order a meal from Newk’s. Roy will be checking on a room we could use at no cost to the club.

The next board meeting will be held on June 17, 2020.


SPECIAL MINUTES

June 10, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Diann Jenkins, Brad Magee, Andrew Nadzam, Phyllis Skaug, Warren Skaug, Warren Shull.

MINUTES:

Roy Ockert reported that in the bylaws the treasurer’s position is supposed to be filled within 60 days of a vacancy. He made a motion that the board appoint Shirley Park as acting treasurer and schedule a special election for July 15. The motion was seconded by Robin Kuykendall. Motion carried.

Roy Ockert reported we have access to Merchants and Planters Bank Conference room for any Wednesday we want it. He said the bank also has a big screen TV and needed equipment. Roy made a motion that we start doing a combination of Zoom meetings and in person. Members attending in person should wear a mask like is being done in restaurants. We can order box lunches to be catered. Matt, Roy and Andrew will investigate the setup at the bank and let everyone know. The motion was seconded by Andrew Nadzam. Motion carried.

The board accepted the resignation of Bill Dunnam. (Ockert/Shull)

June 17, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Diann Jenkins, Andrew Nadzam, Phyllis Skaug, Warren Skaug.

ABSENT BOARD MEMBERS: Matt Knight, Brad Magee, Warren Shull.

MINUTES:

The minutes from the previous meeting held on May 20, 2020 were approved as presented. (Ockert/Banks)

TREASURER’S AND FINANCIAL REPORTS:

The Financial Report was approved as presented by Gregg McElhanon. (A. Nadzam/Ockert)

NEW BUSINESS:

The board voted to take Bill Dunnam off the club bank account and change the password. We will keep Shirley Park and Gregg McElhanon on the account as designated signatures for all Kiwanis business. (Ockert/A. Nadzam). It was also noted the minutes will need to be notarized for the bank.

The board voted to send a separate email for special election of treasurer before July 1. (Kuykendall/Ockert)

The next board meeting will be held on July 15, 2020.

July 22, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Shirley Park, Diann Jenkins, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS: Matt Knight, Brad Magee.

MINUTES:

The minutes from the previous meeting held on June 17, 2020, were approved as presented. (Banks/Ockert)

The financial report was approved as presented by Gregg McElhanon. (Banks/Park)

OLD BUSINESS:

Roy Ockert suggested that Treasurer Shirley Park fulfill our donations for line item 4520 — Kiwanis Children’s Fund for $400 and line item 4550 — Mo-Ark Outreach Fund for $200.

NEW BUSINESS:

The board discussed changing the meeting venue. It was noted we could get Golden Corral for a price comparable to Barnhill’s but they don’t have a TV screen or Wifi to be able to still do Zoom. It was decided to keep meeting at Farmers and Merchants Bank Boardroom and doing Zoom for now. (Jenkins/Kuykendall)

The next board meeting will be held on Aug. 19, 2020.

August 19, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Shirley Park, Diann Jenkins, Brad Magee, Andrew Nadzam, Phyllis Skaug, Warren Skaug, Warren Shull.

ABSENT BOARD MEMBERS: Matt Knight, Warren Shull.

MINUTES:

The minutes from the previous meeting held on July 22, 2020, were approved as presented with one correction. Roy Ockert “requested” Treasurer Shirley Park to fulfill our donations, not “directed.” (Park/Banks)

TREASURER’S REPORT:

The financial report was approved as presented by Gregg McElhanon. (Ockert/Banks)

Roy Ockert asked President Matt Silas to appoint a budget committee to work with him on the budget.

OLD BUSINESS:

None to discuss

NEW BUSINESS:

Roy Ockert reported the Awards Banquet has been tentatively set for Sept. 30, 2020, at the Jonesboro Country Club. The country club is in phase 2 of the pandemic guidelines, which means we would not be able to have a buffet but we could do social distancing. He is not sure if we would have their minimum number of attendance to have the room.

Matt Silas sent out a survey to all members regarding their opinions on club meetings, awards banquet, etc. he is waiting to hear from all the membership.

We are still waiting on the corporate application from Merchants and Farmers Bank.

The next board meeting will be held on Sept. 6, 2020.

SPECIAL MINUTES

SEPTEMBER 2, 2020

The board met for a special meeting after the regular meeting on Sept. 2, 2020.

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Diann Jenkins, Shirley Park, Sid Banks, Phyllis Skaug, Warren Skaug.

MINUTES:

The board discussed the venue for the Installation Banquet. Shirley Park made a motion that we book a room at the Jonesboro Country Club for Sept. 30, 2020, and to charge members $9.50 each for their meals and charge guests $25 each for their meals. (Park/Banks)

The board accepted the Corporate membership of Alec McDaniel under Farmers & Merchants Bank. (Banks/Park)

SEPTEMBER 16, 2020

ATTENDANCE:

Matt Silas, Robin Kuykendall, Roy Ockert, Sid Banks, Shirley Park, Diann Jenkins, Brad Magee, Andrew Nadzam, Phyllis Skaug.

ABSENT BOARD MEMBERS: Matt Knight, Warren Skaug, Warren Shull.

