A Zoom link (with meeting ID/passcode), a Gather link, and a Jamboard link will be emailed to all workshop participants. In addition, information for logging into Mentimeter will be given during one of the sessions. Please do not post or share these private links. These links, as well as a link to this event website, can also be found within Gather itself.

Wi-Fi

Free Wifi is available through BIRS; see their page on BIRS technology for more information.

Zoom

This event has a persistent Zoom link which online participants can use for all of the event activities (other than those on Gather, to be described below). Please have Zoom display your preferred professional name; you are welcome to add your pronouns and/or your affiliation if you wish. Please have your microphones muted by default, and please use the “Raise hand” button if you would like to ask a question or otherwise speak. While we encourage you to have your video on so that we can all see one another, you can decide when to have your video on or off. You are welcome to use the Zoom chat to communicate with other online participants—just be aware that speakers probably won’t be monitoring the Zoom chat, and so spoken questions and comments will be better for them. (In-person participants will not need to use Zoom at all, although of course you are welcome to should you find it helpful.)

Gather

This event also has a persistent Gather (often called Gather Town) space that will be accessible at all times for the duration of the workshop. It is a space to allow and facilitate contact and conversation among all workshop participants, particularly online participants. You are welcome to create an account and avatar, and even visit the space itself, before the workshop begins—there is a slight learning curve that it’s nice to get out of the way (look at Gather’s official documentation and a “How to Use” video if you prefer learning that way).

When in-person participants log on to Gather, it will help to use headphones or earbuds, and to spread out throughout the venue (not just the main lecture room) in order to minimize background noise. For anyone who has Zoom open while using Gather, please mute your Zoom microphone while using Gather.

As with Zoom, we ask that you use your preferred professional name on Gather (together with your pronouns and/or affiliation if you wish). The Gather space will be available to workshop participants 24 hours a day during the event, and folks are welcome to drop in at any time. If you ever want to organize a discussion (mathematical or social or both) on Gather, we will be happy to email the event participants with the details.

Mentimeter

We will use Mentimeter during the EDI session, to allow participants to respond to questions anonymously in real time. You will be able to use a QR code shown during the EDI presentation, or to type a numerical code into Mentimeter when it is shown, to join the interactive presentation.