Discuss your intention to have a MOA for your special project with your capstone (Stat 299) adviser.
Request the Director of Graduate Studies for a copy of the MOA template by emailing statgraduate.upd@up.edu.ph.
Send a copy of the MOA template to your data sponsor / company and have their legal team check the MOA. If the legal team wishes to make revisions to the MOA, they should enable track changes in MS Word so that the Diliman Legal Office can easily see the requested changes to the MOA. Note that Section E, Item 5 cannot be revised since UP is a public-funded institution whose money cannot be used to benefit private persons, in this case, the students.
Send the MOA with the requested revisions (track changes on) to the Director of Graduate Studies at statgraduate.upd@up.edu.ph for review by the School of Statistics. Please note that the workload of the Office of Graduate Studies is heavier pre-registration to the last day of payment. It is best not to send any requests for MOA review during this period. The Director of Graduate Studies should inform you of the result of the review within a week or two.
The Office of Graduate Studies will send the revised MOA to the Diliman Legal Office (DLO) through the Office of Field Activities (OFA) for review. DLO will send their feedback on the requested revisions. This may take a few weeks to a month. The Office of Graduate Studies will coordinate with the student and DLO in case there are concerns with the requested revisions.
Once the MOA is finalized, the legal team of the data sponsor finalizes and prepares 5 signed copies of the MOA. The data sponsor, through the student, sends the signed MOA to the Office of Graduate Studies. Checklist for sending the documents to the Office of Graduate Studies:
Five (5) physical copies of the MOA
Each page must be signed
Do not forget to fill and sign the page for notarization.
5 photocopies of IDs of the signatories
Company's Secretary’s Certificate authorizing the execution of the MOA
The School of Statistics will submit the MOA to DLO with the following:
Endorsement letter addressed to the Chancellor from the School of Statistics;
Certification from the unit stating that the agreement will not require additional budget (signed by the Director/Dean);
Budget Certification from the Director of the Diliman Budget Office
The School of Statistics will have the MOA notarized after it is signed by UP Diliman. They will then send a copy of the MOA to the the data sponsor through the student after it is notarized.