Open z.umn.edu/TwinCitiesAstra

Log in (upper right corner in the maroon bar) with your internet ID and password

Click the "Calendars" tab and click "Scheduling Grids"

Select the date you would like to reserve a room for and click the green refresh icon

In "Choose Calendar" make sure "Twin Cities General Purpose Classroom" is selected. You can then filter to a specific hall, to all east/west bank or St. Paul, or all General Purpose Classrooms (GPC).

You can sort by capacity to show smaller rooms first (or not sort...up to you!)

Look for rooms available at the time you need (remember there needs to be a 15 minute buffer between events/classes in a room, so you can't book something to start at the exact time another thing is ending).

When you have found a room (or if you don't care what room you get and just want the system to give options), click "Request Event" next to where you are able to filter by hall.

In the first dialogue box pop-up, select "Twin Cities General Purpose Classroom" in the drop-down menu

Give your event a name, description, and estimated attendance. Don't forget to click "yes" that you have read the Classroom Management guidelines.

In the "Event Meetings" section, repeat the event name, keep it as "meeting" and repeat your description. Here your "max attendance" may be different from "estimated attendance" above. Make sure "requires room" stays checked.

In "Meeting Recurrence" select the day and time of your event. Watch for AM and PM for time! With the day/time selected, click "Create" and you'll see your event pop up on the right part of that area. Click the checkbox next to your event and "Request Rooms."

A new window pops up with available rooms. You can filter this list on the left if you choose. Once you have found your room you can click on the "Avail (Request)" box and it will turn green and say "Selected."  Click "ok" to close that box and return to the event request.

You can leave "Additional Information" blank.

Sponsoring Organization: TC-CLA Undergraduate Education

Contact Name: Your name

Contact Address: Your email

Contact Phone: Your Phone

Dept ID or Student Organization #: CLA UGE

Click "yes" that you understand your contact info may be viewable on the schedule grids.

Submit! You'll get two emails. The first is saying the request has been received and the second confirming the reservation. REVIEW THE SECOND CAREFULLY in case Classroom Management needed to change your room for any reason.

Need help? classrm@umn.edu or 612-625-1086