PROJECT MANAGEMENT PROCEDURES
PROJECT MANAGEMENT PROCEDURES
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Each of our projects are planned and carried out by a Project Management Team (PMT), which is composed of the Officers-in-Charge (OIC), Project Head/s (PH), Committee Heads, and Committee Members.
Listed below are the positions you may choose to take on, the responsibilities for the roles, and the different committees.
PROJECT HEAD
PROJECT HEAD
Project Heads are responsible for managing and overseeing all aspects of the project and all committees of the PMT. They are also in charge of updating the overall OIC, as well as creating the Project Proposal Form (PPF) and getting it approved by the Office of Student Activities (OSA).
COMMITTEE HEADS
COMMITTEE HEADS
Committee Heads are responsible for managing and overseeing their committee, its members, and its deliverables. They are also in charge of updating their designated committee OIC.
COMMITTEE MEMBERS
COMMITTEE MEMBERS
Committee Members are responsible for assisting their Committee Head/s and accomplishing deliverables under their respective committees. They are also in charge of updating their Committee Head/s on their progress.
PROJECT VOLUNTEERS
PROJECT VOLUNTEERS
Some projects require additional help from members outside the PMT, so sign-ups are sometimes released for project volunteers to help during the Project Execution Phase. They usually assist in filling booth shifts and roving around campus for promotional purposes.
COMMITTEES
COMMITTEES
The needed committees within each PMT change as necessary, but standard ones include the following:
- Creatives Committee
- External Relations Committee
- Finance Committee
- Logistics Committee
- Marketing Committee
- Programs Committee
- Research Committee
- Secretariat Committee
Given those positions, the general procedures of project management within our organization follow three phases.
PROJECT PLANNING PHASE
PROJECT PLANNING PHASE
This is where the PMT prepares all needed aspects of their project. It includes, but is not limited to, creating a program flow, reserving venues, preparing registration or sign-up sheets, and keeping track of the project’s budget, among others.
PROJECT EXECUTION PHASE
PROJECT EXECUTION PHASE
This refers to the dates a project will commence, which can either be in the span of a couple of hours in a day, or a week.
PROJECT DOCUMENTATION PHASE
PROJECT DOCUMENTATION PHASE
This is where the PMT evaluates the project for proper processing and archival. Officers-in-Charge from the Central Board will be responsible for conducting these post-processing sessions.
CREAM PROTOCOLS
CREAM PROTOCOLS
The CreAM Protocols are guidelines for any creative processes we need. This includes the Branding Manual, the Mock Blast Procedures Manual, and the Job Order Form for A.Y. 2023 to 2024
Psyche 2021 Brand Management Procedures Document.pdfBRANDING MANAGEMENT PROCEDURES MANUAL
BRANDING MANAGEMENT PROCEDURES MANUAL
The 2021 Branding Management Procedures Manual of Ateneo Psyche is currently being revised and will be finalized towards the end of December 2023. The Branding Management Procedures Manual contains all the processes and the necessary details concerned when it comes to keeping Psyche's branding.
Mock Blast Procedures Manual.pdfMOCK BLAST PROCEDURES MANUAL
MOCK BLAST PROCEDURES MANUAL
The Mock Blast Procedures Manual is vital for promotional blasts, whether project-related or otherwise, and helps release quality material.
CreAM JOF Manual 2021.pdfJOB ORDER FORM (JOF)
JOB ORDER FORM (JOF)
The Job Order Form can be accessed through the button below:
You may track your requests below:
FINANCE PROTOCOLS
FINANCE PROTOCOLS
Finance and OSA Processes Manual.pdfSYSTEMS PROCESSES MANUAL
SYSTEMS PROCESSES MANUAL
The Finance Protocols are guidelines for any financial and logistical processes we need. This includes the Finance Systems Processes Manual, and the OSA Processes from 2020-2021.
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