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CIS visit meetings guidelines

PRE-VISIT Meetings with the:

►The Leadership Team - one meeting at day zero

►Meeting with the Board - one meeting at day zero if it cannot be scheduled within the first 3 working days of the visit

During the Visit:

►The Self-Study Steering Committee should be the first meeting in the schedule.

Purpose of this meeting is to honor the work of the school, clarify the context of the self-study and how it was conducted, and gain an initial view of what have been the benefits and chalolenges for the school in conducting the self-study.

PART 1:

2 Meetings for the Evaluation Team Leader / co leader with:

a) the community survey

b) finance director

Learning Observations: each evaluation team member should be scheduled to visit on-campus or online lessons for a minimum of 90 minutes per day within the first 3 days.

Evaluation Team and co-leader will have one session less as they will lead Part 1 meetings instead on one of the 3 days.

Part 2 Separate meetings with around six school representatives for Part 2 for each Domain A-H

►Domain A:

Committee chair plus a range of stakeholder representatives across the divisions to include an admissions representative;

►Domain B:

Committee chair plus a range of stakeholder representatives across the divisions to include;

►Domain C: All standards by division: KG/PS/MS/HS/; One Domain C meeting per horizontal report

Committee chair plus a curriculum coordinator or similar, and teachers from that division, including curricular lead;

►Domain D: All standards by division: KG/PS/MS/HS/; One Domain D meeting per horizontal report

Committee chair plus learning/teaching and assessment coordinators or similar and teachers from that division to include learning support and EAL as appropriate, plus IT/media lead;

►Domain E1: To cover standards E1, E4, E6

∟Committee Chair plus ∟staff with responsibility for student leadership/ voice, ∟behaviour management, ∟off-site activities, and ∟careers/ post-school/ university guidance counselling

i.e. Committee Chair ; Student Council Adviser ; Prefect Adviser ; Discipline Officer or Supervisor/s ; Gifted and Talented ; CAS Coordinator

►Domain E2: To cover standards E2, E3, E5

∟Committee Chair plus ∟DSL/Child Protection Officer, nurse, counsellors/social emotional and well-being staff;

►Domain F1: To cover standards F1, F2, F5, F6

∟Committee Chair plus HR lead and those involved in staffing budgeting, ratios, recruitment process, background checking, contracts etc;

►Domain F2: To cover standards F3 and F4

∟Committee Chair plus those leading professional development and appraisal processes for teaching and no-teaching staff;

►Domain G:

∟Committee chair plus ∟operational/facilities staff, ∟health and safety lead, ∟IT systems, ∟auxiliary services lead and staff with oversight of environmental stewardship;

►Domain H:

∟Committee chair plus communications/marketing lead, external outreach, service learning, parent liaison, website/social media as appropriate (60 minutes)

REPRESENTATIVES OF THE OWNERSHIP/ GOVERNING BODY OF THE SCHOOL

∟to include as broad a range of members as possible but at least the BOARD CHAIR and a REPRESENTATIVE OF THE FINANCE COMMITTEE

REPRESENTATIVES OF VARIOUS STAKEHOLDER GROUPS (NB the school should ensure there is no conflicts of interest that might impact on perceived impartiality in these meetings and those involving teachers, support staff, students and parents below)

TEACHERS - faculty reps by division where appropriate - with different teacher participants in each meeting
SUPPORT STAFF - one 60 min meeting with appropriate reps from a variety of non leadership, non-teaching roles
STUDENTS - reps by division where appropriate- with pair of evaluators assigned to that division horizontal report, each lasting 60 min.
PARENTS - a diverse range of representatives, e.g. age of children, length of time associated with the school) by division where appropriate

(Coordinate this to the principals)

PART 3:

Team Leader and co-leader to meet with a representative group to talk about the school's conclusion.

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