MINUTES:

The minutes from the previous meeting held on Aug. 19, 2020, were approved with one modification on new business. The Country Club was changed to the “Jonesboro Country Club” since we have three country clubs in Jonesboro. (Ockert/Banks)

The special minutes from Sept. 2, 2020, were approved as presented. (Banks/Park)

TREASURER’S REPORT:

The Treasurer’s Report was approved as presented by Treasurer Shirley Park. (Ockert/Banks)

OLD BUSINESS:

President Matt Silas asked if we have an update on our non-profit status. Andrew Nadzam said he will check back on that.

NEW BUSINESS:

The third draft of the budget was approved by the board for presentation to the membership. (Banks/Park)

Roy Ockert said he will volunteer to head up the Program Committee for 2020-21. He said we need a Membership Committee Chair.

The next board meeting will be held on Oct. 14, 2020.

OCTOBER 21, 2020

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Skaug, Phyllis Skaug, Sid Banks, Gregg McElhanon.

ABSENT BOARD MEMBERS: Warren Shull, Brad Magee.

MINUTES:

The minutes from the previous meeting held on Sept. 16, 2020, were approved as presented. (Ockert/Banks)

TREASURER’S REPORT

The treasurer’s report was approved as presented by Treasurer Shirley Park. (Banks/Silas)

OLD BUSINESS:

Update on non-profit status — tabled.

NEW BUSINESS:

Scholarship Committee chairman Sid Banks reported he has verified our scholarship recipients are all enrolled for the fall semester. He will verify again in January.

Roy Ockert presented our new budget with Gregg McElhanon’s final figures for 2019-20 plugged in to it. He suggests board members do a comparison.

President Robin Kuykendall mentioned committee assignments. She also reported temporarily “New Member Fees” are waived through Dec. 31. Roy Ockert said he will propose a membership contest for cash prizes for a 4- to 5-month period.

It was noted the planned Trick or Suite at the Embassy Suites has been cancelled due to COVID-19 worries.

Roy Ockert presented the 2020-21 meeting schedule for the board’s approval. The schedule was approved as presented. (Jenkins/McElhanon)

President Robin Kuykendall presented a Leadership presentation to the board to inspire more passion, networking, diversity, fellowship and loyalty.

The next board meeting will be held on Nov. 18, 2020.

NOVEMBER 18, 2020

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Andrew Nadzam, Shirley Park, Diann Jenkins, Warren Shull, Warren Skaug, Phyllis Skaug, Sid Banks, Gregg McElhanon, Brad Magee.

ABSENT BOARD MEMBERS: none.

MINUTES:

The minutes from the previous meeting held on Oct. 21, 2020, were approved as presented. (Ockert/Silas)

The Treasurer’s/Financial Report, as presented by Shirley Park, was approved as presented. (Ockert/Banks)

The board asked Shirley to go ahead and fund line items for Family Crisis Center ($750), The Northeast Arkansas Food Bank ($500) and Goodfellows ($100).

OLD BUSINESS:

Non-profit status — tabled.

NEW BUSINESS:

President Robin Kuykendall invited a guest to the board meeting to speak about other ways to fund raise other than Pancake Day. His name is Danny Kapales, director of parks and recreation for the City of Jonesboro. He spoke about raising money with a 5K and told us that Stearns Racing can help with that.

Robin also spoke about trying to recruit military recruiters since the military does promote being members of service clubs.

Roy Ockert made a motion that as of Dec. 2, 2020, we start having our meetings at Golden Corral in their meeting room. He said they will charge us $8 per person plus a tip. The motion was seconded by Diann Jenkins. Motion passed.

The board also decided that only members present for the meals will be charged.

The board unanimously accepted the application of Mindy Shields, who was a previous member (Jenkins/Banks).

The subject of Pancake Day was discussed including different ways to do it but a decision was tabled until the December meeting. (Magee/ W. Skaug) Brad Magee did say we have the church reserved for the first Saturday of March 2021.

The next board meeting will be held on Dec. 16, 2020.

DECEMBER 16, 2020

ATTENDANCE:

Robin Kuykendall, Roy Ockert, Matt Silas, Andrew Nadzam, Shirley Park, Gregg McElhanon, Brad Magee, Warren Shull, Warren Skaug, Phyllis Skaug.

ABSENT BOARD MEMBERS: Diann Jenkins, Sid Banks.

MINUTES:

Robin called the meeting to order.

Robin requested that Andrew Nadzam take the minutes. Robin noted that Dianne does a great job as secretary.

The minutes from the previous meeting held on Nov. 18, 2020, were approved as presented. (Skaug, Warren/ Skaug, Phyllis)

Motion was approved for Shirley to have authority to spend up to $150 with the Salvation Army if there is a need. (Ockert/McGee). It passed unanimously.

The Treasurer’s/Financial Report, as presented by Shirley Park, was approved as presented. (Ockert/Shull)

OLD BUSINESS:

Non-profit status --- tabled

NEW BUSINESS:

The board voted to add Diann as a signatory to the club bank accounts. (Ockert/Shull). Motion passed unanimously.

There was a discussion about appointment of a Membership Committee. Request for ideas and volunteers, request for active members to call non-active members.

The club voted to postpone Pancake Day from March 6, 2021 to at least May 1, 2021. The club decided that it would look at a final decision on the May 1 date around March 1. (McGee/Kuykendall).

There was a discussion to change the club’s physical meeting location to Heritage Hall of the First Presbyterian Church. No action.

Next program meeting was set for Dec. 30, 2020.

The next board meeting was set for Jan. 20, 2021.